Funding and Finances Caterina Perry MFSP European Regional Manager

1. Funding and • Finances • Caterina Perry • MFSP European Regional Manager

2. Overview • Funding • Step by step process of the DMFS European Funding application, including anticipated future changes • Finances • NPF Accounting Reports • CMFRC Quarterly Statements

3. MFSP Program Model Activities & Initiatives for Children and Youth Parent/Caregiver Education & Support Emergency Childcare Emergency Respite Childcare Casual Childcare Education and Prevention Self-Help Groups Assessment and Referral Short Term Intervention and Crisis Support Mandated Programs CMFRCs in Canada Ineligible Expenses Public Funds Competition for Funding Welcome & Community Orientation Information and Referral Employment and Education Assistance Personal Growth and Development Second Language Services Outreach, information, support and assistance to CF families

4. Satellite Brussels Satellite Naples Europe is different! Remote CMFRC Tri-C CMFRC UK CMFRC SHAPE CMFRC • Depressed region with high crime rates • NATO • Neiderheid • Brunssum • Cdn schl teachers • Spread throughout the UK • 92% live > 50 kms from base • Home based empl • Germany Turkey Italy Portugal France Denmark Norway Netherlands Poland Estonia Hungary Other Canadian Centres Bagotville, Borden, Calgary, Central Sask, Cold Lake, Comox, Edmonton, Esquimalt, Gagetown, Gander, Goose Bay, Greenwood, Halifax, Kingston, London, Mainland BC, Meaford, Moncton, Montreal, Moose Jaw, NCR, North Bay, Petawawa, Shilo, St John’s, Suffield, Tinker, Toronto, Trenton, Valcartier, Wainwright,, Winnipeg and Yellowknife US Centres Colorado Springs, Rome NY, Tyndall, Elmendorf, Whidbey Island

5. So? • What makes your location unique? • What are your challenges? • What are your needs? • What has changed in your community? • What impact is the CMFRC having on the community?

6. Funding Application Process • Review • community needs (demographics, needs surveys, program evaluations and participant feedback) • Previous year’s budget versus actual analysis • Business plan • Modifications to business plan • Input figures into e-business • Feb/Mar • families posted previous summer • Sept/Oct • - newly posted in families

7. E-Business Funding Application • Contact Information • Demographics • Families and children • Community Profile • Distance to CMFRC • Strategic priorities • AC Membership • Community Needs Assessment Plan • Service Evaluation Plan • Personnel Cost Worksheet • Salary + incremental increase + economic increase + employer costs + handover period • FTE = Full Time Equivalent (based on 37.5 hrs per week)

9. E-Business – Funding Application • Management and Administration Section AC Training Volunteer Support Community Forum Needs Assessments Evaluation Bank Charges

10. E-Business – Funding Application • Personal Development and Community Integration Welcome & Community Orientation Information and Referral Employment and Education Assistance Personal Growth and Development Second Language Services • Children Youth Development and Parenting Support Activities & Initiatives for Children and Youth Parent/Caregiver Education & Support Emergency Childcare Emergency Respite Childcare Casual Childcare • Family Separation and Reunion Outreach, information, support and assistance to CF families • Prevention, Support and Intervention Education and Prevention Self-Help Groups Assessment and Referral Short Term Intervention and Crisis Support Mandated Site Specific Link to Objective

11. E-Business – Funding Application • Personal Development and Community Integration Welcome & Community Orientation Welcome BBQ and Briefing Objectives Met: • Family members receive relevant information about their new community • Opportunities are available for newcomers to connect with members of the community. • Family members feel welcomed into their new communities • Family members transition smoothly from one community to another How do we prove that we met these objectives? • Briefing content • Marketing details • Follow ups with families

12. Timelines Oct 1 Nov 1 Dec 1 Feb 1 Draft application completed on e-business MFSP Manager reviews and provides comments Note: AC needs to have reviewed and discussed the application prior to this point Application complete and locked into ebusiness Signed by local SCO, Director and AC Chair Copy of signature page forwarded to MFSP Manager • MFSP Manager prepares Consolidated • Application • Signed by CO CFSU(E) on behalf of NMR • Submitted to DMFS Ottawa Notification of funding received by DMFS Details provided to CMFRC Directors Nov 1

13. Application Review commences Feb 15 Mar 1 Mar 15 Apr 1 MFSP Manager reviews and provides comments for SDA Adjustments made as required Note: AC needs to have reviewed and discussed the SDA prior to this point Service Delivery Agreement complete and locked into ebusiness Signed by local SCO, Director and AC Chair Copy of signature page forwarded to MFSP Manager MFSP Manager prepares Consolidated SDA Signed by CO CFSU(E) on behalf of NMR Submitted to DMFS Ottawa First quarterly download received from NPF Accounting Nov 1

14. REVIEW PROCESS • Local CMFRC Director • AC and SCO • MFSP Manager • DMFS Field Operations Manager • DMFS compiled committee • Includes DMFS and non DMFS staff • Includes specialists, ie. Child and Youth • DMFS Director Reviewed for: • Changes from previous year • Comparison from location to location • Year to year comparison • Comparison from program to program • Value for money • Compliance with Parameters for Practice • Practicality, reasonableness, and if realistic • levels of funding fit with strategic objectives and reflect current DND priorities • Access and validate request variances of over 5%

15. Changes Anticipated • Funding Application • Focused on strategic priorities • Focused on changes rather than needs • Future changes: • Elimination of personnel cost split among program areas • Less detail • Service Delivery Agreement • Future changes: • More detail

16. Supporting FundsRequiring Separate Applications • Youth Model Staffing Funds – Public Funds • Site Specific – Local Public Unit Funds • European Funds – Local Non Public • User Fees – Local Non Public • Local fundraising (for those able) – Local Non Public Separate Deadlines Different goals and objectives

17. Financial Statements • NPF Monthly Financial Reports • Quarterly Financial Statements • Other funds???

18. Variance Budget versus Actual SDA is by qtr only All figures in Euros Rpts to DMFS in Cdn @ 1.55 NPF produces YTD rpts, no Qtrly rpts

21. Quarterly report deadlines April – June: due July 31 July – September: due October 31 October – December: due January 31 January – March: due May 15

22. Questions? Comments? Emotional Outbursts?