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In tr oduc t i o n T o I nbound S ponsore d Progra m s

In tr oduc t i o n T o I nbound S ponsore d Progra m s. G e t t o Kn o w YE S , F L EX , a n d CB YX a fsus a . or g July 2019. A gen d a. O ver vie w of In b ound S p on s o red P r og r a m s te a m , and who doe s what

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In tr oduc t i o n T o I nbound S ponsore d Progra m s

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  1. IntroductionToInbound SponsoredPrograms GettoKnowYES,FLEX,andCBYX afsusa.org July 2019

  2. Agenda • OverviewofInboundSponsoredProgramsteam,andwhodoeswhat • ComparisonofYES,FLEXandCBYXprograms(i.e. finances,partnerorgconsortium,studentrequirements,applications,etc.) • Overviewof SponsoredProgramsClusterOrganization • Placing SponsoredProgramsStudents • SupportingSponsoredProgramsStudents • Timeforyourquestions

  3. Who’sWho inSponsoredPrograms • KeriDooley:ChiefGovernmentRelationsandSponsored ProgramsOfficer • SylviaPertzborn: Director ofSponsored Programs • Outbound(Sending)Sponsored Programs • AllenEvans: OutboundProgramsManager • JonMeyer:CBYXSpecialist • HannahStewart: NSLIYSpecialist • YES AbroadSpecialist:Vacant

  4. Who’sWho inSponsoredPrograms, cont. • Inbound (Hosting)Sponsored Programs • SaraDubois:InboundProgramsManager • Erin AbramsandLilyWiggins: Sr. SponsoredPrograms Specialists • EricaFloryandLibbyGartland:YES SupportSpecialists • BellaCockerelland JadeDiaz: SponsoredPrograms AdmissionsCoordinators • FLEXSpecialist:Vacant • SPGrantAdministrator: Vacant • NancyLevine: SponsoredProgramsProjectManager • CarlyWonder and EmilyTurner:SponsoredPrograms HostingCoordinator

  5. Kennedy-LugarYouthExchangeand Study(YES) Program • Fundedthroughthe DepartmentofState;sponsoredby BureauofEducational &Cultural Affairs(ECA) • Providesscholarshipsfor highschoolstudentsfrom countriesof strategicimportance tospenduptoone academicyearinthe UnitedStates. • AFS hostsapproximately220-230studentseachyear • Countriesinclude:Albania,Bahrain,Bangladesh,BosniaandHerzegovina, Bulgaria,Cameroon,Egypt, Gaza,Ghana,India,Indonesia,Israel(ArabCommunities),Jordan,Kenya, Kosovo,Kuwait,Lebanon,Liberia,Libya,Malaysia, Mali,Morocco,Mozambique,Nigeria,NorthMacedonia,Pakistan,Philippines, SaudiArabia,Senegal, SierraLeone,SouthAfrica,Suriname,Tanzania,Thailand, Tunisia,Turkey,WestBank

  6. FutureLeadersExchange(FLEX) Program • Sponsoredbythe UnitedStatesDepartment of State; establishedin 1992toensure long-lastingpeaceand understandingbetweenthe U.S.andthe countriesofEurasia istoenableyoungpeople tolearnabout the U.S.and Americansfirsthand, andtoteach Americansabouttheir countries. • AFS hostsapproximately50studentseachyear • Countriesinclude:Armenia,Azerbaijan,theCzechRepublic,Estonia, Georgia,Greece,Hungary,Kazakhstan,Kyrgyzstan,Latvia,Lithuania,Moldova, Mongolia,Montenegro, Poland,Romania,Serbia,Slovakia,Tajikistan, • Turkmenistan,andUkraine.

  7. Congress-BundestagYouthExchange(CBYX) • Jointlyfundedandadministeredbythe governmentsoftheUnitedStatesandGermany. CBYXprovidesyear-longacademic, • homestay,andcommunityserviceopportunitiesforAmericanandGermanhigh schoolstudents, vocationalschoolgraduates,andyoungprofessionals. • AFShosts57CBYXstudentseachyear

  8. YESProgramRecruitment • Whatroledoes AFSplay? • AFS-USAisone ofmanyorganizationsthatrecruitsand placesYES students • Where AFSRecruits:Egypt,Ghana,Indonesia,India,Kenya,Malaysia, Philippines,SouthAfrica, Thailand,Turkey • Other recruitmentorganizations:IRIS,AmericanCouncils,iEarn, AMIDEAST • In-countryrecruitmentoutreachis carriedoutin collaborationof therecruitmentorganization(RO)andthe US Embassy

  9. YES StudentApplications • Wheredoourstudentscomefrom? • Therearemultipleroundstothe YES applicationand selectionprocess. • AllapplicantsarerequiredtotakeanEnglishproficiency exam,write aproctoredessay,complete aYES program application,andparticipateingroupandindividualin- personinterviews. • Allfinalistsareselectedonthe basisof merit. • Applicants mustbe betweenthe agesof 15-18bythe start ofprogram (some countries havea cut off of17)

  10. YES andFLEXStudentswith Disabilities • Eachyear,AFShostsahandfulofYESandFLEX studentswitharangeofdisabilities. • Blind,Deaf,limitedmobility • Note:additionalinformationaboutastudent’s abilitiesis availableinthestudent’sapplication. LooksforDisabilityForms.

  11. StudentswithDisabilities,cont. AnIntrotoMobilityInternational USA MobilityInternationalUSA(MIUSA)is theorganizationbasedinEugene,ORholding agrantfromtheDepartment ofStatethathelps tosupportYESstudentswithdisabilitieswhiletheyareonprogram. MIUSA provides resourcesto students,theirhostfamiliesandstaffand volunteers whichhelps us alltobettersupportthestudents. Theyconductaninitialassessmentofeach student,usuallyinpersonbut sometimes overthephone.AssessmentsaresharedwithAFS-USAandprovide greatideas forpossibleresourcesandopportunitiesinthestudentslocalarea. Studentswithdisabilitiesarerequiredtoattend1 workshopconductedbyMIUSAinEugene,OR. ForYESstudentsthereisaFallPreparatoryWorkshop. Please makesureall hostfamiliesandvolunteers hostingstudentswithdisabilitiesintheirareasare awareofthis requirement.

  12. SPPlacement Considerations • Non-traditionalplacements: • Same-sex(permittedtoaskforsomecountries) • Singleparentplacement • Doubleplacement • Teenagehostbrother(applicableforselectYES countries) • Non-traditionalschools:Secular-private,religious private,charter,Montessori,boarding,specialized curriculum(i.e.preformingartsschool)

  13. SP SupportConsiderations Pets:Studentsaretoldthattheyshouldexpecttolive withpets,unlesstheyhaveanallergy. Weaskthatstudentscankeeptheirroompet-freeiftheyprefer. Halalfood:Studentsaretoldtonotexpectaccessto halalfood,andthattheyshouldpreparetobe vegetarianifneeded. Mosque access:Studentsaretoldthatthey shouldpreparetonothaveaccesstoamosque. Makeuse ofhostfamily questionnaire!

  14. So,whatisaCluster? • Aclusterisagroupof threeormoreSponsoredProgramsstudentsin anareateamwhoaresupportedbyadesignatedvolunteer(s),theClusterCoordinator(s).Studentsarelocated within120milesof theClusterCoordinator. • AClusterCoordinatorisavolunteer whooverseestheprogram activities,knownasenrichmentactivities, forSponsored Programs studentswithinanareateam. • Allof our sponsoredprogramsstudentsarecalledupontocompletea seriesofenrichmentactivitiesasarequirementof theprograms.These activities aremeant toprovidestudentswithfirst-handinsightintoAmericanpoliticalandsocialinfrastructure,our culturalheritage andvalues, aswellastheconcept of “civilsociety”.

  15. What are Enrichment Activities and why do they matter? • Whileenrichmentactivitiesshouldbefun,they shouldalsohaveeducationalcontent.Activities shouldengagestudentsindifferentaspectsof Americanculture • For example:Atriptoseea concert orplay mightbeacceptableifitincludesa discussion ofhow theseproductionsare organizedanda discussionof the fundingof the production, whetherfor-profitor not-for-profit.

  16. Enrichment Activities, cont. • Therequirements: • Year-longYES andFLEXstudentsarerequiredtocompleteaminimumof 6enrichmentactivities.Semester YESMalaysians andCBYX participantsarerequiredtocompleteaminimumof 3 activities. • Eachstudentmustcomplete atleast oneactivityfromeachof the followingcategories: • Government(ex. Triptostatecapitalandhave studentsmeetwitharepresentative; hold discussionaboutdifferencesingov. betweenthecountriesfromwhichstudentscome) • CulturalDiversity/NativePeoples(ex. Visitto local church,temple, or mosque and meetwithacommunityleadertohave atalk aboutreligioustraditionsandbeliefs) • CommunityService/Volunteerism(ex.Volunteer atlocal food pantry,havemanager talkwithstudentsaboutthecommunity’sneeds) • Enrichmentactivitiesthatdonothave articulatededucationalcontent cannotbereimbursedthroughtheU.S.Departmentof Statefunding.

  17. Sponsored ProgramsFinances

  18. EnrichmentActivity Funds • $400foreachyear-longYESandFLEXstudent • $200forYESsemesterstudentsfrom Malaysia • $150foreach CBYXstudent Forexample:Aclusterwith2year-longYESstudents,1FLEXstudent,1 CBYXand1semesterYESstudent wouldreceive $1550tocoverthecostofenrichment activitiesfortheyear.

  19. StudentStipends • AllFLEXandYESstudentsreceiveamonthly stipendof$125 • CBYXstudentsdonotreceiveastipend • Themonthlystipendisapersonalallowancethat studentsmayusetocoverexpensesrelatedto socializingwithAmerican friendsandtopay for personalitemssuch as toiletries,movie tickets/excursionswithfriends,phoneuse,gifts, etc. • Thestipendis notintendedfor electronics, schoolorweatherspecificclothing,schoollunchesor tobesenthome.

  20. HostFamily IncidentalAllowance • TheHost FamilyIncidentalsAllowanceisintendedtohelphostfamiliescovertheadditionalcostsassociated withtheirYES student’sparticipationinschool andcommunitylife • $300for year-longYES andFLEX students • $150forsemester YESstudents • Noallowance forCBYX

  21. HostFamilyIncidentals,cont. • Allowableexpensesinclude,butarenotlimitedto: • activityparticipationfees • gymor schoolsportsuniforms/equipment • schoolevent fees • schoolandpersonalsupplies • weatherspecificclothing/shoes • yearbooks • If you(orahostparent)aren’tsureifanexpenseisreimbursablebytheincidentalallowance,pleaseask!Wewantto avoid situationsinwhichwecannot reimbursehost families. • Pleasenote:Thisisintendedtoreimbursethehostfamilyforexpenses madeonthestudent’sbehalf.Thisallowancemaynotbeusedtoreimbursethestudentfor expensesincurred

  22. SponsoredProgramsTravel • Sponsored Programsstudenttravelworksmuch differently than Core studenttravel,due tothe largenumber of organizationsinvolved. • YES and FLEXstudentsarriveinwavesfromlateJuly–end ofAugust. • YES and FLEXstudentsdepartinwavesinMayand June. • CBYXstudentsarriveand departwith Core students. • Typically,exceptions can’tbe madefor SPstudenttraveltobe changed(e.g.noprogramreleases,noflexiblearrivaldate to accommodate schoolstartdate,etc)

  23. TimeforQuestions! Emily:eturner@afsusa.orgCarly:cwonder@afsusa.org

  24. THANKYOU! afsusa.org

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