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Website Redesign

Website Redesign. Education Development Center Group 5 Francis Gorman, Jodie Phebus, Nicki Susman and Clifford Thompson CIS633 – Week 11. Agenda. Overview of RFP Assumptions Scope Statement Key Milestones HR Plan Costs (Low to High Range) Risk and Risk Matrix Communication Plan

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Website Redesign

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  1. Website Redesign Education Development Center Group 5 Francis Gorman, Jodie Phebus, Nicki Susman and Clifford Thompson CIS633 – Week 11

  2. Agenda • Overview of RFP • Assumptions • Scope Statement • Key Milestones • HR Plan • Costs (Low to High Range) • Risk and Risk Matrix • Communication Plan • Change Management Plan • Stakeholder Management Plan • Summary • Appendix • References

  3. Overview of RFP • The proposal purpose • Design, develop, host and maintain a website • English Language Proficiency Assessment for the 21st Century (ELPA21). • Development integration and test • Specific Tasks • Hosting, Maintenance, Planning, IA, design, development, Analytics and Training. • New Web Site • Support several linked sites • Central coordination • Information repository portal for ELPA21.

  4. Assumptions • Existing hardware/software infrastructure • Available design and framework elements • New websites will be hosted on existing hardware and operating systems • Future maintenance or redesigns • Response to all inquiries from us regarding work, risks, issues, and expectations.

  5. Scope Statement • Project Purpose and Justification • Need to better support healthy schools and community • Prevent youth violence • Support overall well-being of children • New technology New website needed • Innovative and easy to use • 5 unified sub-sites • Scope Description • Design, develop, host and maintain website • Objective – fully ‘operable education portal’ • Agile development process • Modify and refine daily or as needed • Working SCRUM meetings daily

  6. Scope Statement Cont. • High level requirements • Content Management Platform with 5-10 templates, to include; • Email newsletter integration • Contact form with data base • Member section • Content Management System (CMS) with 2 or 3 permission levels of administration. • Social Media and ability to share web page content via social media. • Ability to upload documents (Word and PDF) • Google Analytics • Boundaries • General tasks to be supported: hosting, maintenance, planning, information assurance, design, development, analytics and training

  7. Scope Statement Cont. • Strategy • Technical • Management • Deliverables • A landing page • 5 sub-sites • 3 bold steps • Positive school discipline • Good behavior game • Navigating information sharing • Eyes on bullying • Acceptance Criteria • Appeal to large audience • Consistent design • Visual framework navigation • Ability to expand in the future • Constraints • First draft 4/22/2017 • Final draft 8/5/2017 • Existing websites need to be recreated • All sub-site must flow together • Security

  8. Key Milestones

  9. HR Plan • Project Manager, 1 Position • Design Team Lead, 1 Position • Design Engineers, 2 Positions • IT Specialist, 1 Position • Quality Assurance Specialists, 2 Positions

  10. Costs

  11. Risks and Risk Matrix Risk Responses, Contingencies and additional notes are available on the handout 9.3 and below in the notes section.

  12. Risks and Risk Matrix Cont. Risk Responses, Contingencies and additional notes are available on the handout 9.3 and below in the notes section.

  13. Communication Plan • Audience • Executive Leadership, Customer, Project Leads, Financial Officer, Product User Group • Roles & Responsibilities • Strategy • Focus is primarily frequent quality updates to exceed customer expectations. • Project Management Review (Executive Leadership) • Facebook & Twitter (Customer & Users) • Staff & In-person Meetings (All) • SharePoint, ePortfolio, Email, Reports (All) • Information to be covered • Project Phases, Project Status, Financial Info, Change Requests, Issues, Lessons Learned

  14. Stakeholder Management Plan

  15. Change Management Plan No Yes

  16. Summary • Our team has developed a solid approach leading to project execution • Brain storming assumptions • Noting Key Milestones • HR Plan • Costs (Low to High Range) • Identifying Risks • Documenting our Communication Plan • Putting a Change Management Plan in place • Having a Stakeholder Management Plan • We are looking forward to another successful project.

  17. Appendix • WBS • Reference Sheet

  18. WBS – Work Breakdown Structure

  19. References • Project Management Institute. (2013) a guide to project management body of knowledge (PMBOK guide) 5th Edition. Newtown Square: Project Management Institute, Inc. • Brewer, Jeffrey L. & Dittman, Kevin C. (2013) Methods of IT project management 2nd edition. West Lafayette, Indiana: Purdue University Press.

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