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TWG of ESF Committee 10 April 2008

TWG of ESF Committee 10 April 2008. Action plan to strengthen the Commission’s supervisory role of Structural actions. Franck Sébert Head of unit DG EMPL/I/1 Relations with Control Authorities. ECA 2006 Annual Report.

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TWG of ESF Committee 10 April 2008

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  1. TWG of ESF Committee10 April 2008 Action plan to strengthen the Commission’s supervisory role of Structural actions Franck SébertHead of unit DG EMPL/I/1Relations with Control Authorities

  2. ECA 2006 Annual Report • Control systems in Member States generally ineffective or moderately effective • Commission maintains only moderately effective supervision • Reimbursement of expenditure subject to material error – at least 12%

  3. Commission analysis Measures taken over last 5 years to improve supervision • Increased audit activity • Remedial action plans in MMSS • Suspensions and corrections But ─ no measurable impact on reliability of certified expenditure

  4. Transition between programme periods Strengthened control arrangements for 2007-2013: • Compliance assessment procedure • Approval of audit strategies • Annual audit opinions • More detailed regulatory requirements • Better guidance But ─ impact on reimbursements not significant before 2009

  5. Basis of the Action Plan • Joint REGIO / EMPL actions to strengthen impact of audits in October 2007 • Discharge hearing of 18 December 2007 • Preparation to 2nd discharge hearing of 25 February 2008

  6. Objectives of Action Plan • Political commitment to strengthen Commission supervision of structural actions • Single framework for all current and new actions to achieve improved supervision • Specific outputs / indicators / deadlines • Formal monitoring and reporting

  7. Link to recommendations of ECA (1) 11 recommendations identified Most important: • Complete, transparent, reliable information on financial corrections and recoveries • Improve effectiveness of Commission’s supervisory controls • Ensure sound closure procedures for 2000-2006

  8. Link to recommendations of ECA (2) • Focus on improving first level controls • Encourage use of simplification for 2007-2013 period • Increase impact of audit activity by better use of suspensions and corrections

  9. Action Plan • Communication adopted19 February 2008 • 10 components – 37 actions • Mid-term report 31 October 2008 • Final report 31 January 2009

  10. Strengthening Commission's supervisory roleAction plan time line (number of actions to be implemented) 24 actions 15 17 actions Report on 31/10/2008 Report on 31/01/09 5

  11. Component 1 – Joint audit strategy 2000-2006 • Targeted audits on high risk bodies • Completion of follow-up of 27 current remedial actions plans • Conclude 20 suspension and correction procedures 2000/2006 and 34 correction procedures 1994/1999 • Follow-up individual 2006 DAS cases

  12. Component 2 – IICF Action Plan • Action 9 – co-ordination and sharing of audit results • Action 10 – estimating cost of controls • Action 11n – verifying reliability of national reporting on corrections • Action 14b – guidance on controls • Action 15 – promotion of contracts of confidence • Action 16 – co-ordination of audit standards

  13. Component 3 – Preventive actions for closure 2000-2006 • Completion of audit enquiry on winding-up bodies • Finalise internal procedure for closure • Raise awareness of MMSS on closure guidelines

  14. Component 4 – Preventive actions 2007-2013 • Review of compliance assessment reports and opinions • Review of national audit strategies • Actions on simplification – partial closure/use of flat rates for overheads • Clarification on eligibility issues

  15. Component 5 – Primary controls • Seminar for managing authorities and certifying authorities • Update guidance notes on primary controls and certification function • Provision of self-assessment tool for managing authorities

  16. Component 6 – Reporting on financial corrections by Member States • Follow-up on data reported by deadline • On the spot verifications of a sample of Member States

  17. Component 7 – Reporting by Commission • Improvements in systems for reporting on follow-up of audit recommendations • Improvements in systems for reporting on corrections resulting from Commission audits

  18. Component 8 – Increase impact of Commission audit activity • Launch suspension procedure more quickly when serious deficiencies detected • Speed-up procedures for adopting Commission decisions on suspensions and corrections

  19. Component 9 – Annual activity report • Actions to improve quality of reporting on assessment of MMSS systems • Analysis of summaries and follow-up action in cases of non-compliance Component 10 – Annual summaries

  20. To sum up : Commission action plan is about squeezing the residual risk on programmes by time of closure Improved supervisory and control systems Decreased error rate To close the gap and reduce the risk to a tolerable level! Error rate Increased recovery rate Improved information and strengthened correction mechanisms

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