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CourseLife: An Archival Solution

CourseLife: An Archival Solution. Kelly Roark, Northwestern University Patricia Goldweic, Northwestern University Brian Nielsen, Northwestern University. Blackboard Support Group James Altman (Manager, Faculty Support) Kelly Roark (Faculty Support Specialist)

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CourseLife: An Archival Solution

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  1. CourseLife: An Archival Solution Kelly Roark, Northwestern University Patricia Goldweic, Northwestern University Brian Nielsen, Northwestern University

  2. Blackboard Support Group James Altman (Manager, Faculty Support) Kelly Roark (Faculty Support Specialist) Brian Nielsen (Project Manager, Faculty Initiatives) Development Patricia Goldweic (Sr. Software Developer) Jonathan Smith (Software Architect) Team Members

  3. Why CourseLife? No formal policy for a long time re: archiving courses 8 years accumulation of course sites! Instructors UP IN ARMS about long lists of "old" course sites.

  4. Before the tool... Manual process time consuming Requirements doc created in FSS in conjunction with the policy Production server full of "old" courses

  5. Think far into the future. To provide records, what may you need to restore? Who is the decision-maker for archiving and restoring? How long will courses be kept online? How much time will they have to exempt from archive? Make the policy public. Writing your policy

  6. Northwestern’s Policy If the instructor does nothing, course sites older than two years will automatically be archived. Instructors will have the option to “Archive” courses or “Exempt from Archive". Instructors will have the option to “Restore” archived courses.

  7. Explaining the tool Instructors receive quarterly email reminders/instructions. Brief, thorough instructions on the tool. Mouse-over definitions. Link to expansive instructions and definitions on Support Site.

  8. Dear Instructor,At the end of the quarter, courses which are older than two years old will be automatically archived, in accordance with our CourseLife Policy www.it.northwestern.edu/policies/courselife.html. ... Example Quarterly Reminder

  9. How it works Instructors access “CourseLife” through Course Mgmt System

  10. Link to CMS support Instructions Mouse-Overs Returns course to active state Stored in backup location. Instructor may restore at any time.

  11. No action required for archival!

  12. Time Line April 20th, 2009, tool went to production Courses were “marked for archive” May 4th - courses began to be archived (first batch was a big one - over 20,000!) Courses archived ever since at the end of each quarter.

  13. Empowers faculty to make decisions about their courses Simplicity of rules backed by administration Software supports all of the activities associated with archiving, restoring and exemption of courses. Integrated set of tools (for admins & instructors). CourseLife’s Advantages

  14. Batch ‘Marking’ tool Batch ‘Archiving’ tool Batch ‘Delete’ tool (not used at NU) Batch tasks can also be scheduled in a cron-like fashion through configuration panel Administrator Tools

  15. CourseLife Configuration

  16. CourseLife General Parameters

  17. Configure Valid Data Sources

  18. Configure Automated Jobs

  19. Administrator Tools

  20. Administrator Tools

  21. Administrator Tools

  22. Course Lifecycle

  23. CourseLife Architecture

  24. CourseLife Data Model

  25. Currently requires Oracle database We hope others will contribute other db-specific versions (not much work involved), or work towards a more general version. Set up database (separate tablespace) by running sql script. Install building block as usual. Configure via administration panel. Enable ‘user/system’ instructor tool. How to adopt CourseLife in your institution

  26. The project site is at Oscelot: projects.oscelot.org/gf/project/courselife Limited support available from Northwestern Use project site’s forums for help & discussion May evolve into community effort if volunteers join to help organize How to find CourseLife

  27. Please provide feedback for this session by emailing DevConFeedback@blackboard.com.  The title of this session is: CourseLife: An Archival Solution Author contacts: roark@northwestern.edu, pgoldweic@northwestern.edu

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