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Fall Regional Arts Institutes: Networking Hour

Join MSAC Program Directors Emily Sollenberger and Laura Weiss for networking and information on grants, creativity grants, presenting & touring, and independent artist awards. Dana Parsons, Director of Grants and Professional Development, will also be present. Maryland Volunteer Lawyers for the Arts will give a presentation.

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Fall Regional Arts Institutes: Networking Hour

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  1. FALL REGIONAL ARTS INSTITUTES #mdartscouncil, @mdartscouncil

  2. FALL REGIONAL ARTS INSTITUTES Networking “Hour” 3:45-4:30 PM • MSAC Program Directors: Emily Sollenberger and Laura Weiss • Grants for Organizations, Creativity Grants, Presenting & Touring, Independent Artist Awards • Director of Grants and Professional Development, Dana Parsons • Maryland Volunteer Lawyers for the Arts • Presentation 4-4:10 PM in [space]. • Maryland Non-Profits • T-Rowe Price • Mid-Atlantic Arts Foundation

  3. Institute Agenda Welcome and Introductions The Institute is a Dialogue: We have information and we need information. Our hope is that you will see MSAC as a partner in arts service for statewide constituents. Types of Sessions: Feedback (Strategic Planning and Independent Artist), Informational (Partners Presentation), Technical Assistance (GFO) #mdartscouncil, @mdartscouncil

  4. FALL REGIONAL INSTITUTES Strategic Planning - Feedback Feedback Session The purpose of this session is to gather information by listening to your needs, perspectives, and perceptions in order to apply this information to next steps in the Strategic Planning process. #mdartscouncil, @mdartscouncil

  5. Strategic Planning - Feedback • 2018 Regional Arts Institutes collected information to inform the Strategic Plan. • 2019 Regional Arts Institutes will collect feedback on implementation of the Strategic Plan. • Goals and Objectives are posted. • Strategies and Actions are posted. • All strategies and actions are sorted by Program in the space. #mdartscouncil, @mdartscouncil

  6. Strategic Planning - Feedback • Feedback possibilities (30 minutes) • Agreement/disagreement • Questions/clarifications • Additional ideas for implementation • Missing information • MSAC Staff is available for additional discussion in the space. • Whole group sharing of overarching thoughts/observations (15 minutes) #mdartscouncil, @mdartscouncil

  7. Strategic Planning - Feedback • Feedback Program/Category 1 (10 minutes) • Agreement/disagreement • Questions/clarifications • Additional ideas for implementation • Missing information • MSAC Staff is available for additional discussion in the space. • GO! #mdartscouncil, @mdartscouncil

  8. Strategic Planning - Feedback • Feedback Program/Category 2 (10 minutes) • Agreement/disagreement • Questions/clarifications • Additional ideas for implementation • Missing information • MSAC Staff is available for additional discussion in the space. • GO! #mdartscouncil, @mdartscouncil

  9. Strategic Planning - Feedback • Feedback Program/Category 3 (10 minutes) • Agreement/disagreement • Questions/clarifications • Additional ideas for implementation • Missing information • MSAC Staff is available for additional discussion in the space. • GO! #mdartscouncil, @mdartscouncil

  10. Strategic Planning - Feedback • Whole group sharing (15 minutes) • Observations of the process • Commonalities between programs/categories • Partnering the future #mdartscouncil, @mdartscouncil

  11. FALL REGIONAL INSTITUTES GFO Application - Technical Assistance #mdartscouncil, @mdartscouncil

  12. FALL REGIONAL INSTITUTES GFO Application - Technical Assistance Technical Assistance Session The purpose of this session is to have a look at the FY21 Full GFO Application together, address any needs for clarification, and establish needs for support moving forward in the application process. #mdartscouncil, @mdartscouncil

  13. FALL REGIONAL INSTITUTES Smart Simple Smart Simple - our new grant platform: • Register your organization at: https://marylandarts.smartsimple.com • Once registered, all current grant opportunities will be listed • Choose “Grants for Organizations Full Application” • Full (On-Year) and Request for Funding (RFF Off-Year) applications and rubric are available #mdartscouncil, @mdartscouncil

  14. FALL REGIONAL INSTITUTES Full Application vs. Request for Funding FY2021 - “On Year” Artistic Categories submitting FULL GFO Application : • Literary Arts • Music A • Visual Arts/Media A and B • New applicants, those not funded for FY2020, and grantees notified of one-year funding cycle FULL Applications will be due on Friday, November 15 at 5pm #mdartscouncil, @mdartscouncil

  15. FALL REGIONAL INSTITUTES Full Application vs. Request for Funding FY2021 - “Off Year” Artistic Categories will submit a Request for Funding (RFF) Application. RFF Applications will be due on Sunday, December 15 at 5pm #mdartscouncil, @mdartscouncil

  16. GFO Application - Narrative Discussion In the spirit of partnership and communal creativity, the design of the Grants for Organizations FY2021 application is meant to inspire authentic reflection and internal analysis for each applying organization. The Maryland State Arts Council is to be seen and utilized as a collaborative partner in the process. The driving goals of this new vision for the granting processes are: • To yield a greater variety of funded projects. • To eliminate biases that may be found in any part of the granting process (i.e. - applications, panelist procedures, adjudication systems). • To acknowledge positions of privilege while questioning practices, shifting paradigms of status quo arts activities, and taking more risks. • To expand deliberations to include criteria beyond current conventions or Western traditions.

  17. GFO Application - Narrative Discussion • Why is the work of your organization important? • How does your organization design its programs? • How does your organization operate? • How does your organization evaluate what it does?

  18. GFO Application - Narrative Discussion • Questions A1 - A2 and the chart below address why the work of your organization is important. • What are the vision, mission, goals and/or values of the organization? Have the vision, mission, goals, and/or values of the organization evolved over the last two years? If so, how? Excellent to Outstanding response: Clear, specific, and thorough evidence of vision, mission, goals and/or values; a clear explanation of growth/evolution over the past two years clearly aligns with vision, mission, goals/values (4 points) • What is the Geographic Area of Service for your organization (specific community(ies), county(ies), city(ies), statewide)? Your response to this question will be used to guide understanding throughout the application (not scored).

  19. GFO Application - Narrative Discussion • Why is the work of your organization important? The following chart explains how your statements in A.1 and A.2 are demonstrated in your day-to-day activities.The purpose of the chart is to show alignment between the organization’s intentions, processes, and programming. The List of Events/Arts Activities may be categorized by program type (i.e. Mainstage Season) and number of corresponding occurrences, if multiple rows contain the same response. Excellent to outstanding responses: 1) Clearly aligns with vision, mission, goals/values; 2) Distinctly communicates the application of creative process; 3) Specifically demonstrates meaningful public value, and authentic constituent collaboration and 4) Clearly demonstrates plans to reach yet to be known constituents (12 points)

  20. GFO Application - Narrative Discussion • Why is the work of your organization important?

  21. GFO Application - Narrative Discussion B. Questions 1 - 3 below address how your organization designs its programs: • Describe the creative process within your organization’s programming. How are artistic decisions made? Excellent to Outstanding response: The explanation of creative process 1) Clearly illustrates creative roles and responsibilities; and 2) Specifically details a creative decision-making procedure (8 points) • How are the constituents in the Geographic Area of Service involved in the creative process, programmatic development and evaluation of the artistic activities? Excellent to outstanding response includes: Explanation of creative process identifies constituents from Geographic Area of Service as essentially involved in artistic decisions (8 points)

  22. GFO Application - Narrative Discussion B. How does your organization design its programs? • Explain the process for long-term or strategic planning. (If your organization does not have a long-term or strategic plan, how do you design programs and activities for the future?) How does this process align with your vision, mission, goals/values? Excellent to outstanding response includes: Clear and specific explanation of long-term/strategic planning process that directly connects with vision, mission, goals/values (8 points)

  23. GFO Application - Narrative Discussion C. Questions 1-6 below address how your organization operates: • In the attachment section of the application, attach a Graphic/Chart of the organization’s Staffing Structure (board, staff, artists, volunteers, etc). 2. How is your staffing structure (board, staff, artists, volunteers, etc) successful? 3.What staffing (board, staff, artists, volunteers, etc) or financial challenges affect the operation of your organization and how are the challenges routinely identified and addressed? Excellent to Outstanding response includes: Clear and specific explanation of: 1) Staffing structure, 2) Specific indicators of success, 3) Clear mechanisms for identifying and addressing staffing and financial challenges; and 4) A regular commitment to identifying and addressing challenges (12 points)

  24. GFO Application - Narrative Discussion C. How does your organization operate? • How are the finances monitored and approved? • If an income surplus of 20% or more has been identified in your budget submission how is the surplus being allocated? If a deficit of 20% or more has been identified in your budget submission how is the deficit being addressed? Excellent to Outstanding response includes:  1) Detailed procedure for monitoring and approving finances; 2) Complete processes for addressing budget surpluses/deficits with respect to vision, mission, and goals/values (4 points)

  25. GFO Application - Narrative Discussion C. How does your organization operate? • How does your staffing (board, staff, artists, volunteers, etc) reflect the population of your Geographic Area of Service? • Optional Supplemental Material for Question C3: Biography paragraphs and/or relevant listings for key artistic and management personnel, all regularly employed artists, current board members and arts program committee members Excellent to Outstanding response includes Organization staff and board clearly reflecting the constituency of the Geographic Area of Service (8 points)

  26. GFO Application - Narrative Discussion • Questions D1 - D3 below address how your organization evaluates what it does. • What is the sensory or emotional experience hoped to be achieved through the organization’s arts programming? Excellent to Outstanding responses: Programming process directly considers intended sensory and emotional impact (8 points) • How do programmed arts activities assume creative risk by considering non-dominant norms, values, narratives, standards, or aesthetics? Excellent to Outstanding responses: Programming process indicates regular consideration of non-dominant norms, values, narratives, standards, and aesthetics (8 points)

  27. GFO Application - Narrative Discussion • How does your organization evaluate what it does? • Please give a recent example of one of the organization’s greatest successes and explain why it is considered successful. Excellent to Outstanding responses: Evaluation clearly articulates why a specific program or event was determined to be successful (8 points)

  28. Financial Section of Application • Transparency and Ease • Budget Worksheet • All budget information will be entered into Smart Simple • Sample Budget Worksheet #mdartscouncil, @mdartscouncil

  29. GFO Grant Determination Formula • Grant Determination Formula: • Total Allowable Income x Panel Rating x Cap Allocation (FY20: 7.5%) = $ Grant Amount • Example: • $200,000 (Total Allowable Income) x 90% (Panel Rating) x 7.5% (FY20 Cap Allocation) = $13,500 (Grant Amount) #mdartscouncil, @mdartscouncil

  30. Attachments and Other Information • Latest certified, audited financial report, due at time of application submission (even if it reflects the previous fiscal year’s income and expenses) for organizations operating over $600,000 • Financial activity report that coincides with the submission date of the application for organizations operating below $600,000 • Graphic/Chart of the organization’s (program’s) Staffing Structure (Board, Staff, Regularly Employed Artists). • IRS Letter of Determination • Optional Supplemental Material for Question C: Biography paragraphs for key artistic and management personnel, all regularly employed artists, current board members and arts program committee members #mdartscouncil, @mdartscouncil

  31. GFO Application - Narrative Discussion Reminder of Deadlines: • Full Application (“On Year”) - Friday, Nov. 15 at 5pm • RFF Application (“Off Year”) - Sunday, Dec. 15 at 5pm Applications will be available by Sept. 30 through Smart Simple.

  32. GFO Application - Narrative Discussion Connect with your MSAC Staff! Program Directors: Emily Sollenberger - Arts Services, Folk and Traditional Arts, Large Organizations, Multi-Discipline, Visual/Media Arts, Children’s Events Laura Weiss - Music, Theater, Dance, Literary Arts Grants Office: Dana Parsons - Director of Grants & Professional Development Tammy Oppel - Grants Management Associate

  33. UP NEXT! Partner Presentations and Closing: • Maryland State Department of Education • Arts Education in Maryland Schools Alliance • Maryland Citizens for the Arts • Regional Tourism Office How can our partners benefit and collaborate with your work?

  34. FALL REGIONAL INSTITUTES Independent Artists #mdartscouncil, @mdartscouncil

  35. FALL REGIONAL INSTITUTES Independent Artists Session Information and Listening Session The purpose of this session is provide information and answer questions about MSAC opportunities available to independent artists and to gather information by listening to your needs, perspectives, and perceptions in order to provide effective support. #mdartscouncil, @mdartscouncil

  36. FALL REGIONAL INSTITUTES Independent Artists Session Creative Meeting Guidelines • Use electronics only if required by an agenda item for the meeting … be present. • Celebrate being in the space with other creative people. • Like you, everyone in the room has experience and history. • State your idea and trust that it will be heard, to be used now or later, by the other creative people in the room. • Only give examples or refer to history if requested. • Keep your language efficient and focused on the task at hand. • Three then me. • Be a change agent. • Apply “Yes, and!” - "I hear your idea and I'm going to add to it!" #mdartscouncil, @mdartscouncil

  37. FALL REGIONAL INSTITUTES Independent Artists Session MSAC Grants Information #mdartscouncil, @mdartscouncil

  38. FALL REGIONAL INSTITUTES Independent Artist Awards • New name, structure, and process for 2020! • Recognizing achievement by Maryland artists making work independent of an organization or institution. Grants encourage artistic growth and support sustained practice. #mdartscouncil, @mdartscouncil

  39. FALL REGIONAL INSTITUTES Independent Artist Awards • Who may apply • Individuals and Collaborative Groups • 18+ • Maryland Residents • Collaborative Group - 50% or more from Maryland • Who may not apply • Students • FY 2018/2019 $6,000 awardees • $10,000 Regional awardees from the past 5 years #mdartscouncil, @mdartscouncil

  40. FALL REGIONAL INSTITUTES Independent Artist Awards • Categories • 2020 Performing Arts • 2021 Visual/Media • 2022 Literary • New Award Structure • Regional Awards • $2,000 to encourage promising and/or innovative work • $10,000 (Individual and Collaboration) for notable achievement • State Award(s) (from pool of $10,000 Regional Awardees) • $15,000 for outstanding achievement #mdartscouncil, @mdartscouncil

  41. FALL REGIONAL INSTITUTES Independent Artist Awards • How to Apply • New Grant Portal - Smart Simple • Register Early! • Assistance available 8 am - 4 pm, Mon - Fri • Ask Questions Early! • tammy.oppel@maryland.gov for Grants Portal Questions • emily.sollenberger@maryland.gov or • laura.weiss@maryland.gov for Program Questions #mdartscouncil, @mdartscouncil

  42. FALL REGIONAL INSTITUTES Independent Artist Awards • Application • Applicant contact information • Collaborator Information (for collaborative groups) • Creative Process Statement (100 word limit) • Up to 8 work samples with technical information and work sample description • Most file types accepted • 10 minutes total video/audio • 20 pages manuscript/composition #mdartscouncil, @mdartscouncil

  43. FALL REGIONAL INSTITUTES Independent Artist Awards • 2020 Timeline (Performing Arts) • 10/1/19 - Applications Open • 11/15/19 - Application Deadline • 4/15/20 - Notification of Awards • Maryland Arts Summit (Early June) - Awards Ceremony #mdartscouncil, @mdartscouncil

  44. FALL REGIONAL INSTITUTES Creativity Grants • Project funding available for independent artists • $1,000 - $3,500 • Project must have community relevance and be publicly accessible • Short application • Accepted on a rolling basis, reviewed monthly • Apply at least 90 days before start of project activities • Highly competitive - re-submissions accepted, feedback provided #mdartscouncil, @mdartscouncil

  45. FALL REGIONAL INSTITUTES Presenting and Touring • Funding available for organizations who hire from MSAC’s Touring Artist Roster • Consider joining the roster - Opening February 2020 • Grants of up to $5,000 to support artist fees #mdartscouncil, @mdartscouncil

  46. FALL REGIONAL INSTITUTES Arts in Education • Funding available for artists working in K-12 schools • Artist Residencies • Visiting Performers • Artists must be on MSAC rosters • How? • Precious Blake (precious.blake@maryland.gov) #mdartscouncil, @mdartscouncil

  47. FALL REGIONAL INSTITUTES Public Art Across Maryland • Funding available for non-profit organizations incorporated in MD, or local government agencies • Planning Grant: $2,500 • Implementation Grant: up to $10,000 (requiring 1:1 match) • Artist creating the public artwork must be a Maryland resident • Grant application deadlines: • November 12, 2019 • February 12, 2020 • May 12, 2020 #mdartscouncil, @mdartscouncil

  48. FALL REGIONAL INSTITUTES Presenting and Touring Questions? #mdartscouncil, @mdartscouncil

  49. FALL REGIONAL INSTITUTES Independent Artists Session Listening Session #mdartscouncil, @mdartscouncil

  50. FALL REGIONAL INSTITUTES Independent Artist Network As we develop our website and look forward to moving into a new facility, we want to understand how MSAC can best serve independent artists. From previous listening sessions we’ve heard: #mdartscouncil, @mdartscouncil

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