St. Cloud State University Pandemic Plan Update August 28, 2006

1. St. Cloud State UniversityPandemic Plan UpdateAugust 28, 2006 A MEMBER OF THE MINNESOTA STATE COLLEGES AND UNIVERSITIES SYSTEM

2. St. Cloud State University Minnesota State Colleges and Universities, Office of the Chancellor - Pandemic Planning Timeline: • February 27, 2006 – Charged • March 16, 2006 – First Committee Meeting • June 16, 2006 – Draft I Due • July 13, 2006 – Draft I Plan Presented at Regional Meeting • September 15, 2006 – Draft II Due

3. St. Cloud State UniversityCoordinating Committee • Coordinating Committee Co-Chairs • Michael Spitzer • Steve Ludwig • Subcommittee Co-Chairs • Academic Administration: Mitchell Rubinstein, Michael Spitzer • Communications: Loren Boone, Jill Rudnitski • Facilities: Miles Heckendorn III, James Williams • Health Care: Corita Beckermann, Wanda Overland • Operations: Larry Chambers, Larry Christenson

4. What is Influenza (“Flu”)? • Respiratory infection • Spread through coughing and sneezing • Symptoms include rapid onset of fever, chills, body aches, sore throat, non-productive cough, runny nose, headache • Most people have some immunity • Flu vaccine available • Cover cough, wash hands

5. Annual Impact of Influenza in the U.S. • 114,000 excess hospitalizations/yr • 43% 65+ yrs • 20,000 deaths/yr • >90% 65+ yrs

6. What is Avian Influenza (“Bird Flu”)? • An influenza virus (H5N1) found in form of avian flu strain • Believed to be spread by co-mingling wild and domestic birds • Symptoms range from typical influenza-like symptoms to pneumonia and other life-threatening complications • No immunity • No vaccine

7. Avian Flu Transmission • Predominantly via contact with feces from infected birds • Handling infected poultry • Disposing of dead infected poultry • No sustained human to human transmission to date

8. Avian Influenza - H5N1Why do we care? • 238 documented cases, 139 deaths as of August 14, 2006 (58%) • Mutating little by little • Has potential to mutate into a human strain

9. What is Pandemic Influenza? • A new influenza virus emerges not previously known to infect humans • Easily transmissible from person to person • Highly infectious – spreads worldwide quickly • Virus causes serious illness • Population has little to no immunity • The virus will infect all age groups • No adequate supply of vaccine available • Supply of anti-viral limited

10. Recent Pandemics • 1918/1919 Spanish Influenza • 40/50 million deaths worldwide • 1957 Asian Flu • 2 million deaths worldwide • 1968 Hong Kong Flu • 1 million deaths worldwide

11. Projected Impact of Pandemic Influenza in Minnesota • 1,544,000 ill • 772,000 outpatient medical care • 15,000 - 172,000 hospitalized • 2,250 - 25,700 ICU care • 1,120 - 12,900 mechanical ventilation • 3,600 - 32,900 influenza deaths • Outbreak period - 6-8weeks

12. World Health Organization Influenza Pandemic Phases

13. Could the H5N1 virus cause the next pandemic? • Possibly… So far the virus cannot pass easily from human to human. • But… Eventually, there will be another pandemic, we just can’t be sure it will be caused by this H5N1 virus

14. Academic Administration Pre-Plan • Meet and Confer • Designate web location for every course to extent possible • Assess capacity of LR&TS to provide training • Provide training or refreshers for faculty use of D2L and other technologies • Encourage faculty to plan for a pandemic or other emergency (including person/family preparedness) • Develop college/department contingency plans • Review academic policies with Academic Policy Committee

15. Responses If University Remains Open • Perform work from home as possible • Expand use of web sites and D2L • Monitor daily attendance • Continuously update grades • Maintain grades in accessible place • Suspend student appeals and postpone deadlines • Suspend/postpone faculty evaluations and reviews • Suspend other academic policies and extend deadlines

16. Other Issues and Actions • Students studying abroad • International Students on campus • Campus designated as treatment or quarantine site

17. After the Twelfth Week of a Semester • Semester to have concluded • Students will receive grades • After the Tenth Week but before the End of the • Twelfth Week of a Semester • Semester to have concluded • Students will receive either an S or U • After the Eighth Week but before the End of Tenth • Week of a Semester • Suspend the semester • Reschedule semester for later date • Before the End of the Eighth Week of a Semester • Cancel the semester • No recognition of student academic • performance Contingencies for Closure

18. Other Issues and Actions • Faculty discretion to permit completion of courses • Host organizations provide for students registered in off-campus internships, clinical experiences, etc. • Official withdrawal for students not returning • Suspend: • Student appeals and extend deadlines • Other academic policies and extend deadlines • Faculty evaluations and reviews • Continue work of essential employees

19. Post-PlanIssues that will require additional attention include: • Conduct backlog of students’ grade appeals • Undertake new grade appeals • Compute and process grades • Reschedule uncompleted portion of a semester • Reschedule subsequent semester(s) • Reschedule faculty evaluation and reviews

20. Communications Pre-Plan • “Cover Your Cough” posters are displayed in every restroom on campus accomplished in early May, 2006 • Develop programs for Convocation Week 2006 • Frequently Asked Questions posted on web site • Planning information in campus publications • Department phone tree • List serve access • Announcements on Promo-TV

21. Communications Responses • Ascertain facts • Proactive communication plan • Web site information • Update fact sheet and news release • Manage news media on site • Ascertain facts • Use range of communication vehicles • Web site information • Initiate calling tree • Update fact sheet and news release • Distribution to news media • Special communications, i.e. inoculation • Manage news media • Notify student workforce

22. Facilities Pre-Plan • Obtain germicidal and disinfectant supplies • Maintain operations and contract services • Confirm succession plans for key positions

23. Facilities Responses • Continue operations of Buildings & Grounds and Public Safety • Designate on-campus reception and storage facilities for supplies • Clean up and mitigate contamination • Adjust HVAC systems to isolate or dilute any contaminant • Consider reduction of staff to essential • Support on-campus students • Consider closing individual facilities or segments of campus • Provide protective equipment and supplies to personnel

24. Healthcare Pre-Plan • Train identified groups • Work with local clinics for crisis coverage • Personal and family preparedness training • Determine scope of practice for health and counseling services • Monitor and update campus about status of avian flu spread

25. Healthcare Responses • Follow public health protocols • Maintain staffing • Provide referrals to “worried well” • Extend hours of operation • Department of Residential Life: assist residents • Provide protective equipment and supplies to personnel • Adjust service delivery to reduce face to face contacts

26. Operations Responses • Focus on meeting needs of students • Cancel all student led tours and campus visits • Consolidate student union services • Prioritize business services • No routine purchasing; only “emergency” items • Change purchasing card limits • Assign Information Systems employees to critical technology support • Staff may work off-site • Combine essential services • Possibly combine workforce with other state universities/colleges

27. Operations Responses(cont.) • Cancel public activities on campus • Ensure continuity of paychecks and health insurance • Monitor resident student health • Provide essential services for campus residents • Close non-essential buildings • Continue off-site access to ISRS and online systems • Residential Life evaluate housing options • Dining Services prepare/deliver meals • Cancel public events

28. Questions