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Compiling the Parish Plan. Compiling the Parish Plan Chris Chaney Chobham. Overview. Extracting the survey data Grouping the results The Parish Plan team Analysing the data Recommendations Bells & Whistles Approvals Deliverables. Extracting the Data. >1000 questionnaires returned
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Compiling the Parish Plan Compiling the Parish Plan Chris Chaney Chobham
Overview • Extracting the survey data • Grouping the results • The Parish Plan team • Analysing the data • Recommendations • Bells & Whistles • Approvals • Deliverables
Extracting the Data • >1000 questionnaires returned • 73 questions • Multiple options & comments • Use Cheltenham & Gloucester software • 15 minutes per questionnaire = 250 man hours! • 20 volunteers • Own PC’s • One co-ordinator • Install software • 50 questionnaires each • Keep nagging until it is done!
Grouping the Results • Corresponds to Sections of the Plan • Matched to local needs & issues Housing & Development Employment & Business Public Services Facilities & Leisure Traffic & Transportation Environment etc • Matched to local interest groups • Different order to questionnaire
The Parish Plan Team • Representatives from local interest groups • Chobham Parish Council • Chobham Society Traffic Special Interest Group • Chobham Business Club • Chobham Common Preservation Committee = Best insight & knowledge + commitment to implement • Anybody else willing to help! Protect objectivity
Planning the Plan • C&G Software produced Standard report • Highlights published directly from this report • Standard Section template defined Context Tables (exact data & referenced = auditable) Conclusions Analysis Recommendations • Sections Assigned to Team members • Maximise community input
Plan Recommendations • Best Practice guidelines propose defined Action Plan • Timeframes & responsibilities = What? Who? When? • Example: Chobham needs Affordable Housing What does a detailed Action Plan look like? How long would it take to compile a credible Plan that can be monitored? Would it follow that course anyway (local politics/interests)? • Risks A. Plan delays publication until all such Action Plans are resolved B. Action Plan becomes trivialised “Write to the Rural Housing Trust about how to build Affordable Housing” • Opted for Directional Recommendations “4.3 Prepare and Implement an Affordable Homes strategy” Not all Recommendations will be implemented, but those that are will be worthwhile
Bells & Whistles • Village information • Demographics (Census data, etc) • Web site • Photographic images • Comments • Acknowledgements!
Approval • Peer Review • Each Section reviewed by Team: • Structure, Conclusions, Recommendations, Overlaps • Section amended to include feedback • Edited into Final Draft Everybody learned content; Structure got better • Final Document Review • Reviewed by Team for accuracy, consistency and integrity &Recommendations • Parish Council Review & Endorsement Advantage of pre-Questionnaire consultation
Publication Version • Professionalise layout • Raw document reviewed by professional adviser • Richard Jordan (RJ Associates) • Standardised format defined for all Sections • Readability • Colour & Style • Document adapted to defined format • Images and features incorporate • Compiled into portable electronic format (PDF) • Hard copies printed • Electronic copy published on website
Deliverables • Initial statistics from questionnaires • Published Highlights • Parish Plan (Website and hardcopy) • Early Results • Spin-offs • Educational projects (Children’s Playground & Traffic)
