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Presentation to the Select Committee on Security and Constitutional Development. Annual Report and Financial Statements – 2008/09 Department of Police 28 October 2009. Introduction. Sections 40 and 65 of the PFMA Year-end closure – 31 March 2009
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Presentation to the Select Committee on Security and Constitutional Development Annual Report and Financial Statements – 2008/09 Department of Police 28 October 2009
Introduction • Sections 40 and 65 of the PFMA • Year-end closure – 31 March 2009 • Subsequent compilation of Annual Report (08/09) on performance of Department (Previous ENE and strategic plan are reported on – backward looking) • Annual Report consists of general information, programme performance, report of audit committee, annual financial statements and human resource management information • Tabled by Minister before 30 September 2009 (Interim time frames / deadlines for critical actions)
Service Delivery Achievements • Focus on financial and organisational performance as reflected in Annual Report for 2008/09 • Performance indicators developed and indicated together with performance targets • Actual performance in achieving output targets (including Programme 1), are the following:
Programme 1: Administration Services Actual performance against target
Programme 1: Administration Services Programme 1: Administration Services
Programme 1: Administration Services 1 Please note that this Priority has been included under this financial programme but is applicable to all financial programmes and subprogrammes
Programme 2: Visible Policing Actual performance against target
Programme 2: Visible Policing 2 - 4 These cannot be measured as a proportion of the total incidents of crime because, for example, the number and quantity of illegal firearms, stolen vehicles, drugs and goods that move both in and out of the country illegally cannot be determined. The numbers of interventions in respect of high and medium-risk operations are subject to various circumstances and cannot be determined.
Programme 3: Detective Services Actual performance against target
Programme 4: Crime Intelligence Actual performance against target 5 Crime Intelligence operations with regard to Social fabric-related contact crimes are usually only conducted in cases where serial murderers, serial rapist and pedophiles are involved. 6 The type of threat will determine the frequency of operations conducted. 7 The type of threat will determine the frequency of intelligence products (reports) generated.
Programme 5: Protection & Security Services Actual performance against target
2008/09 Auditor-General’s Report • Unqualified audit opinion for the 2008/09 financial year • Unqualified audit opinion for the last five years i.e • 2004/05 • 2005/06 • 2006/07 • 2007/08 • 2008/09 • Insignificant remainder of voted funds for each of financial years also
Annual Financial Statements • Financial reporting demonstrates: • Information about the sources and allocation of financial resources • Performance of the SAPS in the use of financial resources, compared to the planned resource utilisation • Whether resources were used in accordance with the legally adopted budget, including financial limits established by appropriate legislative authorities • Itemised spending priorities
Framework guiding Virement • Section 43 of the PFMA provides for: • An Accounting Officer to authorize the shifting funds between programmes (main divisions) within a Vote • May not exceed 8% of the appropriated amount per programme (main division) • Treasury Regulations provide for the augmentation of capital expenditure and to shift savings in compensation expenditure to other expenditure categories
Financial Performance Demonstrated • Full utilisation of voted funds • Small surplus (R20.16) • Performance against budget • Virement for all programmes well within 8% (PFMA threshold) – variances small (fractional) • Itemised spending priorities referred to in the 2008/09 State of the Nation Address, MTBPS, Budget Speech and 2008 ENE • Objectives accomplished e.g personnel appointed and capacity building initiatives implemented • Spending variance of merely 0,6% between budget for compensation and actual expenditure for the Vote
Programme 1: Administration • Generic definition of the Programme: Administration • The Administration Programme encompasses the organization and management of the department through the establishment of an organizational structure, formulation of policies and procedures and the allocation of resources geared towards the achievement of departmental objectives • Sub-programmes: • Minister • Deputy Minister • Management • Corporate Services • Expenditure in respect of financial management, human resource management, legal services, management advisory services, supply chain management, information technology, internal audit, Parliamentary services and personnel of the Ministries • Property Management • Dept’s may not deviate from the prescribed format without Treasury approval
Variances on Programmes • Increased expenditures as a result of discernable emphasis on: • Capital infrastructure (facilities), modernisation of IT environment and training interventions resulted in additional funding being diverted to Programme 1 • Strengthening of capacity of detectives, especially capital equipment for general, organised and commercial crime investigators and the forensic environment (Programme 3) • Variances under Programmes 2 and 5 mainly as a result of lower operational expenditures that realised • Spending variances of all programmes very small
Income Statement (Financial performance for the period) • Revenue – Expenditure = Net surplus/deficit
Income Statement (Financial performance for the period) • Full utilization of voted funds (R41,492 billion) as only R20.16 remained. (Rounded off to zero) • Revenue collected for the National Revenue Fund during the year was R376,456 million • Local and foreign aid assistance received for the year was R7,234 million. (Opening balance from previous year was R16,6 million)
Departmental receipts (Revenue) • The main reasons for the increased collection of revenue for the period under review are the following : • Improved recovery of incidental debt; • Sale of non-capital items at auctions; and • Higher number of firearm applications received • (R52,7 million of the total of R376,4 million))
Spending policy direction – 2008/09 • Minister of Finance – MTBPS: 30 October 2007 • “We will also increase spending on fighting crime” • “Improving the efficacy of police services and the justice system to make further progress in reducing crime” • Minister of Finance – Budget Speech: 20 February 2008 • “Intensifying the fight against crime” • President – State of the Nation Address: 8 February 2008 • “…revamping the criminal justice system to intensify our offensive against crime…”
Spending policy direction – 2008/09 • These indications specifically enabled: • Additional personnel • Capital infrastructure • Capacity at the Forensic Science Laboratories • Modernisation of SAPS networks • Ports of Entry • Reservist system
Overview of capacity building • Main 2008/09 spending priorities accomplished • By 31 March 2003 131,560 • By 31 March 2004 140,560 • By 31 March 2005 148,060 • By 31 March 2006 156,060 • By 31 March 2007 163,060 • By 31 March 2008 173 120 • By 31 March 2009 182 754 Targets achieved
Overview of capacity building • Main 2008/09 spending priorities accomplished
Overview of capacity building • Main 2008/09 spending priorities accomplished
Multi-year summary of capacity building up to 2008/09 Spending priorities Funded Achieved
Multi-year summary of capacity building up to 2008/09 Spending priorities Funded Achieved Continued…
