1 / 29

By the end of this workshop you will be able to:

Time Management. By the end of this workshop you will be able to: Manage your time more effectively and reduce your unnecessary workload. What is Time Management?.

ophira
Download Presentation

By the end of this workshop you will be able to:

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Time Management • By the end of this workshop you will be able to: • Manage your time more effectively and reduce your unnecessary workload

  2. What is Time Management? • Time management refers to a range of skills, tools, and techniques used to manage time when accomplishing specific tasks, projects and goals.

  3. "Where Does the Time Go?" Worksheet • Estimate the number of hours you spend on each task:

  4. 168.0 hours in a week - 157.0 hours of activities = 11.0 hours to study

  5. Dead Time • Examples of places where your life comes to a halt • Examples of things you can do

  6. Use Technology

  7. Planning • Plan efficiently for your goals, using different styles of planning

  8. Goal Oriented Thinking • Those with goals are statistically more successful

  9. Weekly timetable • Knowing your goals helps keep you motivated. Your current study goals should be:

  10. Prioritizing Your Time Time management is about more than just managing our time; it is about managing ourselves in relation to time. It is about setting priorities and taking charge. It means changing habits or activities that cause us to waste time. It means being willing to experiment with different methods and ideas to enable you to find the best way to make maximum use of time.

  11. Priorities : Activity 2 • The following is a kinesthetic exercise to illustrate the use of priorities in time management.  You will need a jar, golf balls to fill the jar, medium size beads and small beads.  Here are the steps: • This jar represents your life. • These golf balls represent your "A" priorities.  Remember that "A" priorities are those that are related to your lifetime goals.  Put golf balls into the jar as you mention some possible "A" priorities: • College degree • Career • Family • Health • Your favorite passions • Fill the jar with golf balls and ask the class if the jar is full.  It is full. 

  12. Organising • Organise your life efficiently and free your mind from little tasks • Organizing helps in the achievement of results

  13. The four quadrants

  14. What should we do with each group: Q1 Urgent / Important Q2 Not Urgent / Important Q3 Urgent/ Not Important Q4 Not Urgent / Not Important You shouldn’t waste time on this group

  15. What should we do with each group: Q1 Urgent / Important Q2 Not Urgent / Important Q3 Urgent/ Not Important Q4 Not Urgent / Not Important You should delegate tasks that are from this group

  16. What should we do with Q1 and Q2: Q4 Q1 Q2 Q3 Don’t delay your important tasks, if you do, then you’ll move them from Q2 to Q1

  17. Quadrants Q1 Q2 Q3 Q4 Q2 activity leads to a productive and active life

  18. Urgent and important • Non-urgent but important • - Important deadlines • - Last minute preparations • - Important meetings • - Emergencies/crises • - Personal developing • - Training • - Relationship building • - Health/exercise • - Prevention planning Urgent but Not important Not Urgent Not important • - Some emails/phone calls • - Some meetings • - Many interruptions • - Some popular activities • - Trivia, excess TV • - Some phone calls • - Time wasters

  19. What are some things that waste or rob us of effective/efficient use of time? What are some things that waste or rob us of effective/efficient use of time? Telephone Calls Meetings Visitors Socializing Poor communications Lack of relevant skills Failure to delegate Procrastination Unclear goals/objectives Failure to plan

  20. Weekly timetable

  21. HIGH SCHOOL STUDENT

  22. COLLEGE STUDENT SCHEDULE 13 units full-time

  23. Enemies of Time

  24. Group Activity: Top Ten List Break students into small groups and have them brainstorm their “Top Ten Reasons of procrastination.”

  25. Procrastination • The art of living in the task list! • Part 1: • Write a list of: • Tasks that you regularly leave to do tomorrow • Things you always wanted to do but haven’t done them yet

  26. Why We Procrastinate • No clear deadline • Inadequate resources available • Don’t know where to begin • Task feels overwhelming • No passion for doing the work • Fear of failure or success

  27. Nine Ways to Overcome Procrastination • Delete it. • Delegate. • Do it now. • Ask for advice. • Chop it up. • Obey the 15 minute rule. • Have clear deadlines. • Give yourself a reward. • Remove distractions.

  28. Think, Pair, Share: Avoiding Procrastination Have students think about this situation for 30 seconds: You have a term paper due next week, but you are procrastinating getting started on this project.  How can you motivate yourself to get started? Ask students turn to the student next to them and ask the above question.  After about one minute, ask students to share their best ideas with the class as a whole.  Instructors can also walk around the room and listen for good ideas and ask students to share them. 

More Related