Administrative Review

1. Administrative Review Mary McInnis-Efaw, Assistant Director May 20, 2013

2. Welcome to our NOAA Guests! • CIRA Team Members: • Finance: Lance Noble, Beth Kessler, Heather Rice • Human Resources: Linn Barrett, Holli Knutson • Facilities: Marilyn Watson • Proposals: Loretta Wilson • CSU Sponsored Programs:Dave Doty, Associate Director • Jennifer Strange, Sr. Research Administrator • Internal Auditing: • Allison Horn

3. Today’s Agenda

4. Colorado Headquarters and a National Reach • Approximately 83 employees here on Foothills Campus of Colorado State University- the CIRA “Headquarters” home to most administrative staff and leadership • Boulder, Colorado: approximately 44 employees collocated mostly in the Earth Systems Research Lab (ESRL)/Global Systems Division • Kansas City, Missouri: 8 employees collocated in the NWS Aviation Weather Testbed • College Park, Maryland: approximately 15 employees collocated with NESDIS in their new office • Other locations: about 5 employees in such places as WY, CA, MA, WI

5. Fast Facts and Stats • Established in 1980 • Department in the College of Engineering • Manage 3 complex programs including NOAA, DoI and DoD + individual grants and contracts • 97 total active projects currently; $18M/year • Administrative expenses quite lean in view of total research activity- less than 7%

6. The Human Element

8. Research Volume

9. The NOAA Cooperative Agreement “Complex Project” Designation A $13M/year, multi-PI program involving significant coordination of resources among all non-government partners, the NOAA Cooperative Agreement promotes involvement of students, post-docs, and scientists in NOAA-funded research: • Extensive Data Collection: Satellite Earth Station actively collecting and maintaining over 260 TB of data and data-mining tools for CIRA/NOAA scientists, NOAA colleagues and the atmospheric scientific community at large. • Extensive Travel Arrangements: ~12-15 individual trips of varying complexity in an average month. • Preparation of Large Reports: The annual compilation of year’s activities required by NOAA exceeds 400 pages and extensive administrative coordination. • Numerous Sub-Awards: There are 40 amendments per year on average, involving multiple PIs • Geographically Inaccessible to Normal Department Activities: 50 employees in Boulder, 15 more in MD, 8 in MO and others scattered nationally

10. Organizational Structure The Board of Governors of the Colorado State University System Executive Board Chair: Bill Farland (CSU VP for Research) Jodie Hanzlik(Dean, CSU Graduate School) Steven Abt(Interim Dean, CSU College of Engineering) Jeff Collett (Dept. Head, CSU Atmos. Sci.) Sandy MacDonald (Director, NOAA/ESRL) Al Powell (Director, NOAA/NESDIS/STAR) Christian Kummerow (Director, CIRA; ex officio) CSU President: CSU President --- Tony Frank Provost Interim Dean College of Engineering Steven Abt Other CSU Colleges. Other CSU Depts. Other Engineering Depts. Atmospheric Science Dept. CIRA Director Christian Kummerow Council Of CIRA Fellows External Gov. Agencies Associate Director Cliff Matsumoto Assistant Director and Manager Mary McInnis-Efaw Deputy Director Steven Miller Central Services College Park, MD Activities Fort Collins Activities Boulder Activities Kansas City Activities

11. Comprehensive Administrative Function: aka Central Services • Human Resources hiring, personnel reviews, salaries, promotions, visas • Research Infrastructure Teamcomputing resources, engineering solutions, data storage, Earthstation • Finance Teampost award, overall accounting, purchasing, audits • Proposal Team pre award, reporting • Facilities • Building repair and maintenance, keys, furniture, equipment inventory, space assignments, power needs, telecom, HVAC and health/safety issues • Magazine/Website • manage production of biannual magazine, advise webmaster, graphic artist • Other General Administion • BizHub • Director’s Office Support • Other administrators (NPS, RAMM, CG/AR)

12. The Ultimate Middle Management! Managing the intersection of University, State, Federal rules CI Administrators = Diplomats, Enforcers, and Railroad Engineers! We serve • CIRA Leadership and their goals • Principal Investigators and their science • University Administration- VPR, OSP, B&FS, Internal Audit, Property Management • Federal Administrators • Federal Managers, Collaborators • Each other as a team

13. A few Guiding Principles • Continue to uphold a successful endeavor which began in 1980 • Keep top of mind that what we do serves a greater good – more than ‘pushing paper’ • Prudent managers of federal funds and adhere to high ethical standards • Facilitate where we can, hold the line where we can’t • Remember it’s about people • Never rest on our laurels

14. Award winning team and institution • Average tenure of our admin. staff is 16 years • Several award winners among us… • CIRA Research Support Awards- Linn Barrett, Laura Leinen, Michael Hiatt • CSU Distinguished Administrative Professional Award- Michael Hiatt • Special Director’s Recognition- Marilyn Watson, Joanne DiVico, Linn Barrett, Laura Leinen, Helene Bennett • CIRA jointly holds a “Program of Research and Scholarly Excellence” designation with the Department of Atmospheric Science

15. Innovations and new ideas from our Team • HelpDesk System • BizHub • DocUSign • Online Policy and Procedures Manual • Central Calendar • Quarterly breakfasts

19. Before the Questions and Answers, what are your questions that we can answer??