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Preparing for departure

Preparing for departure. Confirmed Dates & Itinerary. Flights & Arrival Day. Our Tour Director. What to Bring. Accommodations & Meals. Spending Money. Global Travel Protection Plan. Travel Documents & Contacts. Resources, Tools & Support. Our itinerary.

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Preparing for departure

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  1. Preparing for departure Confirmed Dates & Itinerary Flights & Arrival Day Our Tour Director What to Bring Accommodations & Meals Spending Money Global Travel Protection Plan Travel Documents & Contacts Resources, Tools & Support

  2. Our itinerary • Costa Rica’s Natural Wonders • Monday, June 18th, 2018 • Sunday, June 24th, 2018

  3. Pack light: We will be responsible for loading our own luggage on and off the bus and into hotels. $25 for checked luggage Carry on requirements 45 linear inches (22 x 14 x 9 in) 1 carry on + 1 personal bag Packing Carry any valuables or medications in your EF backpack or carry-on. Pack a change of clothes in your carry-on in case your luggage is lost. (if checking luggage)

  4. Fluids 3.5 ounces. You can have more than one bottle of each substance. Example, 2 bottles of sunscreen (must fit in one quart-sized bag) 2 pairs of walking shoes, in case one pair gets wet Water-resistant shoes are preferred Travel sized umbrella (optional) Light rain coat Packing Swimsuit for snorkeling (scuba diving is not an option) Weather: Mid 80s for highs, Low 70s for lows Light layers

  5. Meet at Lakeview School Sunday, June 17 Meet at 3:00 pm Arrive back at Lakeview school Monday, June 25 Arrive around 4:30 am Flights

  6. Flights Checking in YOUR TICKET SEAT ASSIGNMENTS We will do this as a group at the delta desk. In Atlanta, give me your passports, I will go check us in. Wait off to the side. Seats will be assigned at check-in. Baggage allowance In-flight meal requests 1 Carry on and 1 personal bag $25 for first 2 checked bags Contact the airlines at least 72 hours prior to departure.

  7. Arrival • We’ll meet our Tour Director once we have cleared customs and baggage claims. His name is Camilo Espinoza • We might have to wait at the airport for the other group – but doesn’t sound like it • We’ll start tour right away and check in to our hotel at the end of the day. • The best way to beat jet lag is to stay awake throughout the arrival day. (still the same time zone)

  8. Tour Director Our dedicated Tour Director,Camilo Espinoza,will be with us throughout tour to handle logistics and provide suggestions for activities. He is trained to handle any emergencies that could arise on tour. He has 24-hour access to local EF offices, as well as EF’s worldwide and North American headquarters.

  9. Breakfast typically includes cereal, bread, juice, coffee and tea. Lunch is included Dinners will be a mix of local cuisine and familiar dishes served as a preset meal for our group, rather than chosen from a menu. Rice, Beans, & Chicken – get ready for it! Meals Food portions are smaller than they are in the U.S. Water is included with all meals (and purified where it is deemed necessary); additional beverages will be paid for by the traveler Please let me know of any allergies. I can pass that along to Camilo.

  10. Hotels • Generally, hotel rooms are smaller than in the U.S. • Most hotels will not have air conditioning or elevators. • Wi-Fi will not always be available, and when it is there may be a fee. • In Atlanta, we will be staying at the holiday Inn Express

  11. Rooming • Students are roomed 3-4 per room in a combination of twin and shared double beds. • Please let me know with whom would like to room. • Students may be roomed with the other group traveling with us (but it doesn’t sound like that is likely to happen)

  12. Global Travel Protection Plan For just $165 your plan covers: Global Travel Protection has been included in your tour price. If you have any questions, call EF Customer Service at 800-665-5364. • Illness and accident • Baggage and property • Tour cancellation and interruption • Flight delay • 24-hour access to an English-speaking representative

  13. ATMs are the best way to get money. No need to exchange money. If bringing cash, make sure you have crisp bills Don’t bring traveler’s checks Notify your bank or credit card company that you’ll be abroad and in Atlanta An estimate of around $25 - $30 a day for spending money. Of course this depends entirely on how many snacks you buy and any souvenirs you wish to purchase. Spending money

  14. Passports & visas All travelers are responsible for securing their own exit and entry requirements and any additional documentation • Valid passports are required for all travelers. • Name and gender listed on your EF account must exactly match passport information. • Passports must be valid for 6 months after tour. • Carry a copy of your passport with you and also leave a copy at home. The copy should be a color copy • I recommend taking a picture of your passport and sharing that with me • Carry your passport in your carry on luggage.

  15. Emergency Contacts • EF will use the emergency contact list if they need to communicate any information while we’re on tour. • Emergency contacts cannot be traveling with this group and must be available for the duration of the tour. • Confirm your emergency contacts • Make sure your information is correct and up to date. All changes can be made on your personalized website. • I will have my cell phone available • 507-828-8128

  16. Communication during trip CELL PHONE Tripcast.co Facebook / Twitter/Instagram Check with your wireless provider about international calling. Verizon’s fee is $10 per 24 hour period. It only activates when you use data. Once activated, you will use your data plan. Wifi could be limited at places This is pretty cool. The students will be able to post to this site as well. How to join: https://tripcast.co/i/UHTUQPR5 There is a link to this on my school page under the Costa Rica tab. I will post to these pages daily, with limited stuff

  17. Your resources Tour handbook Personalized website Log in to watch destination videos, review your itinerary and find hotel and flight information as it becomes available. You should have received this 30 days after enrollment. Safety handbook Look for it in the mail about 50 days prior to departure.

  18. Tools to travel with Ef backpack EMERGENCY CALLING CARD Great to use as a carry-on bag or for use during the day. (You do not need to use this) Your go-to for information about how to reach the local equivalent of 911 while abroad. EMERGENCY WRISTBAND For all travelers to wear on tour; includes EF’s emergency phone number. (Only dial this number in the event of an emergency.) I’ll hand these out in Costa Rica

  19. A world of support EF Emergency Service Team numbers From the U.S.: 800-637-8222 While abroad: 001-617-619-2913

  20. “ The purpose of life is to live it, to taste experience to the utmost, to reach out eagerly and without fear for newer and richer experience. ELEANOR ROOSEVELT

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