1 / 42

Department Representative Payroll Meeting

Department Representative Payroll Meeting. Paul Angulo, CPA, MA County Auditor-Controller. Welcome. Frankie Ezzat, MPA Assistant Auditor-Controller. Welcome. Jennifer Fuller, CPP Chief Accountant. Personnel & Other Updates. New Staff. New format for Meetings.

rene
Download Presentation

Department Representative Payroll Meeting

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript


  1. Department RepresentativePayroll Meeting Paul Angulo, CPA, MACounty Auditor-Controller

  2. Welcome Frankie Ezzat, MPA Assistant Auditor-Controller

  3. Welcome Jennifer Fuller, CPPChief Accountant

  4. Personnel & Other Updates • New Staff. • New format for Meetings. • Two full meetings per year. • Two Summer Sessions (AKA round tables) per year. • Survey Monkey.

  5. Payroll Announcements Mark Delsigne, FPC Supervising Accounting Tech

  6. Payroll Announcements • No prior pay period adjustments involving Industrial Injury. • Military Leave reminder. • ACO will return to 9/80 work schedule on CO16-2013. • No voluntary garnishments. • Updating Mailing address vs. Home address. • Please ensure that both are updated when a change of address is submitted • Please submit request to ACO_Payroll e-mail

  7. Accounting Reports Pam Torres Principal Accountant

  8. Accounting Reports • RVPAY640 Actual Costing Interface file • RVPAY752 Employee Earnings Employer PD (Paid Deduction) • RVPAY018 by Department

  9. Year End Updates May Galera Senior Accountant

  10. Tax Updates • W-2 availability, including eW-2 • Tax changes for 2013 • Gross to Box 1 (and Box 3)

  11. ePayServices • Employee Self-Services(ESS) provides access to • Direct Deposit • W-4 Entry • Pay Advice/Stub • W2 = 2007-2012

  12. ePayServices

  13. ePayServices

  14. ePayServices

  15. ePayServices

  16. What about mailed W-2s? • Legal size forms • Single side printing • Pressure sealed • Printed the week of January 28th • Mailed on January 28th

  17. What is new in 2013? • OASDI • Soc Sec 6.2% for Employees (max $113,700) • Soc Sec 6.2% for Employers (max $113,700) • Medicare 1.45% & additional • W/H rates for California were slightly lower • W/H rates for Feds were slightly lower • Mileage rate remains at $.565 (eff 1/1/13)

  18. How do we get Box 1?

  19. Additional Information • Duplicate W-2s • Current Employees, through ESS • Termed/Retired, Call ACO • State exempt W-4s processed only by ACO • Cannot go exempt on State unless exempt from Federal • Address/E-mail Update • W-2 Box 12DD

  20. 2012 Statistics • SSA W-2 file will be sent this week • Federal Reportable wages total = $1.08 Billion • County of Riverside = $1.06 Billion • Total Taxes withheld = $245 Million • Number of W-2s prepared = 22,164 • County of Riverside = 21,837 • Reported under 8 EINs

  21. Paycheck Stub FAQ Tracey Corso, CPP Accounting Supervisor

  22. Your Paycheck Stub • Earnings • Other • Overtime changes

  23. Your Paycheck Stub • Earnings (Other)

  24. Your Paycheck Stub • Earnings (adding overtime rate)

  25. Your Paycheck Stub • Earnings (adding overtime rate FLSA)

  26. Your Paycheck Stub • Taxes • Additional Medicare handling

  27. Your Paycheck Stub • Taxes • CO26 to W-2 Boxes Not the same

  28. Your Paycheck Stub • Taxes • CO26 to W-2 Boxes

  29. Your Paycheck Stub • Deductions • Before Tax Deductions (with Tier 1)

  30. Your Paycheck Stub • Deductions • Before Tax Deductions (with Tier 2)

  31. Your Paycheck Stub • Deductions • Before Tax Deductions (with Tier 3)

  32. Your Paycheck Stub • Deductions • Before Tax Deductions (W-2 12DD)

  33. Your Paycheck Stub • Deductions • After Tax Deductions (with garnishments)

  34. Your Paycheck Stub • Deductions • After Tax Deductions (with child support)

  35. Your Paycheck Stub • Employer Paid

  36. my|CalPERS Update Cindy Laurenson, CPP Supervising Accountant

  37. my|CalPERS • www.calpers.ca.gov • Members have access • Will provide real-time data • Annual Member Statements are available online. They will no longer be mailed unless you “opt in”

  38. my|CalPERS • Transmit four agency files on Monday of pay week • Reporting Retirees’ earnings and hours • 95% posted by Thursday of pay week • 150 – 300 errors per pay period • Errors mostly due to PPA dates, LDW errors, adjustments, duplicate ApptIDs • Entering separation dates timely eliminates LDW errors • TAP retro separations - use beginning date of the next pay period to separate employees to prevent errors

  39. my|CalPERS • CalPERS Formula and Contribution Rate changes in FY 2013 • Tier2 effective 08/23/12 reduced Misc retirement benefits from 3% @ 60 to 2% @ 60 and employee paid member contributions from 8% to 7% • Tier2 reduced Safety benefits from 3% @ 50 to 2% @ 50 • PEPRA’s (T3) reduced Misc benefits from 2% @ 60 to 2% @ 62 and also reduced member contributions from T2 7% to T3 @ 6.5% • PEPRA’s (T3) Safety’s benefits were changed from 2% @ 50 to 2.7% @ 57, their member contributions increased to 10.75%, EE pd @ 9%, ER paid @ 1.75%

  40. my|CalPERS • CalPERS Formula and Contribution Rate changes in FY 2013 • DA’s contract is unique which required additional programming changes • CalPERS gave County and Flood a rate reduction for Employer Contribution rates effective PP06 – PP14 to help offset RBP Replacement Benefit Plan invoices for some retired employees • Each fiscal year our employer contribution rates change effective with the payroll period that includes July 1. FY13/14 rates will change on PP15-2013

  41. PEPRA • PEPRA Public Employees’ Pension Reform Act of 2013 • Effective 1/01/2013 • Misc 2% @ 62, 6.5% EE paid member contributions, pensionable earnings capped @ 113,700 this year – tied to Social Security Base, then will follow CPI Consumer Price Index • Safety 2.7% @ 57, 10.75% member contributions, 9% EE paid and 1.75% ER paid, capped @ 136,440 this year • UNA not available to Tier3 employees • UNFT3 new TRC non-reportable code for Tier3 employees receiving actual pay for Uniforms (Earnings code UN3) • Prohibits purchase of air time

  42. Questions??

More Related