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PDF Accessibility “Everybody is a content creator!”

Webmaster User Group April 4, 2007. PDF Accessibility “Everybody is a content creator!”. Adobe Acrobat Pro 8. Webmaster User Group April 4, 2007. IOUCA accessibility standards identify: Limited accuracy of speech-output Inaccessible “read-order” of forms

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PDF Accessibility “Everybody is a content creator!”

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  1. Webmaster User Group April 4, 2007 PDF Accessibility“Everybody is a content creator!” Adobe Acrobat Pro 8

  2. Webmaster User Group April 4, 2007 • IOUCA accessibility standards identify: • Limited accuracy of speech-output • Inaccessible “read-order” of forms • Slow download for older technologies • Security feature “disables” accessibility • (more…) Accessibility ConcernsJuly 14, 2006

  3. Webmaster User Group April 4, 2007 • Most PDF online not accessible • Scanned, image-only documents • Untagged reading order • User unable to modify or save PDF forms Accessibility Concerns(continued)

  4. Webmaster User Group April 4, 2007 • ADOBE meeting with IOUCA to address accessibility issues… • Acrobat 8 Pro built-in accessibility features: • Text to Speech functionality • Auto-scroll • Read Out Loud(more…) Meeting with Adobe November 16, 2006

  5. Webmaster User Group April 4, 2007 • Accessibility checker: • Read order • OCR for scanned PDF • Add form-fields (more…) Meeting with Adobe (continued)

  6. Webmaster User Group April 4, 2007 • Accessibility checker: • Verify, add, or modify tagging • Validate against Section 508 & WCAG • Add alt-text description to graphics Meeting with Adobe (continued)

  7. Pros: • Acrobat 8 Pro accessibility features can address the concerns with PDF & minimize the accessibility limitations • Free to end user • Backward compatible with older versions • Policy Server allows deactivation of “bad” PDF (more…) Webmaster User Group April 4, 2007 So, now what??

  8. Webmaster User Group April 4, 2007 • Cons: • Can be expensive • Can be intimidating out of the box to content creators • Requires training So, now what??

  9. Webmaster User Group April 4, 2007 • Open Acrobat 8 Pro • Set Accessibility Preferences • Activate Preflight: • Advanced > Preflight • Shows PDF version compatibility • Shows PDF/X & PDF/A status Let’s Explore the Process

  10. Edit > Preferences > Accessibility • Then adjust settings for: • Convert from PDF • Convert to PDF • Forms • JavaScript • New Document • Reading (Order Options) Webmaster User Group April 4, 2007 PDF Accessibility Preferences

  11. Acrobat Distiller > Settings > • Then adjust Default Settings: • PDF/A • PDF/X • Smallest File Size • Standard (more…) Webmaster User Group April 4, 2007 Acrobat Distiller

  12. Acrobat Distiller > Adobe PDF • Settings > Fonts • Then uncheck: • Embed all fonts • Subset embedded fonts… • (This will minimize PDF size & prevent system crashes.) Webmaster User Group April 4, 2007 Acrobat Distiller

  13. Advanced > PDF Optimizer This feature provides more options to assemble PDF from multiple documents with different formats (i.e. Excel, Word, PowerPoint). Webmaster User Group April 4, 2007 Optimize Scanned PDF

  14. Advanced > Accessibility > Setup Assistant Either use the default settings or manually set options for screen readers and magnifiers. Webmaster User Group April 4, 2007 Accessibility Setup Assistant

  15. Acrobat Distiller > Adobe PDF Settings > Fonts This feature provides more options to assemble PDF from multiple documents with different formats (i.e. Excel, Word, PowerPoint). Webmaster User Group April 4, 2007 Combine Files

  16. This purchased feature allows Government to shut-down a known “dirty PDF”. • Send a broadcast to every user with dirty PDF to upload replacement PDF. Webmaster User Group April 4, 2007 Policy Server

  17. For users with disabilities who need to save PDF forms, this option exists for free now in Acrobat 8 and is available at no cost for up to 500 unique individuals per form… beyond 500 requires a purchased license. • Requires Reader Extensions • IRS uses this feature for many of their forms. Webmaster User Group April 4, 2007 Saving Forms

  18. “This page contains only an image of a scanned page. There are no text characters. Would you like to run character analysis to try to make the text on this page accessible?” □ Do Not Show Again OK Cancel Webmaster User Group April 4, 2007 “Scanned Page Alert” Feature

  19. Webmaster User Group April 4, 2007 Removes sensitive data from PDF before publishing. Redaction Feature

  20. Webmaster User Group April 4, 2007 View > Read Out Loud > Select Read Options “Read Out Loud” Feature

  21. Webmaster User Group April 4, 2007 Neal Albritton (916) 445-0142 neal@calsilc.org Questions?

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