Regularly Scheduled Series (RSS)

1. Regularly Scheduled Series (RSS) Required Annual Training

2. Learning Objectives: Upon completion of this activity, participants will be able to: • Comply with the standards for Accredited RSS • Plan RSS programs that meet the needs/gaps of their learners • Implement forms/tools used to monitor each RSS session • Identify a conflict of interest and know how to resolve it prior to each RSS session

3. Training Agenda • RSS Annual Program Planning • RSS Pre-activity documentation • Disclosure of Commercial Support • Post RSS Session Process • Resources

4. Helpful Hint! The forms and documents that are referred to throughout this training can be downloaded at: http://www.cme.hsc.usf.edu/rss.html

5. RSS Annual Planning Process • The Annual Planning Document includes: • Target Audience • Education Method • Needs Assessment • Gap Analysis • Learning Objectives

6. Plan activity Prior to OCPD oversight! Activity Type Course Director Course Liaison

7. WHO is the Audience? HOW is Gap Determined?

8. WHAT are the needs and results you want to achieve?

9. BASED on needs/results What is the learning gap? HOW will program Assist in learning?

10. Determining Gap AnalysisGap Analysis Purpose Best Practice Current Practice The Key to RSS Annual Planning is identifying the GAPS in education or practice. Refer to Gap Analysis Worksheet!!!!

11. Gap Analysis Worksheet The following external sources can be used to identify Current Practice (What is):  Public health data  Review of peer-reviewed literature  New information, diagnostic techniques, treatment plans, etc.  Data from mainstream sources including journals and websites  National quality data sources such as The Joint Commission – www:jointcommission.org)

12. The following sources can be used to identify Best Practice (What should be):  External Sources such as Practice Guidelines and Specialty Societies  Performance mandates by various external agencies (e.g. the Joint Commission)  Specialty specific requirements as determined by departments and divisions of the medical school and/or affiliate hospitals  Institutional credentialing requirements as mandated by USF Health’s affiliate hospitals  Authoritative national or specialty society guidelines and consensus statements  Core competencies from AGME  Maintenance of Certification (MOC)

13. Writing Learning Objectives Learning objectives should be written with action verbs in terms of being: • Measurable and Behavioral • Always Consider the following: • What do we want the learners to do as a result of this activity? • Do we want them to simply KNOWmore? • Or do we want to inspire a CHANGEin their practice?

14. Learning Objectives Verbs

15. RSS Session Policies USF HEALTH OCPD has achieved Accreditation with Accommodation for 2 consecutive 6 year terms. We strive for excellence in education standards. The Program Coordinator reviews each activity to meet standards in CME, ANCC, CPE, and APA – dependent on the Program. Policy: If performance in a series or session did not meet a Criterion or Policy, then the RSS Coordinator identifies the problem, implements improvements, and measures the impact of the implemented improvements. • After notification is made by the RSS Coordinator for non- compliance and it continues after 2 additional requests for resolution in a year, it is cause for revoking credit for the session.

16. RSS Session Required Forms Five Business Days Prior to Activity • Planning Worksheet • Faculty Disclosure Form (s) • Speaker Letter • Flyer/Brochure showing accreditation statement and objectives • Disclosure to Audience

17. Planning Worksheet Checklist for RSS session. Necessary to include as front end to material. Signed by Program Liaison, confirming all session documents are complete and meet accreditation standards.

18. Faculty Disclosure • If the speaker commercial relations do notrelate to the session topic, option 1 is selected and the commercial affiliation section in mid-document is left blank.   • When option 2 is selected, the affliation section is filled out. Speaker is stating there is a commercial relation which creates a potential conflict of interest to thesubject matter for that session. • A peer review by the Course Director is then required prior to presenting.

19. Speaker Letter Each new speaker is invited to attend with objectives explained and ACCME standards specified. This letter verifies the speaker is clear on purpose and requirements.

20. Flyer / Brochure • Activity Announcements can be in form of flyer or brochure and include: • Appropriate USF logo • Department • Activity Name • Speaker • Action Verb Objectives • Accreditation statements for credits • Education grant funding (when applicable) • When filling out the flyer for your activity be sure to only state the accreditations your program offers, if you are not sure please ask before finalizing

21. Disclosure to Audience must be provided at the session stating either commercial or no commercial relations. It can be in the form of slide, on back of the evaluation, etc. The form for disclosure is included in the session planning packet. Disclosure to Audience

22. RSS POST SESSION One final step for CME Credits!!! These forms are sent within one week of conference. It is the documentation that insures the individual attended and receives credit for training. • Sign-in roster Set up for each program individually • Participant Information FormsIf not on roster, the form must be filled out and sent to know the person is getting credit for program. • EvaluationsStandard form sent for each session. Consolidated results and comments sent back to Course Director for every session for future course direction.

23. Payment for speakers & MISC. Prior to our office providing any payment, check with the Program Coordinator for confirmation funds are in your account!!!! Send in Who/Where payment goes with Post Session Documents and include the following: Honorarium ? W9 Hotel & Expenses? Hotel, Taxi, Meal Receipts Personal Car Expense? Map Quest for mileage Catering? Food and Drink Receipts

24. Anytime Access to Transcripts!!! • Transcripts are now available for access by anyone who took CME classes through USF Health OCPD • INSTRUCTIONS ON HOW TO OBTAIN YOUR RSS CE TRANSCRIPT • Type this URL into your internet browser: http://cme.hsc.usf.edu/transcripts.html • Enter your email address. • Enter your password.  • The email and password are both in the system. If the password you enter is not matching, a new one will be sent by email. • Do Not set up as a new user. The system will not be able to cross-reference a new user with the information in the system. • Enter the date range for your transcript. • Print you’re your CE Transcript or save it to your desktop as a PDF!

25. For any questions please contact:  USF Health Office of Continuing Professional Development Coordinator Pam LeClair 813-224-7865 pleclair@health.usf.edu Assistant Chantal Vazquez 813-224-7879 cvazque4@health.usf.edu cpdrss@health.usf.edu