Creating an Online Orientation

1. Creating an Online Orientation • Jamine Hamner

2. What is the cost of Live Orientation – Tangible Costs? • Who leads the Orientation? (Hourly Wage x 4 hours) • Who preps materials for orientation? (Hourly Wage x 2 hours) • Cost of materials • copies, • notebooks or folders, • hourly wage of print shop staff, etc. • Cost of catering • What else?

3. What is the cost of Live Orientation? Example: • Leader: $20 x 4 hours = $80 • Staff: $15 x 2 hours = $30 • Notebooks: $3 each x 5 attendees = $15 • Copies: $.03 x 40 pages x 5 attendees = $6 • Catering: $30 TOTAL: $131 x 12 times a year = $1572

4. What is the cost of Live Orientation – Intangible Cost? How many times has this happened? You have your monthly orientation on the 10th. A new potential volunteer shows up a day or two later and now you tell them they have to wait almost 4 weeks until they can proceed. Did you lose them because of the long lead time?

5. But I Don’t Want to Give Up My Live Orientation! • That’s fine….what about a combination of online orientation and live orientation? • Would your live orientation be more interesting, engaging if you could spend less time on the tedious stuff?

6. What Do I Need to Create an Online Orientation? • A website • A free website from the internet: type in “free websites” into any internet search engine. • A page on your hospital’s internet site • Depending on how your internet site is managed, it may or may not cost money for you to add items to your internet site.

7. What Do I Need to Create an Online Orientation? • Your volunteer orientation handbook in electronic format • Not a great choice - Microsoft Word  • Great choice - PDF format  - WYSIWYG • Microsoft  Office 2010 has the added function of “Save As” a pdf. • Free pdf convertor online

8. What Do I Need to Create an Online Orientation • Orientation forms • We all have agreements, tests, etc. that must be completed by the volunteer as part of his/her orientation. • You can choose to have the volunteer print, complete, and bring these forms (see previous slide) • OR you can choose to allow the volunteer to submit this information online.

9. What Do I Need to Create an Online Orientation? • Optional: Online Hosted Forms • Your hospital website may already have the ability to create and host forms. Ask your IT department. • Hosted forms online can be EXPENSIVE!! • Formbuddy.com • Mycontactform.com • Emailmeform.com • Formsmarts.com • 15 Nice Solutions for Fee Contact Form Services

10. Saintjosephvolunteers.org

11. saintjosephvolunteers.org

12. Saintjosephvolunteers.org

13. Saintjosephvolunteers.org

14. Saintjosephvolunteers.org

15. That’s the technical stuff….now what about the fun stuff? • How can you make your online orientation more interesting than just reading black and white text on a computer screen?

16. www.emaze.com

17. www.slideshare.net Create Your Own Powerpoint presentations and uploaed them to SlideShare, or search and see if there is something already loaded that you can use. Click the Slideshare graphic below:

18. www.powtoon.com

19. www.prezi.com

20. More Resources Slid.es • Slid.es – create and share online presentations • 19 Free Presentation Tools • Google Drive • http://professorjosh.com/2013/07/29/xtranormal-is-saying-goodbye-for-now-a-few-alternatives-to-try/ • YouTube

21. Animation http://professorjosh.com/2013/07/29/xtranormal-is-saying-goodbye-for-now-a-few-alternatives-to-try/

22. Want to See How Others are Doing It? • University of Florida Health • Rochester General Health System • Medical University of South Carolina • Massachusetts General Hospital • Memorial Health System • American Red Cross • New Hanover Regional Medical Center • Maury Regional Medical Center • Marquette General • Chelsea Community Hospital • Mercy Gilbert Medical Center • OSF Saint Francis Medical Center • Baptist Health Lexington

23. My Contact Information Jamine Hamner hamnerja@sjhlex.org 859.313.2968