Naval Civilian Managers Association (NCMA)

Naval Civilian ManagersAssociation (NCMA) Chaptering Process

NCMA Points of Contact J. Clifford Elder, NCMA National President • (732) 323-7812, NAVAIR Lakehurst, NJ • clifford.elder@navy.mil Jenny Son, NCMA National Vice-President/Treasurer • (360) 476-9823, Puget Sound Naval Shipyard • SonJ@psns.navy.mil Pamela Thomas-Walker, NCMA Trustee at Large • (757) 396-5041 X422, SUPSHIP Portsmouth, VA • thomaspm@supship.navy.mil • Puget Sound Naval Shipyard • SonJ@psns.navy.mil

NCMA Chapters Puget Sound Portsmouth, NH Lakehurst Portsmouth, VA Norfolk San Diego

Steps to Form a Chapter 1. Local interest identified 2. Interested people identified 3. Interested people meet & Officers selected 4. Chaptering Petition to National Officer 5. Authorization to proceed from National Officer 6. Local approval of By-laws 7. Chapter Charter Granted and Presented

1. Local Interest Identified Interested person contacts NCMA National Officer • Identify Members willing to actively participate as Officers for new Chapter • At least 10 new or potential members must sign a Petition of Application • A letter of application drafted and sent to the National Office Attention: President • National will help in many ways! - NCMA literature, Member Listings, Mailings, certificates, pins, emblems, kick-off luncheon, speakers etc..… • National provides list of local chapters and members

2. Interested Members Identified Don’t try to do it all yourself!! • Identify nucleus of interested members for kickoff of Chapter • Call an informational meeting to verify the level of interest of area members and other individuals • Remind new and potential members that active participation will be rewarding in various ways, i.e. - Generate business contacts - Identify information resources - Grow professionally - Share knowledge among activities - Social contacts • NCMA Officers direct link to the commands CO and deputy, Local officers attend National Convention, become National officer

3. Members Meet & NCMA Officers Selected • Generate ideas - What kind of chapter programs are interesting - How would the group gain new members - How to identify local speakers - How to organize • Discuss the interest and capabilities of candidates for Officers. If there is a consensus of attendees, make your selections. A formal election is not required at this time. • Invite an (National) NCMA Officer or local Chapter Officer to speak at the kick off meeting.

3. Members Meet & NCMA Officers Selected (Cont.) • Select a Chapter Name • Direct the Treasurer to open a bank account (First year no national dues), National will provide non-profit information • Discuss the best times and locations for your group meetings • Discuss what kinds of programs would fit best • Discuss Chapter direction and potential speakers • Maintain contact with the NCMA National

4. Chaptering Petition to the National Board It’s not so complicated • Prepare a “Letter of Application” for the NCMA Board of Directors Requesting that a Charter be granted for your group • Attach a Petition signed by no fewer than 10 new or potential members showing their addresses and phone numbers • Identify the NCMA Officers of your local chapter - President - Vice President - Treasurer - Secretary • Prepare draft Constitution and By-laws for the Chapter. A “Boilerplate” can be provided from the NCMA National • Send the letter and petition to the NCMA National President

5. Authorization to Proceed You’ve Made Believers of the Board • The Petition and supporting documentation has been reviewed and approved • Recommended boundaries have been reviewed and may be redefined by the National Board • Concurrence for chaptering is provided with instructions for other necessary actions for the By-laws, Officers, Membership, and National Dues

6. Group approval of By-laws Bring your members into the process • Hold a group meeting to complete chapter planning (National can assist) • Notify all members about the By-laws • Allow members time to comment on the By-laws • Hold a meeting for the members to vote • All that is needed is a majority vote at the meeting • Try to schedule a speaker, maybe someone from the NCMA National or local Chapter

7. Chapter Charter is Granted and Presented Congratulations, Now let’s move out A Charter for the Chapter will be granted by the National Officers The President will discuss with you the presentation of the Charter The National Officers are always there if you need help 12

Welcome To NCMA • Hold regular meetings including luncheons and dinners • Try to bring in speakers (inside and outside of the organization) with a variety of topics i.e. legislative, business, military, energy, health, etc… • The National office is always there if you need help

NCMA Membership LOCAL CHAPTERS: • NAVAIR Lakehurst, NJ • SUPSHIP Portsmouth, VA • Portsmouth Naval Shipyard • Puget Sound Naval Shipyard • Norfolk Naval Shipyard • San Diego • FTSCLANT

Naval Civilian Managers Association (NCMA)