Interview Broker

1. Interview Broker Julie Pollak Medical education coordinator ii Medical College of Wisconsin

2. What is Interview Broker? • www.interviewbroker.com • Self scheduling: Let recruits schedule their own interviews and save time by minimizing the number of redundant email and telephone exchanges. • Virtual Staff: Interview Scheduling handled behind the scenes. Free up your human resources. • Interviewers: Stop chasing down interviewers. Instead, maintain a pool of interviewers who can sign up based on their own availability. • Simple: Select your interview dates. Import your recruits. Click to send invitations. Then, print out who is coming on the interview day.

3. Key Features • Online self scheduling of applicants & interviewers • Send configurable interview offer, rejection, acceptance, and waitlist emails with the click of a button. • Import recruit data from spreadsheets or exported data, e.g. ERAS. • Schedule full day (one set of applicants per day) vs. AM/PM (two sets of applicants per day) interview schedules.

4. Benefits • No need to field telephone calls, read through emails, and update calendars! • Virtual: Applicants have the ability to self-schedule their interviews. • Scheduling and rescheduling of interviews are all applicant driven. • Convenience: Interview Broker provides applicants the freedom to schedule and reschedule their interviews during non-business hours, facilitating their ability to coordinate travel and accommodations while imparting a positive impression of flexibility to your organization. • Professionalism: The interview process is often one of the earliest interactions with applicants and, therefore, one of the earliest opportunities to impart a favorable impression of an organization.

5. The Easy Process • Create a campaign • Set up Interview Dates for the Campaign and configure the number of Interview Slots for each date. • Add Applicants to the campaign. Import from a spreadsheet or from ERAS. Applicants can also be manually added. • Customize Email Templates to communicate with applicants including invitations, acceptances, waitlists, and rejections. • Invite Applicants by simply checking off their names and clicking the Invite button. This sends out the invitation email and begins the self-scheduling process. • Optionally, Interviewers can also be added and scheduled following similar steps.

6. The Good…. • You will still work with ERAS BUT • You no longer have to field hundreds of emails/phone calls from applicants to set up/change/cancel interviews. • The cost is minimal…only $1.99 per interviewed candidate. So you can invite 200 people but if only 100 sign up to interview, you will only pay for those 100 people. • We have had excellent feedback from candidates. They loved it and how easy it is to use. • Web based product so you can have several people log in and use Interview Broker.

7. The Good (cont.) • Everything is in one place • When you first start Interview Broker, you set up everything in one place: • Interview Dates (AM/PM session if applicable) and # of spots for each date/session • Invitation to candidates • I adjusted these emails based on the different emails we send to different candidates (ie our students, top students, etc.) • Interview Day details (driving directions, times, etc. can be set up for AM and PM) • Rejection/wait list emails • There is a custom tab that you can use for anything. I use for our dinner letter that is sent to candidates.

8. The Bad… • You still have to work with ERAS so you move back and forth between ERAS and Interview Broker. • I still listed the interview date for candidates in ERAS • The day of each interview, I still marked Interviewed in ERAS. • We still use ERAS for scoring/ranking all candidates. • It’s still pretty new so there is still work to be done BUT they are willing to work with you • They added AM/PM session per my request. • They added Interviewers per my request. • They added an email function to let me know when a candidate changed dates or declined an interview. Before, you had to keep logging on every day to see if there were any changes/cancellations.

9. The Bad (cont.) • Need to edit all text in Word before copying/pasting into Interview Broker otherwise the text/sizes/spaces will get messed up. Or you simply type all your information directly into Interview Broker. • Not a lot of directions on the site. I figured most things out on my own or by calling/emailing Interview Broker.

10. My Opinion • LOVE this • Extreme time saver on my part • LOW cost per applicant • Will definitely use next year • Worried that cost will go up eventually the more programs that use this

11. Cheat Sheet • I have a cheat sheet that is uploaded to the CORD website or you can email me at: jpollak@mcw.edu • I will be more than happy to help you. Just give me a call or an email.