Using the OU Motor Pool Kiosk

1. Using the OU Motor Pool Kiosk Kiosk is located inside the front entrance of the Theta M. Dempsey Transportation Operations Center (510 East Chesapeake)

2. OU Motor Pool kiosk Please call OU Motor Pool at 325-1795 with any questions or assistance Report any problems with the program or the kiosk to OU Motor Pool at 325-1795 Staff will be happy to give you a quick one-on-one training using the kiosk – just ask! OU Motor Pool office is open Monday to Friday, 7:30 AM to 4:30 PM

3. Touch the screen to start To begin: the screen is touch sensitive – touch it anywhere to start If you prefer or have problems with the touch screen, please use the keyboard.

4. Select option: What you would like to do? To check out a vehicle, select “Check Out Vehicle” You must have a vehicle already reserved online The system does NOT allow “Grab & Go”

5. Checking out a vehicle Log in with your OU 4 x 4 and password If you have reservations (within 15 minutes of pickup time); these will be listed Vehicle check out can be no earlier than 15 minutes prior to reservation time Press the ‘button’ next to the reservation to check out

6. Checking out a vehicle Press the ‘button’ next to the reservation to check out; the button has your confirmation # (reservation #) listed If you have multiple vehicles to check out; you will need to check out ONE at a time

7. Checking out a vehicle Confirm the reservation information Press the ‘Check Out’ button or ‘Cancel This Reservation’ button

8. Checking out a vehicle The key you need will be listed – note the key # You have 45 seconds to retrieve the key A green light will appear on the key cabinet

9. Checking out a vehicle A green light will appear on the key cabinet To open the door, wait for the “click” and green light Slide the lever up and pull the door open Open the cabinet only after you hear the “click”

10. Checking out a vehicle Open the cabinet door after you hear the “click” A green light will turn on next to the key for the reservation you selected Turn the key ¼ turn to left to release Be sure to close the door when finished or an alarm will sound

11. Please remember… Be sure to close the door when finished or an alarm will sound For additional reservation / keys, you will need to repeat the process for each one Refuel at OU Fleet Service fuel station (south of TMD TOC) prior to returning the vehicle – fuel station open 24 / 7 Each vehicle has a fuel key fob attached to the key ring Report any problems with a vehicle to OU Motor Pool at 325-1795 – after hours call (800) 522-0772, ask for OUPD; tell the dispatcher you are having a problem with a motor pool vehicle and need assistance from Fleet Services

12. Checking in a vehicle To check in a key / vehicle, reverse the process Select “Check In Vehicle” Follow on screen instructions

13. 2 – touch screen to start 3 – select option 1 – come on in 5 – close cabinet 4 – remove / return key

14. After hours entry Swipe OU Sooner One Card – magnetic stripe facing the right (outside edge) Doors will unlock for a few seconds Enter building – access is only allowed at front door Kiosk and key cabinet is located to the left Begin check out / in process