1 / 17

How to use Phone Conferencing at NPS

How to use Phone Conferencing at NPS. Up to 3 participants or 4 to 24 participants. Up to 3 participants. You can easily host a small conference for up to 3 participants using only your telephone. Up to 3 participants on Avaya phones Make your first call Press the Conf button

randi
Download Presentation

How to use Phone Conferencing at NPS

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript


  1. How to use Phone Conferencing at NPS Up to 3 participants or 4 to 24 participants

  2. Up to 3 participants You can easily host a small conference for up to 3 participants using only your telephone

  3. Up to 3 participants on Avaya phones • Make your first call • Press the Conf button • This puts the first call on hold and gives you a second dial tone • Make the second call • Press the Conf button again

  4. Up to 3 participants on generic phones • Make your first call • Press the switchhook (or flash button) • This puts the first call on hold and gives you a second dial tone • Make the second call • Press switchhook or flash again

  5. More than 3 participants • To host larger conferences (up to 24 participants) you will need to use our Sonexis Conference Manager bridge • You’ll want to schedule your conferences in advance to insure there are sufficient conference ports available at the time. • The best way to schedule a conference is using the Sonexis button in Outlook

  6. What do I need to do? To schedule Sonexis conferences you need: • Sonexis software in your Outlook • Verify you see a Sonexis button in Outlook • If not call the TAC at ext 1046, provide your computername • A conference ID assigned to you by the TCO • Email tco@nps.edu • Provide your NPS office extension, computername, and department • Your Conference ID and initial PIN will be emailed to you • Log into http://blueridge.nps.edu and change your PIN • Configure your ID and PIN in Outlook the first time (details follow)

  7. Sonexis Button in OutlookNo button? Call the TAC ext 1046

  8. First time use – you’ll need to provide the Conference ID assigned by the TCO • In Outlook select • Tools / Options • Sonexis tab • Provide your • Conference ID • PIN • Server URL is • http://blueridge.nps.edu

  9. To schedule a conference click the Sonexis button

  10. Same form as typical Outllook meeting, with the addition of a Conference Details tab

  11. Provide your conference details

  12. Inviting attendees the same as you would for a typical Outlook meeting

  13. Attendees are sent a meeting request with details (email to non-Outlook users)

  14. Deleting or changing a meeting in Outlook also cancels your conference call reservation

  15. Attendees are sent cancellation or change information

  16. Ad hoc conference calls • Once you are assigned your Conference ID, you can start an unscheduled phone conference anytime “on the fly” • From off campus call (831)656-6500 • (ext 6500 from internal phones) • Follow the prompts • Only available when ports have not been previously scheduled • Your conference will end (with warning) if it is about to overlap a scheduled conference

  17. Conferences also can be scheduled at http://blueridge.nps.edu, but changes made here will NOT synchronize with your Outlook calendar

More Related