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Virginia Academy of Science Team

CS410 V.A.S.T. Design Presentation November 20, 2013. Virginia Academy of Science Team. Outline. Team Problem Statement Importance Current Process Financial Comparison Goal Objectives Solution Processes Risks Assessment Conclusion References. Team. Mark Vanderclay

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Virginia Academy of Science Team

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  1. CS410 V.A.S.T. Design Presentation November 20, 2013 Virginia Academy of Science Team

  2. Outline • Team • Problem Statement • Importance • Current Process • Financial Comparison • Goal • Objectives • Solution Processes • Risks Assessment • Conclusion • References CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design

  3. Team Mark Vanderclay Leader, Back End, Developer and Database Jasmine Smallwood Leader and Front End Developer Ben Pochekailo Marketing, Back End, Developer and Database CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design

  4. Team Peter Langlands Primary Website Master and Back End Developer Raven Sims Secondary Website Master and Front End Developer Jack Bagby Marketing, Back End, Developer and Risk Analysis CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design

  5. Team Mentor Dr. Christopher J. Osgood Associate Professor of Biological Sciences CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design

  6. Problem Statement The Virginia Academy of Science does not effectively promote its cause through the use of publicly available information via the Internet. CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design

  7. Weaknesses of Current Site CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design

  8. Weaknesses of Current Site CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design

  9. Importance of the Academy • Offers grants and scholarships to members that do research in a scientific area of study • Publishes the Virginia Journal of Science • Oversees the Virginia Junior Academy of Science • Provide an economic boost to Virginia by enticing programs and scientists to set up and work here • Increases awareness in the fields of science CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design

  10. Target Audience Award offered: Best Student Paper Awards - awarded by certain sections for original student research presented at the annual meeting of Virginia Academy of Science • Students • Grades: 6-12  • Undergraduate    • Graduate • Faculty • Teachers • Professional • Businesses / Corporations Award offered: J. Shelton Horsley Research Award - the highest honor bestowed by the Virginia Academy of Science for original research US Trust, Bank of America: Jeffress Memorial Trust - to support basic scientific in chemical, medical or other scientific fields through grants to educational and research institutions CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design

  11. Current Virginia Academy of Science Site Navigation CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design

  12. Current Process (Becoming a member) CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design

  13. Current Process (Journal Submission) CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design

  14. Current Process (Document Storage) CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design

  15. Current Process (Content Approval) CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design

  16. Financial Comparison Virginia Academy of Science 2011 IRS 990 Revenue California Academy of Science 2012 IRS 990 Revenue CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design

  17. Goal To restructure the Virginia Academy of Science offerings and information to clearly promote their cause to the targeted audience, while providing contributors an easier method to update via a custom content management system. CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design

  18. Objectives • Allow interested members to sign up electronically • Give the option for Virginia Academy of Science admins to submit member only content • Introduce content approval process via a secure back-end • Store pertinent information on a database for retrieval by interested Virginia Academy of Science members • Create a tiered admin system with varying privileges CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design

  19. Future Virginia Academy of Science Site Navigation First Level Second Level Restricted Level CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design

  20. Solution Process (Becoming a member) CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design

  21. Solution Process (Journal Submission) CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design

  22. Solution Process (Document Storage) CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design

  23. Roles CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design

  24. Roles CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design

  25. Roles CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design

  26. Major Functional Components CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design

  27. Content Management System Joomla • An open source that maintains and stores website content • Easy to update • No technical skills are required Used by business corporations, non-profit organizations, educational facilities and more CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design

  28. Content Management System CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design

  29. Database Schema CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design

  30. Entity Relationships CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design

  31. Graphical User Interface CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design

  32. Marketing CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design

  33. Risks Assessment C1: Product Interest- The customer may still not be enticed to provide new content and the site becomes outdated again. • Impact: The content will grow stale and the website will be in the same state it is in now. • Mitigation: There is not much we can do on our end other then provide the best and easiest to use tool to encourage use after we hand it over. CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design

  34. Risks Assessment C2: Maintenance - If the new website runs into major issues the Virginia Academy of Science may not have anyone with the technical expertise fix them. • Impact: The result could be as simple as broken pictures and links, to lost data or total site failure. • Mitigation: Again this can be assisted by a simple to use site. Also the Virginia Academy of Science has suggested hiring an intern after launch. CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design

  35. Risks Assessment T1: Software Updates- Browser, Java, adobe and other plugin updates • Impact: Updates to dependent software could cause pages to load incorrectly or not at all and damage security. • Mitigation: Make sure the website is dynamic and easily updated for new software. CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design

  36. Risks Assessment T2: Secure systems- With the introduction of the database and the online applications for memberships/grants/scholarships there will be private data that is at risk of theft. • Impact: Results in theft in member data and could result in identity fraud. • Mitigation: Follow strict security guidelines so that members and applicants are given the safest environment possible. CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design

  37. Risks Assessment T3: Data Loss- If the new database should fail then a considerable amount of important data could be lost. • Impact: Worst case scenario, if the servers fail then all the data that populates the front end is lost and the website becomes emptied. • Mitigation: Ensure a redundant backup system that keeps data in a secondary location incase data loss should occur. CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design

  38. Conclusion CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design

  39. References • The virginia journal of science. (n.d.). Retrieved October 20, 2013 from http://www.vacadsci.org/vjs.htm • The virginia academy of science. (n.d.). Retrieved October 20, 2013 from http://www.vacadsci.org/ • The constitution of virginia academy of science. (n.d.). Retrieved October 20, 2013 from http://www.vacadsci.org/constitution2.htm#commd11 • The virginia junior academy of science. (n.d.). Retrieved October 20, 2013 from http://66.147.244.216/~vacadsci/vjas-1.htm • Staggers, H. J. (1968). A history of the Virginia academy of science. The Virginia Journal of Science, 19(1), 61-83. Retrieved from http://www.vacadsci.org/history1.htm • Let the wonder begin | California Academy of Sciences. (n.d.). Retrieved November 18, 2013 from http://www.calacademy.org/ • Guidestar nonprofit reports and forms 990 for donors, grantmakers and businesses. (n.d.). Retrieved November 18, 2013 from http://www.Guidestar.org CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design

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