Presentation and application sharing environments

1. Team Members: GosiaDzienisowicz Steve Filipiak Yulanda Nelson Kaushik Patel Presentation and application sharing environments

2. PRESENTATION SUMMARY • Why collaborative presentations • Major issues with collaborative presentations • Process for evaluating tools • Use Cases • Software Selection • Questions

3. WHY COLLABORATIVE PRESENTATIONS • Collaborate online and in real-time • Reduce travel time and cost • Access from anywhere anytime • Increase meeting effectiveness by sharing ideas • Document Management

4. ISSUES WITH COLLABORATIVE PRESENTATIONS • Cost • Support • Network Performance • No one solution fits all • Lack of integration • Browser based vs. software based

5. OUR PROCESS FOR FINDING THE RIGHT TOOL • Understand the topic area • Document dimensions and activities for a presentation tool • Create use cases • Research potential collaboration / presentation tools • Select tool that fits our business needs

6. MIND MAP CHART

7. KEY DIMENSIONS • Conduct Interdepartmental Meetings anytime /from anywhere • Live Presentations with Multiple Presenters • Share/Modify/Archive Documents • Conduct Training – Webinars, E-Learn • Collaborate Across Geographical Boundaries

8. DIMENSIONS / ACTIVITIES TABLE

9. USE CASE #1 Name: Jack Fuller Position in the company: Web Development Manager Age: 44 Goals: Looking for a solution that will allow his internal team to collaborate within the office and with a growing number of freelancers. Company name: Micato Safaris Company size & location(s): 200 employees with 80 at a central sales and marketing office in New York City, NY and destination management office locations in Africa.

10. AFFORDANCES • Must have: • Chat • Audio • White board or other shared area • Simultaneous interaction with shared control • Low-bandwidth requirements • Nice to have: • Video • Ability to display documents from local network • Archiving documents • Revision history • Easy to use • Multi-cultural support

11. SOLUTION • TeamViewer: • Online status display • Remote support without installation • Works behind firewalls • Optimized Performance • Browser based access • Available in many languages • www.TeamViewer.com

12. USE CASE #2 Name: Maggie Aronson Position in the company: Owner and President Age: 45 Goals: Find an internet tool that will allow her small privately owned company to expend internationally by offering online training courses, and webinars.  A solution that will allow multiple presenters, possibly located at different cities or countries, to pass control between each other. As well as being able to share their screens with a large audience of up to 500 people. Company name: AronsonLearning, LLC Company size & location(s): Company employs 35 full time personnel as well as another 20 teachers that are hired on a subcontract basis as needed.  Located in Austin, TX.

13. AFFORDANCES • Must have: • User friendly interface • Visual • Audio • Enterprise Capacity (up to 500 people) • Ability to pass control between presenters and participants • Nice to have: • Video • Free initial training support • 24 hours support • Cross platform capabilities • Browser Compatibility • Teacher evaluation electronic form

14. SOLUTION • GoToWebinar: • Interactive presentation tools • Simple attendee interface • Webinar analysis and follow-up • www.Webinar.GoToMeeting.com

15. SOFTWARE SELECTIONS

16. DEMO GoToWebinar: Login at: https://www1.gotomeeting.com/en/webinar/entry/entry.tmpl • A collaboration tool that allows users to conduct online meetings, presentation and desktop sharing. • Integrated audio conferencing. • Set up Webinars quickly and easily present to hundreds of people at once.

17. LESSONS LEARNED • No one solutions fits all • Cost vs. Training vs. Support • The majority of tools were: • Intuitive and easy to set up • Browser based • Provided basic support • Customization

18. Questions Thank you