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Documentation and Help

GAP Toolkit 5 Training in basic drug abuse data management and analysis. Documentation and Help. Training session 13. Objectives. To establish the importance to professional research of thorough documentation To describe the SPSS facilities for documentation

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Documentation and Help

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  1. GAP Toolkit 5Training in basic drug abuse data management and analysis Documentation and Help Training session 13

  2. Objectives • To establish the importance to professional research of thorough documentation • To describe the SPSS facilities for documentation • To describe the range of Help facilities available in SPSS

  3. Documentation • Data diary • SPSS syntax • SPSS Journal • Code book

  4. SPSS Journal • Maintains a record of the syntax of all commands entered during a session • Edit/Options/General

  5. The code book • Question-wording (the questionnaire) • Location of the variables in the file (not important if only using SPSS, but important if exporting data) • Variable names • Value labels • Missing values

  6. Utilities • Utilities/Variables: provides a list of the variables and their definitions; this option is used when working in SPSS • Utilities/File Info prints the variable definitions to the Output Viewer

  7. Utilities/Variables

  8. Utilities/File Info

  9. SPSS Help

  10. Help/Topics Help/Tutorial Help/SPSS Homepage Help/Syntax Guide Help/Statistics Coach Right click in dialogue boxes for guidance on using particular features Right click on output in the Viewer Window for the Results Coach Help facilities

  11. Help/Topics • Help/Topics offers three options: • Contents • Index • Find • Contents provides access to general categories • Index offers a full keyword listing and search facility of all topics covered • Find provides a more detailed search of the Help database

  12. Help/SPSS tutorial • Help/Tutorial generates the SPSS tutorial • The tutorial covers the basic facilities in SPSS, providing step-by-step tuition • References to relevant SPSS tutorials are located in the notes for the Summary page of the course sessions

  13. Navigation keys

  14. Help/SPSS home page • If your computer is linked to the Internet, this option will open up the SPSS home page in your Internet browser (Internet Explorer, Netscape, and so forth) • The home page has some useful downloads and Help facilities and provides information about the SPSS company

  15. Help/Syntax Guide • The Syntax Guide is a large Adobe Acrobat file (.pdf) • Adobe Acrobat must be loaded on your machine to use the Guide • The index appears on the left-hand side, the contents on the right • It is useful if you start using syntax rather than menu commands

  16. Help/Statistics Coach • The Statistics Coach is intended to provide help in selecting appropriate statistical techniques • The user is asked a series of questions relating to the task they wish to perform and the nature of the data • On the basis of the answers, a suitable statistical procedure is selected and help given on its use

  17. The question The options Additional examples Navigation keys

  18. The question The options

  19. Context-sensitive Help • Dialogue Box Help • The Results Coach

  20. Data diary Syntax Spss.jnl Code book Utilities/Variables Utilities/File Info Help/Topics Help/Tutorial Help/SPSS home page Help/Syntax Guide Help/Statistics Coach Dialogue box Help Results Coach Summary

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