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MAGIC ERP Workshop

MAGIC ERP Workshop. April 29, 2009. Agenda. Welcome and Introductions Housekeeping American Recovery and Reinvestment Act MAGIC Status Breakout Sessions Lunch Breakout Sessions, cont. American Recovery and Reinvestment Act. General Overview GOALS Impact MAGIC Overall Impact.

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MAGIC ERP Workshop

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  1. MAGIC ERP Workshop April 29, 2009

  2. Agenda • Welcome and Introductions • Housekeeping • American Recovery and Reinvestment Act • MAGIC Status • Breakout Sessions • Lunch • Breakout Sessions, cont.

  3. American Recovery and Reinvestment Act • General Overview • GOALS Impact • MAGIC Overall Impact

  4. MAGIC Status April 29, 2009

  5. Alternatives • Alternative 1 • Continue the Current Model • Alternative 2 • Enhance the Legacy Systems • Alternative 3 • Implement an Enterprise Resource Planning (ERP) System

  6. Recommendations • Acquire a new Statewide ERP system using commercial off-the-shelf software • Follow the five-phase approach to implement Finance and Procurement followed by HR/Payroll • Finance the MAGIC initiative with a combination of bond funds and current appropriations

  7. Why not Alternatives 1 or 2? • Postponing the inevitable • Costs associated are lost • Age of current technology • Trained staff are retiring • SAAS has no vendor support • Every infrastructure software upgrade introduces additional risks of critical system malfunctions • Economic climate places existing niche system components in jeopardy Additional risks are listed in the MAGIC Business Case

  8. Current System Architecture Protégé Enterprise Asset/Fleet Management 2007-2008 E-Gov Portal MERLIN 1996 I2K 2001 VitalChek 2001 ACE 2003 SAAS 1989 SPAHRS 1997 PATS Early 1980s MELMS 2005 BRICKS 2010 WebProcure® 2007 PayMode® Payments – 2002 Banking System Genie Invoicing – 2007

  9. Phase 3 – Finance & Procurement E-Gov Portal MERLIN 1996 I2K 2001 VitalChek 2001 ACE 2003 SPAHRS 1997 MAGIC Finance & Procurement MELMS 2005 BRICKS 2010 PayMode® Payments – 2002 Banking System Invoicing – 2007

  10. Phase 4 – HR / Payroll E-Gov Portal MERLIN 1996 VitalChek 2001 MAGIC Finance & Procurement HR / Payroll BRICKS 2010 PayMode® Payments – 2002 Banking System Invoicing – 2007

  11. Phase 5 – On-going Support E-Gov Portal VitalChek 2001 MAGIC BRICKS 2010 PayMode® Payments – 2002 Banking System Invoicing – 2007

  12. ERP Benefits • Improved Security / Single Sign-On • Fully Integrated Functions • Workflow Capability • Expanded Standard and Adhoc Reporting • Up to Date Technical Architecture • Document Repository Additional benefits are listed in the MAGIC Business Case

  13. Risks of Implementing ERP • Costs • Scope of Change • Insufficient Staffing • Insufficient Funding • Ongoing Statutory Mandates • Ongoing Operational Needs

  14. Accomplishments • Functional Requirements • 60+ meetings held with subject matter experts • 1,000+ given on-line access to review and provide feedback • 7,000+ requirements identified • Business Case Analysis (BCA) Adopted • http://www.mmrs.state.ms.us/MAGIC/index.shtml • Documented “As-Is” processes

  15. Next Steps • Obtain control agency requirement approval • Obtain ITS approval (4/30) to complete RFP • Document “To-Be” processes • Obtain Task Force approval of requirements • Develop RFP Evaluation Team • Complete, Release & Evaluate Software RFP • Develop, Release, & Evaluate Implementation Services RFP

  16. Software RFP Timelines

  17. Why do we need MAGIC? WebProcure MELMS I2K MERLIN SAAS SPAHRS There are no more outlets without …

  18. MELMS

  19. Breakout Sessions • Participating Vendors • ADP • Cogsdale • Empower • Kronos • Lawson • Oracle • SAP

  20. Questions?

  21. MAGIC ERP Workshop DFA/MMRS 501 North West Street, Jackson, MS 39201 1201A Woolfolk Building P. O. Box 267, Jackson, MS 39205-0267 Phone: (601) 359-6570 Fax: (601) 359-6551 mash@dfa.state.ms.us

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