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Judicial Branch Automation

This project focuses on automating and integrating Arizona's judicial branch, in accordance with the constitutional mandate, to improve efficiency and accessibility. It includes the implementation of advanced technology, funding management, and ongoing governance. Major milestones and costs are outlined.

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Judicial Branch Automation

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  1. Judicial Branch Automation Karl Heckart

  2. Constitutional Mandate AZ CONSTITUTION The judicial power shall be vested in an integrated judicial department consisting of a supreme court, such intermediate appellate courts as may be provided by law, a superior court, such courts inferior to the superior court as may be provided by law, and justice courts Article 6, Sec. 1 The only Branch that is required to be integrated

  3. Judicial Depth AZ CONSTITUTION …………………………………………….. Article 6, Sec. 1 • Three Levels of Government • State • County • Municipal • Supreme Court Oversight

  4. The Third Branch of Government

  5. Arizona Court Volumes • Over 1.9 million Cases per Year • Over 86,000 Adult Offenders on Probation • Over 3,100 Juveniles on Probation • Operate 10 Juvenile Detention Centers • Nearly 10,400 Judicial Branch Employees • Over 220 distributed locations

  6. Funding Sources Court Funding is COMPLEX

  7. $344,500,000per year County, City & State Gov’t Depend on the Orderly Distribution of these Funds COURTS COLLECT and DISTRIBUTE Over:

  8. Branch Technology Governance • Annual Planning • Project Approval/ Oversight • Membership • Rural/Urban • Judges/Clerks/Administrators • State Bar/Public Members • Subcommittees • CACC • PACC • TAC Commission On Technology

  9. Court System Users Pay for Automation • Filing Fees • Time Payment fees • Defensive Driving fees • Delinquency fees

  10. Judicial I.T. Cloud • AOC Data Center • AJIN Network/ Security • Court Applications • Public-Facing Services

  11. Operational Base • All Courts & Probation Automated • Automated Financial System • Integrated/Automated Fine Enforcement System • Automated Jury Management System • Email & Intranet Portal collaboration • Central Data Repositories • AJIN Data & Video Network • Public & Criminal Justice Case Lookup • Centralized electronic filing

  12. Technical Complexity

  13. Branch Technology Update Sampling of Key Projects

  14. Recent Successes • Statewide Juvenile Probation Automation • Mandatory Civil eFiling Statewide • New Case Mgmt. for Limited Jurisdiction Courts • eBench system to enable paperless Judges • Statewide 24x7 online warrant system • Blood Draw • Child Removals • eNotice text notification system • CASA Volunteer Mgmt. System • Mental Health Reporting • FARE – 2.6M Cases, $700M in collections

  15. Projects Underway • AJIN Upgrades • Digital Evidence Mgmt. • Online Document Access • Information Access • Partners • Commercial • Protective Order Automation • eFiling Expansion • Public Safety Assessment System • Criminal Dispo Reporting • Conditions of Release access • NICS Reporting • Online Dispute Resolution • Integration to State Agency Systems (MVD/DPS/etc.)

  16. Appellate CMS PIJ

  17. Need

  18. Functionality

  19. Approaches Considered

  20. Procurement • Published 300-page functional specification • Received 3 proposals • Conducted in-depth review of proposals • Extensive reference checking • Multidiscipline team visited two reference implementations • Negotiated a comprehensive contract

  21. Solution

  22. Risk Mitigation • No front-loaded costs • SaaS model • Annual subscription rather than licensing & maintenance • Product capability grows w/market demand • First subscription payment due on implementation • Service/Configuration fee due on implementation • Data conversion to begin as one of earliest tasks • Two legacy system experts assigned to the project • Detailed project plan due 45 days after contract final • Software in escrow and available should it be needed

  23. Project Milestones

  24. Project Cost

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