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As the CIO or IT Manager, you have pressures to:

Application Rationalization and Portfolio Management Solution - to optimize investments across the organization. As the CIO or IT Manager, you have pressures to:. Implement major IT modernization Replace Legacy systems Move systems to the cloud Consolidate databases

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As the CIO or IT Manager, you have pressures to:

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  1. Application Rationalization and Portfolio Management Solution - to optimize investments across the organization

  2. As the CIO or IT Manager, you have pressures to: • Implement major IT modernization • Replace Legacy systems • Move systems to the cloud • Consolidate databases • Eliminate redundancy and rationalize agency’s applications • Improve management of Federal projects/ stop failing projects • Deliver meaningful functionality in a timely manner • Develop a long range IT vision or roadmap What are the Issues/ Pains?

  3. How do Application Rationalization and Portfolio Management work together? This results in improved efficiency and meets the business needs.

  4. Analyze IT InventoryHow is your IT inventory performing?

  5. From Concept to Benefit: Results of this process: portfolio of the highest value investments with assurance that resource capacity meets demand and IT is implementing optimized improvements needed for the organization’s applications and systems.

  6. What do I Need to do with the systems and applications? Here we see where we need to investigate systems and applications to look at issues around performance, risk, business criticality and cost.

  7. Analysis: Finding RedundancyAt a glance, we can see opportunities to reduce redundancy, improve efficiency and save money.

  8. Analysis of the IT Applications and SystemsAt a glance: process fit, technical soundness, user satisfaction, tie to strategy and risk IT inventory We need to drill down on IT systems and applications that are not performing well, risky, don’t fit the process or aren’t satisfying users.

  9. Analysis: Do the applications optimize the processes? We have applications that do not fit the process, are risky and have other performance issues. We need to make decisions about these applications.

  10. IT Application and System DecisionsThe scores are based on the criteria for making decisions for the IT inventory. The scores provide valuable information for optimizing decisions.

  11. IT Application and System DecisionsSpecific information is gathered to support decisions (Replace, Retire, Upgrade, Move to Cloud etc.). This spreadsheet shows the applications and systems to be retired and the supporting information for the decision.

  12. DecisionsNow we need to develop projects to care out the actions from the decisions We can combine similar projects into programs for efficiency

  13. Prioritizing Projects

  14. Drill down to review information about Project Risks and Issues for ongoing projects that have poor performance

  15. Ensuring Project Success“Right-sizing” the portfolio of projects. Which Projects have Resource Constraints? Looking at Priorities and Resource capacity/ demand to ensure the the Portfolio of projects provides maximum value and projects are successful.

  16. IT Application and System Decisions • What do we need to know to make decisions about our IT Applications and systems? • Process fit • User satisfaction • Amount of risk • Adherence to technical standards • Performance • Business criticality • Redundancy Finding: Redundancy High maintenance cost Lack of support Compliance issues Security issues Data integrity issues Poor performance Threat of system failure/ outage Not meeting business needs Inefficiency Lack of flexibility, adaptability, agility With this specific information, we can score and analyze to support critical decisions.

  17. Benefits from this Solution • Improved decisions • Cost Savings • Improve Efficiency • Meet Business Needs and tie IT efforts to Strategic Plan • Eliminate Redundancy • Phased approach for quick wins • Improve Project Management With this specific information, we can score and analyze to support critical decisions.

  18. Benefits ofAPfM/ PfM How do we ensure success?

  19. For More Information, contact: Carolyn Reid • csreid1@cox.net • 602-882-5292 • Utilizing expertise in: • Portfolio Management • Risk Management / Mitigation • Change Management • Application Rationalization • Program Management Utilizing best practices to provide proven solutions with track record for cost savings, improved efficiency, maximized ROI and optimized decisions

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