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PAFs Gone Paperless: Using Workflow for Distributed Electronic Hire Requests

PAFs Gone Paperless: Using Workflow for Distributed Electronic Hire Requests. Session #10741 March 24, 2005 HEUG 2005 Conference Las Vegas, Nevada. Presenters. Alisha Steere Assistant Product Manager PeopleSoft HCM Upgrade. Paul Taylor Technical Consultant PeopleSoft HCM Upgrade.

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PAFs Gone Paperless: Using Workflow for Distributed Electronic Hire Requests

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  1. PAFs Gone Paperless:Using Workflow for Distributed Electronic Hire Requests Session #10741 March 24, 2005 HEUG 2005 Conference Las Vegas, Nevada

  2. Presenters Alisha Steere Assistant Product Manager PeopleSoft HCM Upgrade Paul Taylor Technical Consultant PeopleSoft HCM Upgrade

  3. Brigham Young University Facts • Private university sponsored by the Church of Jesus Christ of Latter-day Saints • 30,000 day-time students • 18,500 Campus employees – 4,100 Full-time and 14,400 Part-time (13,000 students) • Implemented PeopleSoft HCM 7.51 in December 2001 • Upgrade to PeopleSoft HCM 8.8 “go-live” in April 2005 3 3

  4. Agenda • Paper vs. Electronic • Benefits – Centralized and Decentralized Process • Demonstration • Review

  5. Paper vs. Electronic

  6. What can we do with paper? • Fill it in • Move it around • Get signatures/approvals • Add notes or comments • File and store • Retrieve and review

  7. What can’t a piece of paper do? • Check itself for errors • Carry itself around • Know where to go • File itself • Provide instant and accurate retrieval • Enter itself into the system • Back up and secure itself

  8. Benefits: Centralized and Decentralized

  9. The key question is . . . Who deals with the Job Data component?

  10. Centralized • Central Review - Greater controls and less chance for error • Simplified training – Only have to train a few on Job Data Component

  11. Decentralized • Distribute workload – reduce central office data entry • Edits at the department level • Quality of service • Faster turnaround • Ability to track processing • Electronic archival

  12. The BYU Approach Have our cake and eat it too!

  13. Benefits • Benefits of a centralized process • - Central Review/Control • - Simplified training • Benefits of a decentralized process • - Distribute workload • - Edits at the department level • - Quality service • Paper replacement (reduction in cost) • Functional control of business process

  14. Live Demo

  15. Review

  16. What can we do with paper? • Did we do it with ePAF? • Fill it in • Move it around • Get signatures/approvals • Add notes or comments • File and store • Retrieve and review

  17. Plus . . . • Check itself for errors • Carry itself around • Know where to go • File itself • Provide instant and accurate retrieval • Enter itself into the system • Back up and secure itself

  18. QUESTIONS?

  19. Contacts Alisha SteereAssistant Product Manager PeopleSoft HCM Upgrade ProjectBrigham Young University E-mail: alisha_steere@byu.edu Paul TaylorTechnical Consultant PeopleSoft HCM Upgrade ProjectGideon Taylor Consulting LLC for Brigham Young University E-mail: paul@gideontaylor.com

  20. This presentation and all HEUG 2005 presentations are available for download from HEUG Onlinehttp://heug.org

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