OnCoRe Blueprint: The Art & Science of Repository Creation

1. OnCoRe Blueprint: The Art & Science of Repository Creation Susie Henderson Principal Investigator Elizabeth Johnson Project Manager OnCoRe Blueprint, FIPSE Grant Florida Distance Learning Consortium

2. Overview • Brief review • Digital – a revolution in action • Repository overview • The OnCoRe Blueprint project • Lessons learned • Future of repositories • How can you become involved?

3. Fund for the Improvement of Postsecondary Education (FIPSE) Grant This project will: • Produce a model process and supporting documentation to develop statewide digital repositories –www.oncoreblueprint.org • Gather best practices, research and resources • Discover and report lessons learned, innovative or unique repository features • Create a community of practice • Offer webinars with noted experts and on topics of interest to the community of practice

5. What’s in the repository? Any type of digital content: audio, video, information/learning resources, textbooks, images, or administrative documents that are available for distribution

6. What is a Digital Repository? • A system to store and manage digital resources • Content is • created 1X • stored 1X • used or repurposed times • Facilitates discoveryof resources • Users can link to OR download resources • Users can ADD resources

7. A Digital Repository does NOT • Automatically establish Intellectual Property rights • Policy decision by each state • Georgia offers Creative Commons options • Florida offers Creative Commons non-commercial license as a default with the opportunity to change it

8. Which states are developing repositories? • California • Florida • Georgia • Kentucky • Louisiana • Minnesota • North Carolina • Tennessee • Texas

9. Which states have funding for their repository? • California • North Carolina

11. Gather Examples of Best Practices • NCCC learning object repository RFP • Kentucky business plan and demonstrated cooperation among sectors • Georgia “how-to” webinars • Florida professional development • Intute harvesting/federating info

12. Research Repositories and Interview Leaders

13. Discover innovative or unique repository features that benefit faculty and students. For example…

14. Wisc-Online • Located at Fox Valley Technical College • Funded by: • Fox Valley Technical College • Wisconsin Technical College membership fees • Grants (FIPSE, NSF, & others) • Corporate training development (Primary funding) • Staff = 15 • Purpose: create learning objects for faculty members • Free public access to resources

15. Intute • United Kingdom • Funded by Joint Information Systems Committee (JISC), government • Database of vetted web resources • Web searching for scholarship • Resources available at no cost

16. Rice University “Connexions”www.cnx.org • Anyone can contribute resources • “Lenses” offers social review • Free and open access to all resources • Focus on textbooks • Liberal creative commons license • On-demand textbook publishing

17. Create a Community of Practice • No cost to participate • Share information • Explore issues • Provide expert presentations via webinars • Facilitate online discussions (blog, wiki) • The OnCoRe Blueprint • Repository conference preceding MERLOT conference in 2009

18. The OnCoRe Blueprint offers: • 3 Stage Guide • Planning • Implementation • Sustainability • Practical how-to information • Planning handouts • Live and archived webinars • Research • Resources • Lessons learned from noted repositories • Open software review www.oncoreblueprint.org

19. OnCoRe Blueprint Project

20. Lessons Learned • Involve state leadership – EARLY– to create champions • Adequate and sustainable funding are required • Provide marketing materials: • talking points • PPTs and tutorials • short video (concept video) • list of best resources

21. Lessons Learned • Planning and policies are critical e.g. • A copy of state owned content must be placed in the repository • Metadata fields • Precise discovery of content • Be willing to modify plans and policies based on experience and changing environment. There is rapid change!!

22. Lessons Learned Repository software mustbe: • Simple, intuitive & easy to use • Customizable • Standards based • Able to support federation and harvesting • AFFORDABLE • It’s difficult to overcome negative perceptions Skilled programmer required on team

23. Lessons Learned • Faculty must talk to faculty • Involve “opinion leader” faculty on each campus to communicate value of repository to other faculty • Faculty testimonials are effective • Design a change management plan (includes marketing) • Distributed workload to institutions saves money and can achieve buy-in or neglect of the system. Priority is to institutional goals and responsibilities.

24. Lessons Learned Repository Content = – ANYTHING - a faculty member needs to teach with + professional development + administrative documents • Content Development • Expensive, time-consuming, but cost effective across an entire system. Faculty are not developing or contributing content. • Harvest, federate to obtain the content you need • You can’t build all the content your state needs – and - don’t want to! • Open Educational Resources (OER) • important solution to get to critical mass • NROC can provide a foundation of learning resources • Challenges presented

25. Lessons Learned • Funding is key • Textbook affordability may hold the key to funding for repositories • In Florida, re-writing legislative budget request to reflect open access textbook publishing in cooperation with University Press of Florida

26. Textbook: Delivery Method Comparison 2008 Course Correction, How Digital Textbooks are Off Track and How to Set Them Straight, a 2008 study by Nicole Allen, the Student PIRGS (www.studentpirgs.org)

27. Cost of Textbooks and Supplies As a Percentage of Tuition Cost 72% % cost of textbooks and supplies compared to tuition costs 26% 8% Source: GAO

28. Connexions – Digital Repositoryand University Press • Re-use or re-mix content to create a book • On-demand publishing • Order it online • Multiple delivery options • Cost effective • Reduced the cost of 600 + page Collaborative Statistics textbook from $160 to $31.98. • Always up-to-date with the latest material from the global repository.

29. Free to Student: • Use Online • Download • Print • Cost to Student: • Order & Deliver Book

30. Open Access Textbook Cost = $31.98 not $160.00

31. Open Access Textbooks • Funded by the Hewlett Foundation • Community College Open Access Textbooks • Connexions (textbook focus) • and ….others

32. Connexions – A University Press • Re-use or re-mix content to create a book • Order it online • Delivery options to your doorstep • Cost effective • reduces the cost of a 300-page hardback engineering textbook from $122 to $22 • Always up-to-date with the latest material from the global repository.

33. On Demand Publishing • Flat World Knowledge beta test • University of Florida • University of NC-Charlotte • Lehigh University • Spokane Falls CC

34. The Future of Repositories • Textbook publishing • Integration of LMS and repositories • Content portal • Harvesting and open access to content

35. Repository URL’s • BC Campus SOL*Rhttp://solr.bccampus.ca/cms2/ • INTUTE http://www.intute.ac.uk • Maricopa Learning Exchangehttp://www.mcli.dist.maricopa.edu/mlx • MERLOThttp://www.merlot.org/ • OER Commonshttp://www.oercommons.org/ • The Orange Grovehttp://www.theorangegrove.org/ • Rice University Connexionshttp://cnx.org/ • Wisc-Onlinehttp://www.wisc-online.com/

36. Q & A Susie Henderson Principal Investigator shenderson@distancelearn.org Elizabeth Johnson Project Manager ejohnson@distancelearn.org OnCoRe Blueprint, FIPSE Grant Florida Distance Learning Consortium 850-922-3359