Health & Safety Best Practices Workshop 2013

1. Health & Safety Best Practices Workshop 2013 School District 53 September 19, 2013 Lisa McCall & Shannon Miller

3. Welcome & Introductions • Jim: • Purpose • Introductions • District Data Trends: Sec 1 • Workshop timeline/breaks • Progression of inservice correlated with section # in your • H & S Best Practices Binder

4. It is in our best H & S interests to avoid having this workshop lead to …

5. And just as importantly…so let’s keep this interactive for everyone 

6. H & S Audit Checklist • Purpose of workshop to help you develop “best practices” for H & S in your buildings: Tab 12 • Systematically address audit checklist so you get an A in H & S! • Reduce potential for injury/claims through proactive measures.

7. Recommendation for Action: Relief Sign InProcess & EPP Awareness at # sites • During 12/13 some insightful feedback has come to our attention regarding procedure for Relief (TOC & CUPE) & frequent visitors to building & • Sign in process Sec 1 • EPP Quick List *Summary Sheet • Task: School Teams personalize sheets

8. H & S Yearly Timeline • Sept. to June Checklists: Sec 3 • Bi-Annual Orientation/Review • Monthly • Committee Mtgs • Site Theme Inspections • Building Inspections • EPP Drills

9. Orientation/Review Sessions • Bi-Annual (Sept. & Jan.) Sec 4 • Mandatory for all site-based staff • Sign off procedure: Fax forms SBO • Session Agenda Example • Powerpoints ( Elem & Sec) Modify • Critical Incident Phone Tree (SBO)

11. Site-based Committees • Purpose Sec 4 • Membership (AO, SOSTU, CUPE) • Meeting Agenda/Minutes Template Email Mitch/Post • Bulletin Board Items • Attachments/Correspondence

13. EPP: Emergency Preparedness • EPP Plans (Elem & Sec. Templates) • Sec. 6 • School Maps & Evacuation Routes • EPP Drills Timeline OKF Example • EPP Backpacks (Item List) • Ongoing Awareness (New staff/TOC) • Newsletters/Staff Mtgs/Community)

14. Emergency Preparedness ScheduleO.K. Falls School 2013/2014 • Monday, Sept. 9 Fire Drill 11:40 am • Friday, Sept. 20 Fire Drill 8:50 am • Tuesday, Sept. 24 Fire Drill 2:00 pm • Friday, Sept. 27 Lockdown Drill 10:10 am • Thursday, Oct. 10 Earthquake Drill 8:50 am • Week of Jan. 5-11 Fire Drill unannounced • Week of Jan. 12-18 Lockdown Drill unannounced • Week of Feb. 9-15 Fire Drill unannounced • Week of Mar. 2-8 Earthquake Drill unannounced • Week of Apr. 6-12 Fire Drill unannounced • *Ensure to teach & practice protocols for all 3 EPP Drills • *Take Emergency Backpacks, Classlists, & Meds.

15. EPP Drills at a Glance… • Fire Drill: Bells, line up, shut doors, exit building, muster, attendance, evacuate if needed • Earthquake Drill: Paper crunching over PA, go under desks/table/ or in doorway, count to 60 Twice, evacuate, attendance. • Lockdown Drill: New Language NO longer “Code 53” instead “LOCK DOWN SCHOOL NOW” doors locked, everyone hides away from windows, blinds/window coverings closed, WAIT • *Evacutation Sites- follow-up contacts each year & have names/#s handy

16. Nutrition Break (Q & A)

17. Monthly Theme Inspections Sec 7 • Sept. Extension Cords • Oct. Ladder Safety • Nov. Walking Surfaces • Dec. Decorations • Jan. Food Safety • Feb. Storage • Mar. Exit Routes • Apr. Exterior Stairs/ Walkway • May Fire Safety/ Flammables • June Chairs

18. Elementary Inspection Reports • Awareness tips/info each month • Post Minibooks in classrooms • Staff sign off • Committee reviews • MTCE workorders may result

19. School Committee Task…10 min • Let’s take a few moments to look at inspection mini books & seek to personalize safety checklists for each theme to best fit each school site  • & brief shareout of examples

21. Monthly Building Inspections • Sec 8 & 9 • H & S Committee to do • Review & send to Mitch

23. H & S Procedures: Sec 10 • Best Practices Workshop Fall 2012 • Audit Recommendations 10/11 • Procedures Workshop 2011 • Process: • Analysis district trends • Do Risk Analysis of site • Prioritize outcomes & determine relevant area of focus • Create concise procedure (see templates/ examples) • Teach, post, practice, educate, modify, to foster best practice= less H & S incidents

24. Examples SD 53 Procedures: • Signing In/Out Protocol • WorkSafe Injury Process • Scent Awareness Initiative • Green/Yellow File EPP Procedures • Can you name others ????

26. Site-based Procedures • Do Site-based Risk Analysis • Focus on Priority areas from claims • Use Monthly EPP Themes • Determine areas with high use • Identify areas with equipment • Address indoor, outdoor, weather

27. School Procedures • Team Sharing • School Sharing • Elem. & Sec. Sharing/Networking • Suggestions • Recommendations • Q & A

28. WorkSafe Claims & Action Analysis Sec 11 When a workplace injury occurs 5 step procedure Post in visible areas- go over with relief staff Ensure to send to SBO asap due to WorkSafe 72 hour deadline Ensure 1st Aid Attendant Names posted

29. Congratulations… you made it!Now you should be ready to take on Section 12 in your manual!We know you are dying to check out the H & S Site in FirstClass.

31. Workshop Evaluation • Q & A • Individual Survey • Group Sharing • H & S Goals for your site/team/year • District H & S Committee

32. Thank you ! • School District 53 wishes to thank you for your ongoing commitment in fostering Health & Safety • awareness, proactice procedures, • & best practice.