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Preparation of Six-Year ED Sector Programme Cycle and its 1st biennium

Advantages Real alignment of biennial C/5 (within 6-year ED Programme Cycle) with Mid-Term Strategy Programme and planning based on country needs and priorities (UNESS) Active involvement of Field Offices and Institutes in planning process

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Preparation of Six-Year ED Sector Programme Cycle and its 1st biennium

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  1. Advantages Real alignment of biennial C/5 (within 6-year ED Programme Cycle) with Mid-Term Strategy Programme and planning based on country needs and priorities (UNESS) Active involvement of Field Offices and Institutes in planning process - Future planning informed by lessons learnt and findings through continuous monitoring and evaluation Accumulated biennial results for longer-term impact capitalized on - Planning brought closer to implementation – pushing back steps 4 &5 to later part of planning cycle - Simplication of processes/steps to focus more on programme substance and less on planning Assumptions Longer-term vision, mission and strategic objectives for ED Sector clarified and accepted Sufficient resources and trained personnel available for timely and credible UNESS Sufficient time and capacity of Field Office and Institutes staff Monitoring and evaluation system fully integrated into programme implementation Expected results identified in first biennium will remain relevant with minor adjustments throughout 6-year programme cycle Budget flexibility at sub-programme level with less detail permitted in first draft C/5 for Spring EX session Proposed steps in DAC Table Programme Management Cycle can be merged and simplified Preparation of Six-Year ED Sector Programme Cycle and its 1st biennium

  2. Preparation of Six-Year ED Sector Programme Cycle and its 1st biennium Two years before C/4 cycle EXB Spring Session EXB Fall Session EXB Spring Session EXB Fall Session General Conference Deadline draft C/4 and C/5 Deadline Preliminary Proposals MS Consultation process Jan Feb March April May June July Aug. Sep Oct Nov Dec Jan Feb March April May June July Aug. Sep Oct Nov Dec Step 1: ED Sector Strategic Framework Step 6: Finalization of workplans for the first biennium Step 4: Regional Consul- tations (budget) Step 5: Education Programme Review by MLA Step 2: Identifying national priorities, needs and strategies (UNESS UNESCO Country Programme Doc) Step 3: Elaborating the structure of MP I Preparation of Two-Year ED Sector Programme Cycle (2nd & 3rd biennia) Two years before C/5 cycle Deadline Preliminary C/5 Proposals Deadline draft C/5 Jan Feb March April May June July Aug. Sep Oct Nov Dec Jan Feb March April May June July Aug. Sep Oct Nov Dec Step 3: Updating of UNESS Step 5: Education Programme Review by MLA, & follow-up of step 1 Step 1: Mid-term monitoring review by MLA with findings to feed into new planning cycle Step 2: Guidelines for UNESS review Step 6: Elaboration of workplans for the second/ third biennium Step 4: Regional Consul- tations

  3. Preparation of Six-Year ED Sector Programme Cycle and its 1st biennium Two years before C/4 cycle EXB Spring Session EXB Fall Session EXB Spring Session EXB Fall Session General Conference Deadline draft C/4 and C/5 Deadline Preliminary Proposals MS Consultation process Jan Feb March April May June July Aug. Sep Oct Nov Dec Jan Feb March April May June July Aug. Sep Oct Nov Dec Step 1: ED Sector Strategic Framework Step 2: Identifying national priorities, needs and strategies(UNESS UNESCO Country Programme Doc) Step 6: Finalization of workplans for the first biennium Step 4: Regional Consul- tations (budget) Step 3: Elaborating the structure of MP I Step 5: Education Programme Review by MLA • Education Sector Strategic Framework for Major Programme I: • Evolving 6-year strategic framework that includes: • - guiding principles for biennial budget indications (totals by HQ, regions, institutes and percentage reserved for key initiatives) • - outline of main functions and modalities • Elaborated to become mid-term strategy & biennial priorities and budget indications DG’s preliminary proposals for C/4 and C/5 to Executive Board

  4. Preparation of Six-Year ED Sector Programme Cycle and its 1st biennium Two years before C/4 cycle EXB Spring Session EXB Fall Session EXB Spring Session EXB Fall Session General Conference Deadline draft C/4 and C/5 Deadline Preliminary Proposals MS Consultation process Jan Feb March April May June July Aug. Sep Oct Nov Dec Jan Feb March April May June July Aug. Sep Oct Nov Dec Step 1: ED Sector Strategic Framework Step 2: Identifying national priorities, needs and strategies(UNESS UNESCO Country Programme Doc) Step 6: Finalization of workplans for the first biennium Step 4: Regional Consul- tations (budget) Step 5: Education Programme Review by MLA Step 3: Elaborating the structure of MP I • UNESS: • UNESCO’s support strategy at the country level: 6-year perspective with corresponding 2-year action plans including budgetary projections and staffing needs for 1st biennium • Biennial review and update to inform 2nd and 3rd C/5 within 6-year cycle • Respond to Education Sector Strategic Framework and UNESCO’s comparative advantage vis-à-vis other partners at the country level andwithin regular budget frameworks normally allocated • Identify gaps for resource mobilization beyond UNESCO regular programme assistance – validation of UNESCO’s priorities and strategies for fundraising • Identify areas for operational intersectoral cooperation • Two-year action plans to become the C/5 biennial workplans.

  5. Preparation of Six-Year ED Sector Programme Cycle and its 1st biennium EXB Spring Session EXB Fall Session EXB Spring Session EXB Fall Session General Conference Deadline draft C/4 and C/5 Deadline Preliminary Proposals MS Consultation process Jan Feb March April May June July Aug. Sep Oct Nov Dec Jan Feb March April May June July Aug. Sep Oct Nov Dec Step 1: ED Sector Strategic Framework Step 2: Identifying national priorities, needs and strategies(UNESS UNESCO Country Programme Doc) Step 6: Finalization of workplans for the first biennium Step 4: Regional Consul- tations (budget) Step 3: Elaborating the structure of MP I Step 5: Education Programme Review by MLA • Elaboration of MPI structure • Analysis and synthesis of UNESS • Programme structure to serve the three C/5s of the C/4 period, in principlebut… • Flexible enough for modifications for 2rd and 3rd biennia based on findings of monitoring and evaluation of ongoing biennium programme and updated UNESS • Proposed 4-level programme structure: Major Programme I – Sub-programme –Main Lines of Action –Activities • Serve as input to draft C/4 and draft C/5 of MPI

  6. Preparation of Six-Year ED Sector Programme Cycle and its 1st biennium EXB Spring Session EXB Fall Session EXB Spring Session EXB Fall Session Deadline draft C/4 and C/5 Deadline Preliminary Proposals MS Consultation process Jan Feb March April May June July Aug. Sep Oct Nov Dec Jan Feb March April May June July Aug. Sep Oct Nov Dec Step 1: ED Sector Strategic Framework Step 2: Identifying national priorities, needs and strategies(UNESS UNESCO Country Programme Doc) Step 6: Finalization of workplans for the first biennium Step 5: Education Programme Review by MLA Step 3: Elaborating the structure of MP I Step 4: Regional Consultations (budget) • Regional Consultations (mainly on budget but not only): • Budget distribution to each Field Office for the C/5 cycle via regional consultations based on common principles • HQ and Field Offices to distribute budget by MLA with corresponding strategy and main objectives (i.e. making reference to UNESS) (NB: no negotiations required at this stage as each office will distribute budget by MLA according to priorities) • Identify and designate Regional MLA Coordinators • Start consultation process between HQ, Institutes & FO on identification of roles and functions

  7. Preparation of Six-Year ED Sector Programme Cycle and its 1st biennium EXB Spring Session EXB Fall Session EXB Spring Session EXB Fall Session Deadline draft C/4 and C/5 Deadline Preliminary Proposals MS Consultation process Jan Feb March April May June July Aug. Sep Oct Nov Dec Jan Feb March April May June July Aug. Sep Oct Nov Dec Step 1: ED Sector Strategic Framework Step 2: Identifying national priorities, needs and strategies (UNESS UNESCO Country Programme Doc) Step 6: Finalization of workplans for the first biennium Step 4: Regional Consul- tations (budget) Step 5: Education Programme Review by MLA Step 3: Elaborating the structure of MP I • Education Programme Review by MLA: • To take place during ED staff seminar at HQ • Review budget and strategy proposals • Elaborate implementation strategies • Agree on roles and responsibilities among Field Offices, HQ and Institutes • Identify expected results (these may differ from region to region and between HQ and Field)

  8. Preparation of Six-Year ED Sector Programme Cycle and its 1st biennium EXB Spring Session EXB Fall Session EXB Spring Session EXB Fall Session Deadline draft C/4 and C/5 Deadline Preliminary Proposals MS Consultation process Jan Feb March April May June July Aug. Sep Oct Nov Dec Jan Feb March April May June July Aug. Sep Oct Nov Dec Step 1: ED Sector Strategic Framework Step 2: Identifying national priorities, needs and strategies (UNESS UNESCO Country Programme Doc) Step 6: Finalization of workplans for the first biennium Step 4: Regional Consul- tations (budget) Step 5: Education Programme Review by MLA Step 3: Elaborating the structure of MP I • Finalization of workplans: • Close negotiations on activities and corresponding budget • Quality control and validation of draft workplans (detailed operational plans to achieve the expected results) • UNESS could be developed to become workplans and education component of the UNESCO Country Programme Document.

  9. Preparation of Six-Year ED Sector Programme Cycle and its 1st biennium OPTION 1: push back regional consultations until after EX spring session in Y2. Hypothesis: expected results and budget by MLA can be excluded in the first draft C/5 presented to Y2 EX spring session and included in revised draft C/5 for Y2 EX autumn session. Advantage: planning is closer to execution, based on budget likely to be approved during Y2 EX spring session. Two years before C/4 cycle Deadline Preliminary Proposals Deadline draft C/4 and C/5 Jan Feb March April May June July Aug. Sep Oct Nov Dec Jan Feb March April May June July Aug. Sep Oct Nov Dec Step 1: ED Sector Strategic Framework Step 6: Finalization of workplans for the first biennium Step 4: Regional Consul- tations (budget) Step 5: Education Review Committee by MLA Step 2: Identifying national priorities, needs and strategies (UNESS) Step 3: Elaborating the structure of MP I OPTION 2: do regional consultations and review before Draft C/5, in order to incorporate results. Advantage: more in line with BSP. Disadvantage: less time; budget may change and regional consultations and ERC may need to be re-opened, & too early in the process to lead straight into step 7 Deadline Preliminary Proposals Deadline draft C/4 and C/5 Two years before C/4 cycle Jan Feb March April May June July Aug. Sep Oct Nov Dec Jan Feb March April May June July Aug. Sep Oct Nov Dec Step 3: Elaborating the structure of MP I Step 4: Regional Consul- tations Step 5: Education Review Committee by MLA New rounds of step 4 and 5 ? Step 6: Elaboration of workplans for the first biennium Step 1: ED Sector Strategic Framework Step 2: Identifying national priorities, needs and strategies (UNESS)

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