Lifecycle Metadata for Digital Objects

1. Lifecycle Metadata for Digital Objects Danielle Cunniff Plumer School of Information The University of Texas at Austin Summer 2014

2. ArchivesSpace Lab 2014-07-02

3. You should have an account in the class ArchivesSpace instance: • http://ram.ischool.utexas.edu:8080/ • Username: your EID • Password: ch@ng3M3! (initial) • There are three predefined repositories: • IMLS C2C (IMLS Connecting to Collections Initiative) • AFP (Austin Fanzine Project) • Sandbox • Start in the Sandbox Using ArchivesSpace

4. Sandbox Repository Selected

5. Create a new Accession

6. New Accession Panel Note that some information is required (Identified, Accession Date), while other information is optional.

7. Tooltips Most elements have tooltips, text that shows up when you hover over the element. Note that references to DACS are to the first edition.

8. Accession: • http://www2.archivists.org/glossary/terms/a/accession • Resource: • http://www2.archivists.org/glossary/terms/r/resource • http://www2.archivists.org/glossary/terms/o/object • We’ll create a new set of resources by importing a finding aid • Finding aid:https://dl.dropboxusercontent.com/u/18331583/ferris.xml Accessions vs. Resources

9. Create a new accession, using DACS to format the entries. • You can do anything – for ideas, look at https://pacer.ischool.utexas.edu/community-list • Note: try for smaller communities (10 or fewer items) • All identifiers will use the organization code TxU-LS (MARC Organization for UT library school) • Use the date of accession into Dspace, if known; otherwise, use today’s date • Ignore Agents, Subjects, Classifications (for now) Your first accession

10. Spawn a new resource from the accession • Add a title for any finding aid to be created • You will want to represent a hierarchy of objects • Add at least one digital object • Note technical metadata than can be included Adding a resource

11. For any one accession, create a tutorial that shows how to complete a given step in ArchivesSpace. • For example: • Creating an accession (include AS required elements plus required elements from DACS v.2, updating tooltip references to DACS as needed) • Creating a resource (either from an existing finding aid or from scratch) • Add a digital object (include steps of creating checksum, extent information, etc.) • Create an agent • Create a location • Using classification Tutorial Assignment

12. Create an accession for a collection of digital objects • Options: • any one state in the IMLS Connecting to Collections repository at UIUC • Connecting to Collections recordings (DVDs) • Austin Fanzine Project (talk to Jennifer Hecker about options) • Associate the accession with a resource (either by spawning or creating after the fact) • Add digital objects for the various items – at least 5 • Create any needed agents or other authority records (subjects, locations, etc.) • When complete, export EAD Finding Aid Assignment

13. iSchoolArchivesSpacehttp://ram.ischool.utexas.edu:8080 • Connecting to Collections at UIUChttps://www.ideals.illinois.edu/handle/2142/34610 • Austin Fanzine Projecthttps://dl.dropboxusercontent.com/u/18331583/afp_sample_data.zip • DACS version 2http://www2.archivists.org/standards/DACS • ArchivesSpace • http://www.archivesspace.org/ • GitHub: https://github.com/archivesspace/archivesspace • Example files for import testing: https://github.com/archivesspace/archivesspace/tree/master/backend/app/exporters/examples Useful URLs

14. ArchivesSpace help isn’t available (requires membership) • Our public interface is http://ram.ischool.utexas.edu:8081 • ArchivesSpace Sandbox is available • http://sandbox.archivesspace.org/ • Use username “admin” password “admin” Notes