Olave Pearls International Camp - A Unique Adventure

1. 8h June Briefing

2. Welcome & Thank you for coming today

3. Who’s who? Deanne Barratt Gray – Deputy Chair Management Team Catering - Sally Buche & Julia Haughey Dining room – Daisy Blease Linda Dupret – County Commissioner Media – Clare Williams & Becca Blake Service Crew – Sue Still Creche - KidzPlay Events Creche

4. Who’s who? Jo Weston – Site Manager All Infrastructure providers Site team Welfare team Elaine Wink – Treasurer The Pier Café – Janet Whittle County Kiosk; Souvenir shop – Janice Harmer Tuck Shop - Chris and Helen Preston

5. Who’s who? Bev Boakes – Programme Manager Ocean Commotion – Tori Wheeler Treasure Island – Gemma Murphy Get on Board – Lynnie Hutchison & Karen Clarke Activities choices – RosBonninga Coral Reef – Coral Carpenter Voyages of Discovery – Pam Colegrave Pirate or Pearl day – TerieGalpin & Jo Jeffries Open day bookings – Carolyn Lapping Sunset & Stars – Tracy Harper

6. Who’s who? Pauline Burchett – Team Admin Security – Lynne Ball Becky Hinton – International Non Sussex East UK groups & Internationals Jennie Lamb – Management team chair Participant Admin – Jan Butler IT & booking system – Bob Butler Management team minutes – Sue Tubb First aid – Rachel Clare Sub camps co-ordinator -Chris Waterhouse

7. Objectives Unique and new experiences. A bigger adventure – different and exciting challenges. Making new friendships – which could last a lifetime. Take part in new activities - for some that will be where and what they are sleeping in. An international camp – a memorable experience where everyone involved - girls, young women and adults - have a great time. A chance for girls that attended previous Olave camps to be leaders this time.

8. Big Picture Sussex East participants 470 Sussex East adults 240 Non Sussex East UK participants 127/129 Non Sx East Leaders 36/37 Total Participants 597 Total Staff 276 Children 32 Total 905

9. Who’s Who? Sub Camps Blue Fins – Amy Wheeler & Emma Henman Green Octopus – Carol Grey Silver Sharks –Faye Crann & Naomi Brindley The Black Pearl – Hannah Brooks Purple Paddle Boards –Helen Hausdoerfer& Laura Saunders Golden Sands – Justine Keet-Mayers Red Riptides – Jo Cullum-Fernandez Turquoise Turtles – Vicki Falconer Pink Flamingos – OlauMillyard Orange Orcas – Laura Carpenter

10. Who’s Who? Sub Camps Ranger sub camp – BexRobins 96 Participants Including 1 Australian Ranger and 9 Irish Senior Branch participants. Rainbow fish (Staff) Sub camp – SusanStill Including volunteers from Hong Kong & USA. 152 Volunteers – those not in sub camp teams, (regardless of where they are sleeping). 124 Sussex East Volunteers in the sub camp teams.

11. Sub camp participant numbers including guests.

12. Budget Income Participants Sussex East 470@ £340 £159,800 Non Sx East 127@ £360 £45,720 Volunteers 278@ £90 £25,020 Children 32@ £50 £1,600 Total income of £232,140.00 Contingency of £13,352 (from 2015) Outgoings Site fees, Infrastructure, hygiene £60,500 Kitchen, Dining hall, Catering £84,990 Programme £60,000 Package £13,125 Transport £7,000 Admin, Printing Media etc. £1,500 Management & expenses £4,000 International £1,000 Insurance £1,000 Total expenditure of £233,115

13. Timeline 49 days to go….. Tuesday 23rd July - Chiff Chaff build begins Friday 26th July 4pm – We takeover Larks and sub camps can start to pitch and set up. Please sign up at lunch time if you are staying on site Friday night.

14. Camp Timeline Saturday 27th - Arrivals from 10am – 1pm - Packed lunch from home* - Pitch tents, getting to know you activities. - Decorating sub camp & explore the site. - Shop! Opening Ceremony in evening. * Except staff on site Friday night

15. Camp Timeline Saturday 3rd August Breakfast & collect packed lunches. Strike tents & say goodbyes Departures from 11am – 1pm. - Clear Larks by 4pm – There is a camp coming in on Saturday afternoon! Help with clearing up. Please sign up at lunch time if you are staying on site Saturday/Sunday.

16. Olave Pearls We want to celebrate 30 years since our first International camp. And especially to celebrate those who’ve attended every Olave;1989, 1993, 1997, 2002, 2006, 2010 2015 and 2019.

17. 8h June Briefing

18. Site Infrastructure Jo Weston

19. FRIDAY ARRIVALS – LARKS SITE – from 4pm • One way traffic system in operation. • Equipment to be dropped off @ sub camp and vehicle removed to designated parking area along grinstead lane side of site. • All vehicles on site to have car parking passes issued prior to camp. • PARKING FOR SUB CAMP FIRST AIDERS is the corral section on Chiff Chaff – please enter by the Chiff Chaff entrance, report to security and follow instructions.

20. SATURDAY 27th JULY – ARRIVALS TO LARKS BYTHOSE TRAVELLING TO THE SITE BY CAR Vehicles to enter via larks entrance gate. Security & site team will direct vehicles to sub camp(s). ALL VEHICLES ON SITE MUST SWITCH ON HEADLIGHTS AND USE INDICATORS ON THEIR VEHICLES FOR TURNING. Max speed on site 5mph. One way traffic system – again in operation. A member of the sub camp team must be available to meet & greet on arrival. This needs to be this kiss & go format, with vehicles being moved on swiftly, & out of the site. Adults with cars staying on site, again drop off equipment @ sub camp & remove vehicle to parking area – as directed.

21. SATURDAY 27TH JULY - ARRIVALS BY COACH TO CHIFF CHAFF ENTRANCE Security to direct. Site team with vans available to take luggage to sub camps (label luggage clearly please ). Girls /adults to walk through from Chiff Chaff into Larks. Traffic –larks site - due to the one way system there will be moving vehicles passing the walk through entrance. There will be site personnel in attendance with hi viz here to ensure safety at this crossing point. EV's & Hybrids at 5mph do not make a noise ! Eyes and Ears Please…

22. Programme Bev Boakes

23. PROGRAMME ZONES 6 Programme zones run through the week, celebrating Sussex and all it has to offer.

24. THE ZONES: Will run on a rotation; For 3 days we will be in the ‘Get on Board’, ‘Treasure Island’, and ‘Ocean Commotion’ zones; For 2 days we will be in the ‘Coral Reef’ and ‘Voyages of Discovery’ zones. Every day we have the opportunity to visit the ‘Sunset and Stars’ zone as well. The Zone team leaders are here to tell you all about the exciting things planned for their zone…………

25. GET ON BOARD Sunday, Wednesday and Friday TEAM LEADERS Lynnie Hutchison and Karen Clarke A day of on-site activities based on Kingfisher, Finches, Curlews and off site at Weir Wood Reservoir. Climbing, driving, sailing, and adventure!

26. TREASURE ISLANDSunday, Wednesday and Friday TEAM LEADER Gemma Murphy An on-site, off-site adventure with pirates, working out clues to solve the riddle of treasure island by completing various challenges. At the tented village – participants will be escorted to the zone by famous pirates!

27. OCEAN COMMOTIONSunday, Wednesday and Friday TEAM LEADER Tori Wheeler Survival, sustainability, recycling, trash to treasure, fish, craft and ocean education

28. THE CORAL REEFMonday and Thursday TEAM LEADER Coral Carpenter A chill-out day on site, with activities for those that want to join in. Have a lie-in, a later breakfast, and make your way to the zone for the activities. The Trefoil Guilds, Associates, and our ‘Olave Pearls’ have been invited to share a cream tea in the zone in the afternoon

29. VOYAGES OF DISCOVERYMonday and Thursday TEAM LEADER Pam Colegrave A day off-site at a local seaside town (Hastings/Brighton), experiencing selected activities, with a Pearl Treasure hunt

30. PIRATE OR PEARL DAYTuesday TEAM LEADERS Jo Jeffery and TerieGalpin An open day to which all Rainbow, Brownie, Guide and Ranger units not camping are invited. VIPs invited to lunch (Rangers to host). Staggered Division visitor arrivals from 9.15, Staggered Division visitor departures from 4.15. Activities run 10 – 12, and 2 – 4. Activities stop between 12 and 2 for lunch (12-1) and the Lanes fundraising stalls in aid of the RNLI (1 – 2).

31. R A N G E R S TEAM LEADER Pam Milne A programme exclusive to all on the Ranger sub-camp. Smaller groups of Rangers will join with the Guides in their programme zones on rotation on Sunday, Wednesday & Friday. On Pirate or Pearl day they will celebrate ‘ladies day at Plumpton’ and host our VIPs at lunchtime. Rangers will have a Voyage to a local activity centre, and a special evening treat off-site

32. SUNSET AND STARSEvery Evening (Sun-Thurs) TEAM LEADER Tracy Harper Each evening there will be activities to take part in and opportunities to meet up with friends and swap stories about your adventures that day. There will be the chance to ‘chill out’ or just keep going with more activities.

33. And don’t forget….. Opening Ceremony on Saturday evening, Closing Ceremony on Friday evening, and the Quest for the Pearl (the camp challenge) running through the week for everyone to enjoy. There’s plenty happening through the week, we can’t wait to see you there!

34. Catering Sally Buche

35. Dining Tent

36. “Todays Menu” Breakfast sausage bap, egg bap, cereals, porridge, fresh fruit, yogurt, toast Lunch sandwich, crisps, fruit, cereal bar Dinner pasta, garlic bread, salads, cheesecake, gateaux, flapjack, fruit, jelly

37. Campers with specific dietary requirements are invited to meet oneof the catering team on the first afternoon to discuss their allergiesand intolerances.

38. Breakfasts 7-9amLunch 12-13.30Dinners 5.30 -7.30pm (8pm first night)

39. International Becky Hinton

40. Participants: 1 Perth, WA Ranger Subcamp Participants: 8 Greece Lewes Participants: 10 Athlone Rye & Rother Participants: 12 Hong Kong Bexhill & Hastings Participants: 1 Perth, WA Ranger Subcamp Participants: 1 Perth, WA Ranger Subcamp Participants: 18 Lucan Brighton East 9 Ranger SC 9 Participants:14 (+4) Japan Brighton West 7 Seahaven 7 Participants: 4 Malaysia Hove Participants: 3 Ballyhora Weald Ballyhoura District Girl Guides – 3 Participants and 2 leaders

41. Participants: 15 Singapore Eastbourne Participants: 8 St Vincent & the Grenadines St. Leonards Participants: 1 San Francisco Weald Participants: 1 Arkansas Weald Participants: 1 Perth, WA Ranger Subcamp Participants: 1 Perth, WA Ranger Subcamp Nigeria Ballyhoura District Girl Guides – 3 Participants and 2 leaders

42. UK Groups • Brighton East • Eltham 8 • Emerson & Furzton 8 • North Downs 2 • Rye and Rother • Corfe 1 • Weald • Egham 3

43. Quiet tent(Becky appealed for Bean bags to go into the quiet tent.)

44. First Aid Rachel Clare

48. Media Clare Williams & Izzy Attwood

49. What will we be doing? Noticeboard – weather, photo, camp information. Camp newsletter – printed copies and online. Social media – Facebook & Instagram featuring top photos of the day and fun content. Podcast – soundbites of girls & pearls enjoying camp. Photos of the day displayed on ’The Wave’ each night before entertainment. Our photographers will track where each subcamp is per day as well as service teams to ensure we get pictures of everyone at camp. We will have set ‘office hours’ for you to come by with any queries or to transfer photos. We’ll also have a way for girls and all participants to submit news, pictures and stories for the newsletter.

50. How to share your photos with us at Olave 2019 Email – Media.Olave2019@gmail.com Facebook – @OlaveCamp2019 Instagram – @olave2019 Direct message, comment or tag us in your own unit/division posts which we can share. We will also have some facilities for cable/SD card transfers. Please make sure to bring your own wires/transfer equipment as we may not have the right cables. Emails, messages, transfers limited to top 10 photos each time.