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Directions for this Template

This presentation template is for a planning meeting to discuss the Midterm CRC Drill. It includes sections for administrative remarks, introductions, safeguarding exercise information, agenda, meeting objectives, planning updates, drill design discussion points, drill participants, objectives and core capabilities, drill scenario, master scenario events list (MSEL), symptomology cards, and creating a realistic CRC drill.

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Directions for this Template

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  1. Directions for this Template • Use the Slide Master to make universal changes to the presentation, including inserting your organization’s logo • “View” tab > “Slide Master” • Replace placeholders (indicated by brackets [ ]) with information specific to your exercise • Delete any slides that are not relevant for your meeting • Font size should not be smaller than 22pt

  2. CRC Drill Name Midterm Planning Meeting [Date]

  3. Welcome • [Name] • [Title (e.g., Drill Director or Lead Planner)] • [Organization]

  4. Administrative Remarks • Safety and emergency information • Restrooms • Cell phone etiquette • Breaks and lunch • Microphones (if applicable)

  5. Introductions • Name • Organization

  6. Trusted Agents • Trusted agents are the individuals on the Drill Planning Team(s) who are trusted not to reveal drill and scenario details to players or third parties before drill conduct. • Trusted agents also develop pre-drill materials, conduct drill briefings, and support training sessions.

  7. Safeguarding Exercise Information • Information in this document is intended for the exclusive use of the drill planners and is not to be released to the public or other personnel without prior approval from the drill organizers [or list specific name]. • This document is not releasable to any public website.

  8. Agenda • [Time] Welcome and introductions • [Time] Planning updates • [Time] Exercise design • [Time] Exercise development • [Time] Action items and next steps

  9. Meeting Objectives • Review planning updates • Further develop drill design elements • Review and update drill development items • Address outstanding issues • Discuss next steps and assign tasks

  10. Planning Updates • [Outcomes of the Initial Planning Meeting] • [Additional updates]

  11. Drill Design Discussion Points • Review and confirm exercise design elements • Select Symptomology Cards and identify other injects needed • Review draft exercise documentation • Exercise Plan (ExPlan) • Controller/Evaluator (C/E) Handbook • Exercise Evaluation Guides (EEGs)

  12. Plans, Policies, and Procedures • [Relevant plans, policies, and procedures to be tested or examined during the drill]

  13. Drill Participants • [List of participating organizations]

  14. Objectives and Core Capabilities • Objective 1: Activate and manage a CRC with the appropriate command structure, assets, and resources to handle [XXX] evacuees over an [X]-hour period. • Aligns to: Mass Care Services • Objective 2: Conduct radiological monitoring and decontamination operations for potentially contaminated populations. • Aligns to: Environmental Response/Health and Safety • Objective 3: Conduct radiological assessments to determine if follow-up medical care is needed. • Aligns to: Public Health and Medical Services

  15. Objectives and Core Capabilities (cont.) • Objective 4: Provide psychosocial support and screen and provide referral for medical needs to sick and injured presenting at the CRC. • Aligns to: Public Health and Medical Services • Objective 5: Address the communication and information issues related to the operation of the CRC. • Aligns to: Public Information and Warning

  16. Local Issues and Concerns • [Any issues, concerns, or sensitivities for discussion and consideration]

  17. Drill Scenario • A 10–15 kiloton IND is detonated in the heart of Centropolis. • CRCs are activated in surrounding areas to receive and screen evacuees for radiological contamination. • CRCs are to expect to receive individuals with minor to moderate injuries. Hundreds of buses full of evacuees will arrive over the next 48 hours. Thousands of self-evacuees are also expected to report to the CRCs. • CRCs must be self-sufficient for at least 48 hours, when additional resources are expected to arrive from other regions. • The day after the IND explosion, a CRC has been set up in Fosterville, 100 miles upwind from Centropolis. The first evacuees are expected to arrive within the hour.

  18. Master Scenario Events List (MSEL) • A MSEL contains a chronological listing of the events that drive exercise play • Each MSEL entry should contain the following: • Designated scenario time • Event synopsis • Controller responsible for delivering the inject • Expected player response • Intended player • Objective, core capability, capability target, and/or critical task to be addressed • Notes section

  19. MSEL for the CRC Drill • Participants suggest specific MSEL entries to support the evaluation of the selected objectives, core capabilities, capability targets, and critical tasks

  20. Symptomology Cards • [Review Symptomology Cards and develop additional injects as needed]

  21. Creating a Realistic CRC Drill • A CRC operating in the aftermath of a nuclear detonation will find itself dealing with a wide variety of people (including vulnerable populations) with a wide variety of impacts and needs (medical, radiological, psychosocial, informational). • For a CRC drill to be realistic, its objectives should ensure that this broad range of issues and impacts is included.

  22. Drill Simulation • [Identify needed simulations, either to or from Players]

  23. Exercise Evaluation Guides (EEGs) • [Update the EEGs as needed]

  24. Draft Drill Documentation - Design • Exercise Plan • Controller/Evaluator (C/E) Handbook • Player Handbook

  25. Drill Development Discussion Points • Develop drill schedule • Review and update drill logistical arrangements • Review and update drill staffing requirements • Review and update drill documentation • Review and update drill planning timeline

  26. Drill Schedule • Pre-Drill: • Controller/Evaluator briefing: [Date/time] • Actor training/briefing: [Date/time] • Player briefing: [Date/time] • Set up and staging of drill location: [Date/time]

  27. Drill Schedule • Drill Day: [Date] • Participant registration:/check-in [Time] • Participant briefing: [Time] • Start of exercise (StartEx): [Time] • End of exercise (EndEx): [Time] • Actor Debriefing: Immediately after EndEx • Hot Wash: Immediately after EndEx • Controller/Evaluator debriefing: Immediately after Hot Wash • After Action Meeting: [Date]

  28. Drill Logistics • Drill location • [Venue arrangements, including location(s), setup, etc.] • [Any locations for designated drill areas, such as registration/check-in area, waiting area, observer/media area, etc.] • A/V requirements [screens, microphones, etc.] • Security • [Badging and identification arrangements] • Parking and transportation • [Parking and transportation arrangements]

  29. Drill Communications and Supplies • Internal Communications • Between Controllers and Evaluators • Between the SimCell and Players • Supplies [see the Supply List in the Toolkit] • Planning Team Coordinators

  30. Drill Staffing • Drill control • Lead or Controller: [Name/organization] • Safety Controller: [Name/organization] • [Other controllers as needed] • Drill evaluation • Lead Evaluator: [Name/organization] • [Other evaluators] • Drill simulation • Drill support

  31. Observers/Media • Observers • [Organization name and area of interest] • Media • [publication name and area of interest] • VIPs • Special arrangements

  32. Draft Drill Documentation - Implementation • Player Handouts • Actor Instructions • Briefings • Participant Feedback Form • Name Badge Format • Sample Policies • Press Release/Media Strategy

  33. Planning Timeline • Final Planning Meeting: [Date and location] • Milestones and deliverables before next meeting • Drill: [Date and location]

  34. Outstanding Issues • [Any outstanding issues to address]

  35. Action Items • Distribute Midterm Planning Meeting minutes: [Responsible organization/individual], [Due date] • Finalize drill documentation • [ExPlan]: [Responsible organization/individual], [Due date] • [Controller/Evaluator Handbook and EEGs]: [Responsible organization/individual], [Due date] • [Scenario, MSEL, Symptomology Cards]: [Responsible organization/ individual], [Due date]

  36. Action Items (cont.) • [Player Handbook]: [Responsible organization/ individual], [Due date] • [Other documents and briefings] [Responsible organization/ individual], [Due date] • Finalize logistics with the drill venue: [Responsible organization/ individual], [Due date] • [Additional action items]

  37. Next Meeting • [Date] • [Time] • [Location]

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