10 Easy Steps to Host a Successful Virtual Event with Top Online Event Platform in India

1. 10 Easy Steps to Host a Successful Virtual Event with Top Online Event Platform in India We all know in-person interaction is avoided till the pandemic lasts. However, does it stop the legacy of well-known brands organizing annual events or businesses marketing their brands through an event sponsorship? Definitely not. As per Google Trends, people are pivoting more to the online world. With the hype in online classrooms and remote meetings, there is a rise in virtual events too. Virtual events are unlike in-person events, where people interact on the web through a virtual platform for events. These include exhibitions, book fairs, product launches, webinars, conferences, award shows, etc. The best virtual exhibition platform in India is PragatiE. As an online exhibition platform, PragatiE offers premium services with its world- class virtual exhibition platform imitating every aspect of an in-person event. It lets you set up your virtual exhibition event within minutes and connect to millions of target audiences worldwide. For hosting a successful virtual exhibition event, PragatiE offers live sessions, networking, 1:1 meets, webinar arenas, virtual booths, gamification, marketplace, data analysis, etc.

2. 1. Know Your Audience Before hosting an event, you need to understand the target audience. To know your audience better, answer a few questions like What will be the demography of the participating audience? Will they be able to handle the technicalities of the event? How to let people know about the event? Create an attendee structure and undertake actions accordingly. 2. Create A Map Plan A map plan should include every strategy and plan of action from start to end of an event. Define the format on a whiteboard or paper. The layout should consist of the steps, strategies and people undertaking the given task. Stick to the map plan till the end for the smooth functioning of the event 3. Choose A Perfect Virtual Event Platform You cannot execute any event without a venue. For a virtual event, select the best virtual platform that compliments your particular event. For instance, to host a virtual exhibition event, choose PragtiE, the best virtual exhibition

3. platform in India. 4. Choose A Relevant Time And Date Identify which date and time will lead to maximum audience participation. For instance, events on weekends or public holidays have more involvement than weekday events. Also, evenings are more preferred than mornings or afternoons. 5. Promote The Event Since it's a virtual event, better promote it on digital channels. Nowadays, social media marketing plays an essential role in promoting events. Develop a microsite involving all the event details and link it to your social media handles for easy access to your target audience. 6. Partner With Brands Sponsors aid in the funding of an event. Provide tailor-made packages to attract sponsors. For sponsors, PragatiE offers ample brand visibility with its login banners, individual sponsor profiles, sponsor logos on every page, etc 7. Prepare In Advance For Technical Challenges An unexpected technical glitch may arise anytime during the event. To avoid it, do a dry run with the team before the event. It will give you an idea about the technical challenges and other problems that may arise on D-day. 8. Make It Inclusive To increase the success of an event, make it as inclusive as possible. Offer special service discounts, coupons and free kits to attendees. Attract more participants by hosting small tasks and offering giveaways to winners. 9. Use Audience Engagement Tools A passive audience makes the event dull and boring. Therefore to interact with the audience, use engagement tools like 1:1 Q&A sessions, quizzes, polls, games, chatbox, discussion forums, breakout rooms, etc.

4. 10. Collect Feedback From Audience Feedback collection from attendees post-event helps event organizers to know the success of an event. It also helps in organizing successful future events by knowing maximum engagement hotspots and performance metrics. Takeaway Virtual events are the need of the hour for brands, businesses and content creators to interact with their audience without hampering their engagement algorithm. With the rise in virtual event platforms, it has been essential to choose the best virtual platform for your event. PragatiE, a virtual exhibition platform, offers competent services to lead the success of any virtual exhibition event. Book a demo today to see our virtual platform in action.