ACT STATE Testing

1. ACT STATE Testing

2. PreCoding Homeroom Schedule

3. Non-Test Portion Verbal Instructions Script Page 19-21

4. Non-Test Portions • Must be completed BEFORE test day for all students • Schedule Makeup Sessions • Standard testing requirements do not apply • Proctor not required • Students must complete the identifying information and mailing address on the front and back pages of the answer sheet even if barcode is present • Blocks A and B on the front page of answer document • Blocks N, O, P and R on the back page of answer document • Use Taking the ACT Booklet The ACT Administration Manual p. 16-18

5. Take Role

6. Calculators • Reference page 29 in Manual information. • Then show all students how to access Calculator information online. http://mphstesting.weebly.com/act.html

7. Calculators • Current restricted list will be included with materials shipped from ACT (Calculator Notice) and in Taking the ACT • May ONLY be used on the Mathematics section (Test 2) • Use of a calculator is optional • Students bring calculator or school provides to all students • School Decision: Must be distributed as students enter the room, if your school provides calculators • May not be shared between students • Should not be cleared by staff before or during test • May be cleared after the test only if you suspect the calculator was used to store test items The ACT Administration Manual p. 31

8. Non- Test Portion Check in

9. Return Material during Planning Friday 26th to AG 113 • Insure Green Roster is completed properly • Remove students who have accommodations • Remove all Students who were absent • Place all Answer sheets in alphabetical order to include DECA/ Field Trip students • If books are in precode Form A-3 and Build your Bin

10. Test Dates • Standard Time • Initial Test Date - March 3, 2015 • Makeup Test Date - March 17, 2015 • than 8:30 am* in all rooms

11. NC Testing Code of Ethics • Testing Code of Ethics Guidelines are applied • Test Security Sanctions: • Employee Letter • Civil Action • Criminal Prosecution • Suspend or Revoke Professional License • Dismissal

12. NC Testing Code of Ethics • Secure test questions must NOT be used at any time during instruction or in resource materials • Room Supervisors CANNOT provide instruction related to the content being tested on test day • Cannot disclose contents of test or discuss with colleagues or with students • Cannot assist students in any way by indicating answers or rephrasing test questions

13. NC Testing Code of Ethics Test Administrators • Administer tests according to the directions in the Administration Manuals • Report all testing irregularities to the Test Coordinator • Provide a positive test-taking climate • Maintain security of test materials

14. Testing Environment • Testing rooms should be large enough to accommodate all students • Students must be at least 3 feet apart • All students facing the same direction • Bulletin Boards related to potential test questions must be covered • Each room must have two reliable timepieces in the room (Only 1 visible to students) • Testing Do Not Disturb signs The ACT Administration Manual p. 5

15. Test Administrator Responsibilities (Room Supervisor) • Read the Supervisor’s Manual • Serve in one room during entire session • Attend training and briefing session at school • Check ID or personally recognize and admit each student into room • Direct students to specific, assigned seats • Account for test materials before, during and after testing • Time each test accurately • Read verbal instructions verbatim • Monitor students and materials at all times • Complete all required documentation The ACT Administration Manual p. 10-11

16. Proctor Responsibilities • Required in testing rooms with 26 or more students • Read Supervisor’s Manual • Attend training and briefing session at school • Help to admit and direct students to seats • Help distribute test materials • Verify the timing of the test • Monitor students • Report any irregularities to the room supervisor The ACT Administration Manual p. 11

17. Roving Proctor Responsibilities • Read the Supervisor’s Manual • Attend training and briefing session • Assist with check-in and/or directing students to test rooms and seats • Assist the Test Supervisor with materials • Monitor hallways during testing • Does not replace the requirement to have a proctor with 26 or more students The ACT Administration Manual p. 11

18. Test Security • Secure Test Materials • Includes ACT test books and answer documents with student identifying information • Seals may not be broken by anyone other than the student on test day • Staff and students may not disclose any secure test questions or answer choices to anyone • Authorized Access • Restricted to the Test Supervisor and Back-up Test Supervisor • Transfer of Test Materials • Prohibited without prior authorization from ACT The ACT Administration Manual p. 13

19. Locally Approved Accommodations • Accommodations may be provided without ACT review or approval if ALL of the following are met. • Diabetics that may need to eat snacks in the test room, Interpreter Cues • Student receives a college-reportable score • All Students with State Approved Accommodations will be removed for Testing and are already marked on your rosters. The ACT Administration Manual p. 23

20. Form A-1 KEEP in Bin (Admitting Students) • Students must be admitted one-by-one • Room Supervisor and proctor should direct students to their seat (Do not allow students to choose their own seat) • Identification • P- Current Official Photo ID • Issued by a school or city/state/federal government agency • Includes student’s first and last names • L- School Identification Letter with Photo • Completed individually and signed in ink by school official • School stamp or signature must overlap a portion of the photo • Signed by the student again on test day • Includes student’s demographic information • R- Staff Recognition • May be personally recognized by a school faculty member (who may not be a relative) The ACT Administration Manual p. 25-26

21. Take Green Roll (Post on Door by 9:45)

22. Prohibited Items • Calculators prohibited except during the math portion • Textbooks, foreign language or other dictionaries • Scratch paper, reading materials, notes or any unapproved testing aids • Highlighters, correction fluid or tape • Food or beverage (including water) • Cell phones or other electronic devices are prohibited for both students and staff The ACT Administration Manual p. 28

23. Prohibited Behavior • Room Supervisors must monitor test sessions for prohibited behaviors • Prohibited Behaviors must be documented on the Irregularity Report • May cause dismissal and a Voided answer document • Examples • Working in the wrong section • Giving or receiving assistance • Marking ovals after time is called • Removing test materials • Using notes or aids • Cell phone or electronic device The ACT Administration Manual p. 31-32

24. Student Emergencies and Breaks • Break after Test 2 • Must not include lunch • Testing must begin 15 minutes after the stop time of Test 2 • Students that leave the test session during a timed test may not be given the opportunity to make up any lost time • Only one student dismissed at a time • Collect test materials and recheck identification if necessary The ACT Administration Manual p. 32-33

25. Timing of the Test The ACT Administration Manual p. 30

26. Timing the Test • Responsibility of each room supervisor • Proctor may assist with timing • Full time must be allotted for each test even in the event that all students are finished before time is called • Each room must use two timepieces • Wall clock or watch • Stopwatch or interval timer • Timing charts are available within the verbal instructions for each test • Start and Stop times must be recorded in the Administration Manual Verbal Instructions and transferred to the Testing Time Verification Form The ACT Administration Manual p. 30

27. Before Testing Begins • Required Documents • State Testing Roster (A-1) • Test Booklet Count Form (A-3) • Seating Diagram (A-4) • Testing Time Verification Form (A-5) • Irregularity Report (A-6) • Admit students • Distribute Calculators • Testing begins by 9:00 am The ACT Administration Manual p. 40-41

28. The ACT Standard Time Testing Verbal Instructions pg. 40

29. Test Administration • Test books must be passed out to each student individually in sequential, serial number order • During each test, record the start, five minutes remaining, and stop times in verbal instructions • Room Supervisors read from shaded boxes • Test 1 • Complete the Seating Diagram • Complete Item C of the Test Booklet Count Form • Test 2 • Periodically check calculators • Record times on Testing Time Verification Form for Test 1 The ACT Administration Manual p. 40-48

30. Test Administration • During the Break • Do not leave the test room unattended • Use hallway monitors and proctors to monitor students • Test materials are to be closed with the answer documents inside • Check every answer document to ensure that students have entered and bubbled the test booklet number and test form • Verify the test book serial numbers with the seating chart • Record times on Testing Time Verification Form for Test 2 • Resume testing no later than 15 minutes The ACT Administration Manual p. 49

31. Test Administration • Test 3 • Ensure that tests are timed correctly • If student does not return from break, collect their materials • Test 4 • Record times on Testing Time Verification Form for Test 3 • After Test 4 • Collect test books individually and verify that the student has signed • Verify that you have received all test books that were distributed • Complete item D on the Test Booklet Count Form The ACT Administration Manual p. 50-52

32. Test Administration • After test booklets collected and the counts have been verified, students will have a five minute break in their seats • Writing Test • Distribute Writing Test books to each student individually, in sequential serial number order • Record times on Testing Time Verification Form for Test 4 • Complete the Writing Test portion of the Seating Diagram The ACT Administration Manual p. 54-56

33. Test Administration • After the Writing Test • Collect and count the answer documents • Ensure the student has signed • Collect the test books individually • Ensure the student has signed • Complete items E and F on the Test Booklet Count Form • Record times on Testing Time Verification Form for the Writing Test • Return all Testing Materials to the Test Supervisor The ACT Administration Manual p. 56

34. ACT-Approved Accommodations

35. Standard Testing Policies • Follow same procedures as ACT Standard State Testing • NC Testing Code of Ethics • Test Security • Eligible Students • Testing Environment • Room Supervisor Responsibilities • Proctor Responsibilities • Non-Test Portion • Training Staff • Admitting Students • Calculators • Prohibited Behavior • Irregularities

36. Testing Staff • Test Accommodations Coordinator (TAC) • Relatives Testing • May not serve as the TAC or have access to secure test materials if any relative or ward will be testing with accommodations at any school in your state during initial or makeup administration • Room Supervisor • Proctor • Sign Language Interpreter for Spoken Instructions • Sign Language Interpreter for Exact English Signing of Items • Reader • Transcriber

37. State Special Testing • ACT assigns specific test materials with serial numbers to each student approved by ACT to test with accommodations • Students must be tested separately from Standard Time or State-Allowed Accommodations • Only students assigned the same timing code may test in the same room • Group Administrations are allowed* • Proctor required for groups of more than 10 students

38. Requirement to Test One-on-One • Students testing with a Reader • Students approved for Stop-the-Clock Breaks • Students using a Sign Language Interpreter • Students using a Transcriber (Writing Test Only)

39. State Special Testing Student assigned timing code in approved accommodations materials

40. The ACT Supervisor’s Manual – State Special Testing

41. Timing the Test • Each Room Supervisor is responsible for timing each test • Enter the actual Start and Stop time in the boxes in the Verbal Instructions of Supervisor’s Manual • Document the time each student completes each test and calculate the minutes actually used by each student on the Administration Report (A-1.1) • If all students in the room complete a test before time is called, you may begin the next test or dismiss students • Students must all work on the same test at the same time (except Timing Code 6) • May allow students a break between tests

42. State Special Testing • Materials will be shipped separately to the TAC • Bells are not required to be turned off • Mark method of identification on the Roster • Seating Diagram • Block T on the answer document must be completed • Accommodations Reference

43. Multiple Day Testing • Each test must be completed in a single session • Student may not return to a previous section • Testing days do not have to be consecutive • Test must be completed in correct sequence within the testing window • Students who becomes ill • May return and complete remaining tests only • May not return to the test(s) that were previously administered

44. After Testing • Transcription of Responses • Must be accurately transcribed to the answer document in the student’s presence • Schedule make-ups for absent students • Ensure all documentation has been completed by Room Supervisor • Accommodations Roster • Completion of the Administration Report • Seating Diagram • Reader’s/ Interpreter’s/ Writing Test Agreement • Return all Materials to ACT • Keep separate from standard test materials and state allowed materials