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ITSS Roundup 11 September 2008

ITSS Roundup 11 September 2008. Groupware Project Mark Norman. Over the last few weeks…. We made the decision to go with Exchange+MOSS on 4 July 08 Since then: Consolidating our requirements Engaging Microsoft Engaging a Consultant (Internal Architect) Active Directory fact finding

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ITSS Roundup 11 September 2008

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  1. ITSS Roundup 11 September 2008 Groupware Project Mark Norman

  2. Over the last few weeks… • We made the decision to go with Exchange+MOSS on 4 July 08 • Since then: • Consolidating our requirements • Engaging Microsoft • Engaging a Consultant (Internal Architect) • Active Directory fact finding • Recruitment plans • Reviewing budget • and more …

  3. Hardware and architecture • OUCS has been working hard on getting the info that we need and looking at basic options • This will feed into our consultant (Internal Architect) as background • Looking at issues of Disaster Recovery and Resilience • We have an ‘expectation’ of a 2 site DR architecture, but this is expensive, of course

  4. Recruitment • We have job descriptions for the following with central personnel: • Exchange/Sharepoint Project Technical Lead • (Permanent but project funds 18 months) • Groupware Senior Systems Administrator (AD/Exchange Specialist) • (Permanent but project funds 18 months) • Groupware Systems Administrator (Exchange Specialist) • 2 year post • Groupware Section Member (Sharepoint and Web Specialist) • Possibly one 2-year post (but we ideally need 2 people) • Temporary secondment post for AD work • Hopefully from ITSS

  5. Microsoft Engagement • We have some Microsoft ‘investment’ in the form of a dedicated consultant/architect and a few other activities • The Short-Listing Panel has attended a Sharepoint Capability Workshop • OUCS and other University representatives are to attend • Architectural Design Session (next week) • and probably further activities around later Sharepoint options • MS will be validating our (and our consultant’s plans)

  6. Business decisions • 2 site DR architecture • At which level (Dial tone restore, full resilience) • Staffing: the budget is based on one Sharepoint professional – we have been advised we need two. • Encryption, New networking, hand-held strategy • Migration projects (GroupWise, Domino, other Exchange) • Interface with Alumni email system • Gap analysis: what about the requirements that E+MOSS did not meet (well)? • All of the above is probably subordinate (in terms of cost to the first bullet in the list) • We had previously decided upon: • Equitable use of Groupware across staff and students • Sharepoint must be initially set up in order to meet the original basic requirements

  7. Internal Architect (Consultant) • Why? • Very important to get an experienced outside view, that is independent of Microsoft • OUCS skills need a boost for the ‘design’ • We won’t have (trained) staff in place until Nov or Dec at the earliest

  8. Schedule • The design work is looking like 52 days, but these won’t be contiguous • Could mean that we are ready to procure the hardware at the end of November • Staff (hopefully) will start around this time (with the Technical Lead starting later) • One early guess is: • Deployment and testing in December and Jan • Early adopters February • Many users March onwards • (Then we need a plan for main migrations, students etc.) • Probably Exchange first and then Sharepoint later

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