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Paul Leys – Ghent University

Paul Leys – Ghent University. 11 April 2019 – Amersfoort. Erasmus + key process overview. inter-institutional agreements. learning agreement. transcript of records. application/ nomination. The paperless International Office (1). Develop tools to get rid of paper

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Paul Leys – Ghent University

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  1. Paul Leys – Ghent University 11 April 2019 – Amersfoort

  2. Erasmus+ key process overview inter-institutional agreements learning agreement transcript of records application/ nomination

  3. The paperless International Office (1) • Develop tools to get rid of paper • Less administrative workload = more time to focus on quality and support

  4. The paperless International Office (2) • Processes that we can manage ourselves: • Fact sheet data about the partner • Inter-institutional agreement • Exchange application • Learning agreement (student & outgoing exchange coordinator) • Grant agreement

  5. The paperless International Office – limits (1) • Processes that we can manage ourselves: • Fact sheet data about the partner • Manual updates • Inter-institutional agreement • Signature from partner  PDF/paper • Exchange application • Nominations = email or nomination system • Learning agreement (student & sending coordinator) • Signature from receiving coordinator  PDF/paper

  6. The paperless International Office – limits (2) • Processes that we can’t manage ourselves: • Confirmation of stay • Transcript of records

  7. The missing link:

  8. The network in practice

  9. Inter-institutional agreements

  10. Nominations

  11. Learning Agreement

  12. Confirmation of stay

  13. Transcript of records

  14. EWP in the next programme

  15. How to join?

  16. No specific IT-tools Commercial SIS SIS developed for consortium SIS developedin-house

  17. No university left behind

  18. EWP network in practice • EWP “buffet of” APIs • Institutions (address, logo, contact persons) • Organisational units (faculties, departments, divisions) • Courses • Inter-institutional agreements / CNR (change notification receiver) • Outgoing motilities / CNR • Transcripts of records • Modular approach allows future extensions • Mobility tool connection

  19. erasmuswithoutpaper.eu

  20. Partners

  21. Stay informed www.erasmuswithoutpaper.eu @erasmuswp ErasmusWithoutPaper

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