The Interface Explained

1. The Interface Explained SkillPort course: Getting Started with Outlook 2010

2. Navigation The Ribbon: Similar to other Microsoft Office products the Outlook email client has the ribbon navigation at the top of the interface. The tabs on the ribbon provide access to specific functions associated with each tab group.

3. Mail Area • By default the mailbox opens in Mail mode. • Below and to the left of the ribbon is the Mailbox navigation pane. ‘Favorites’ provides quick filtering of mail items for inbox items, unread mail, sent mail and deleted items. Below ‘Favorites’ is the title to your personal mailbox and access to your mailbox folders and areas. Mailbox navigation pane

4. Mail Area At the very bottom of the pane is area access within the mailbox including Mail, Calendar, Contacts and Tasks. Clicking on each of these selections changes the ribbon and navigation pane to functions and tools associated with that area. This navigation is consistent throughout the mailbox areas.

5. Mail Area In the Mailbox to the right of the navigation pane is the inbound mail column. Here you will see incoming mail items categorized by your selection of filtering. The selection shown is Today and Older. To the right of the inbound mail column is the mail reading pane. When you select a mail item you will view the item in this pane. Inbound mail column Mail reading pane

6. Mail Area To the far right in the Mailbox is a small monthly calendar pane to review and look up dates. Below it a task pane displays tasks on your calendar. Calendar Pane Task Pane

7. Calendar Area In the calendar area the ribbon provides access to calendar functions like appointments, meetings, different views of the calendar and other calendar functions.

8. Calendar Area The calendar navigation pane provides access to a small monthly calendar to review and look up dates. Below the calendar is My Calendars which provides you access to all of the calendars you have created or that have been shared with you. Outlook allows you to create more than one calendar in your mailbox. Calendar navigation pane

9. Calendar Area The calendar reading pane provides views of your calendar that can be changed by making selections in the Arrange group of the ribbon. Calendar reading pane

10. Contacts Area In the contacts area the ribbon provides access to contact functions like new contact, new contact group, and share contacts. The contact navigation pane provides access to My Contacts. Click on contacts to view all contacts. Contacts navigation pane

11. Contacts Area The Contacts area, similar to the Mailbox area, has a small monthly calendar pane to review and look up dates and a task pane that displays tasks on your calendar. Calendar Pane Task Pane

12. Task Area In the task area the ribbon provides access to create new tasks, to categorize tasks, to prioritize tasks, and more. The Task navigation pane provides access to To-Do lists and Tasks. Click on either to view all items To-Do or to filter tasks. Tasks navigation pane

13. Task Area In the task area to the right of the navigation pane is the task list column categorized by Today and Later. Flags can be set to prioritize tasks in the list. To the right of the task list column is the task reading pane. When you select a task you will view the item in this pane. Task list column Task reading pane

14. Task Area To the far right of the viewing pane is a small monthly calendar pane to review and look up dates and a task pane that displays tasks on your calendar. Calendar Pane Task Pane