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Planning the Registration Process Via CPM Analysis

Planning the Registration Process Via CPM Analysis. Moueen K. Salameh, Registrar American University of Beirut Beirut, Lebanon. Session Rules of Etiquette. Please turn off your cell phone/pager If you must leave the session early, please do so as discreetly as possible

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Planning the Registration Process Via CPM Analysis

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  1. Planning the Registration Process Via CPM Analysis Moueen K. Salameh, Registrar American University of Beirut Beirut, Lebanon

  2. Session Rules of Etiquette • Please turn off your cell phone/pager • If you must leave the session early, please do so as discreetly as possible • Please avoid side conversation during the session Thank you for your cooperation!

  3. Planning the Registration Process Management of big projects that consist of a large number of activities poses complex problems in planning, scheduling and control especially when the project activities have to be performed in a special technological sequence.

  4. With the help of CPM (Critical Path Method), the project Manager can plan the project ahead of time and foresee possible sources of trouble and delay in completion.

  5. The Registrar’s Office at the American University of Beirut defined the registration process as a project by identifying the registration activities, defining the precedence relationships among them, estimating their time durations, determining the resources and work units in charge, and computing the optimum project time schedule or plan to be implemented. Each process was described as a flow chart showing all the elements involved, and linked to the Registration

  6. PROJECT PLANNING A project is a set of activities that are interrelated by a certain logical precedence relationship.

  7. Elements of the Project Planning process • Define project objectives. (Description of what is to be accomplished) • Identify activities. • Establish precedence relationships. (which activities come first, which follow, and so on) • Make time estimates. • Determine the resources and work units • Determine the project schedule or plan.

  8. A Dur=4 B Dur=3 D Dur=6 F Dur=2 C Dur=5 E Dur=5 Network Diagram

  9. A Dur=4 ES=0 EC=4 B Dur=3 D Dur=6 F Dur=2 C Dur=5 E Dur=5 Forward pass: Computation of Earliest Start (ES) and Earliest Completion (EC) times.

  10. A Dur=4 ES=0 EC=4 B Dur=3 ES=4 EC=7 D Dur=6 F Dur=2 C Dur=5 ES=4 EC=9 E Dur=5 Forward pass: Computation of Earliest Start (ES) and Earliest Completion (EC) times.

  11. A Dur=4 ES=0 EC=4 B Dur=3 ES=4 EC=7 D Dur=6 ES=9 EC=15 F Dur=2 C Dur=5 ES=4 EC=9 E Dur=5 ES=9 EC=14 Forward pass: Computation of Earliest Start (ES) and Earliest Completion (EC) times.

  12. A Dur=4 ES=0 EC=4 B Dur=3 ES=4 EC=7 D Dur=6 ES=9 EC=15 F Dur=2 ES=15 EC=17 C Dur=5 ES=4 EC=9 E Dur=5 ES=9 EC=14 Forward pass: Computation of Earliest Start (ES) and Earliest Completion (EC) times.

  13. A Dur=4 ES=0 EC=4 B Dur=3 ES=4 EC=7 D Dur=6 ES=9 EC=15 F Dur=2 ES=15 EC=17 LS=15 LC=17 C Dur=5 ES=4 EC=9 E Dur=5 ES=9 EC=14 Backward Pass: Computation of Latest Completion (LC) and Latest Start (LS) times.

  14. A Dur=4 ES=0 EC=4 B Dur=3 ES=4 EC=7 D Dur=6 ES=9 EC=15 LS=9 LC=15 F Dur=2 ES=15 EC=17 LS=15 LC=17 C Dur=5 ES=4 EC=9 E Dur=5 ES=9 EC=14 Backward Pass: Computation of LC and LS

  15. A Dur=4 ES=0 EC=4 B Dur=3 ES=4 EC=7 D Dur=6 ES=9 EC=15 LS=9 LC=15 F Dur=2 ES=15 EC=17 LS=15 LC=17 C Dur=5 ES=4 EC=9 E Dur=5 ES=9 EC=14 LS=10 LC=15 Backward Pass: Computation of LC and LS

  16. A Dur=4 ES=0 EC=4 B Dur=3 ES=4 EC=7 LS=6 LC=9 D Dur=6 ES=9 EC=15 LS=9 LC=15 F Dur=2 ES=15 EC=17 LS=15 LC=17 C Dur=5 ES=4 EC=9 LS=4 LC=9 E Dur=5 ES=9 EC=14 LS=10 LC=15 Backward Pass: Computation of LC and LS

  17. A Dur=4 ES=0 EC=4 LS=0 LC=4 B Dur=3 ES=4 EC=7 LS=6 LC=9 D Dur=6 ES=9 EC=15 LS=9 LC=15 F Dur=2 ES=15 EC=17 LS=15 LC=17 C Dur=5 ES=4 EC=9 LS=4 LC=9 E Dur=5 ES=9 EC=14 LS=10 LC=15 Backward Pass: Computation of LC and LS

  18. A Dur=4 ES=0 EC=4 LS=0 LC=4 B Dur=3 ES=4 EC=7 LS=6 LC=9 D Dur=6 ES=9 EC=15 LS=9 LC=15 F Dur=2 ES=15 EC=17 LS=15 LC=17 C Dur=5 ES=4 EC=9 LS=4 LC=9 E Dur=5 ES=9 EC=14 LS=10 LC=15

  19. A Dur=4 ES=0 EC=4 LS=0 LC=4 B Dur=3 ES=4 EC=7 LS=6 LC=9 D Dur=6 ES=9 EC=15 LS=9 LC=15 F Dur=2 ES=15 EC=17 LS=15 LC=17 C Dur=5 ES=4 EC=9 LS=4 LC=9 E Dur=5 ES=9 EC=14 LS=10 LC=15 A B C D E F 4 14 15 17 7 9

  20. REGISTRATION AT AUB AS A PROJECT

  21. Applying the elements of the project planning process: Step 1: Define project objectives Our objective is to plan the registration process. Step 2: Identify activities

  22. Course Catalogue • New Courses Definition • Basic Course Information Changes • Detail Course Information • Special Fees/Charges (Practicum)

  23. Faculty Information • Define Faculty Members • Define Advisors Course Scheduling • Departments Schedule to Deans Offices • Dean's Office Course Scheduling • Assign Instructors to Sections

  24. General Student Maintenance • New Semester Procedure • Update Student General Information • Transfer Students • Advisors Assignment Admissions • Preliminary Registration • Transfer to Registration Term

  25. Tuition Fees & Charges • Budget Approval • Scholarships Approval • Graduate Assistantship Packages • Other Assistantship Packages • Term Tuition Fees • Thesis Rates and Special Courses • Term Charges

  26. Registration • Advisors Assignment-New Students • New Students Advising • New Students Course Registration • Continuing Students Advising • Continuing Student Courses Registration

  27. Student Allowances • Scholarship Disbursement • Graduate Assistantship • Other Assistantship Exemptions • Staff Dependant Students • Special Exemptions

  28. Student Housing • Update Dorms Information • New Applications for Housing • Continuing Students Updates

  29. Student Billing • Assessment of Fees • Installment Plans for Students • Application for Deferral • Approval for Deferred Amount • Setting Up Installment Plan • Student Bill (Statement of Fees) • Mailing of Student Bills

  30. Step 3: PRECEDENCE RELATIONSHIP

  31. Network Diagram 24 23 3 2 1 S 5 4 10 7 8 11 9 12 22 6 16 14 E 13 17 27 15 25 26 18 28 19 35 29 32 20 39 33 34 21 30 40 37 36 31 38

  32. Step 4: WORK UNITS

  33. Step 5: DETERMINE EXPECTED DURATIONS IN DAYS

  34. Step 6: Determine the project schedule or plan.

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