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Presentation Basics

Presentation Basics. Effective Oral Presentations and the Use of Powerpoint April 9, 1998 Dave Krueger . Topics. Learning Non-verbal communications Fears Preparation Powerpoint Summary. Oral Presentations. Learning. Learning. Eyes - 83% Ears - 11% Other - 6%. Learning Retention.

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Presentation Basics

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  1. Presentation Basics Effective Oral Presentations and the Use of Powerpoint April 9, 1998 Dave Krueger

  2. Topics • Learning • Non-verbal communications • Fears • Preparation • Powerpoint • Summary

  3. Oral Presentations Learning

  4. Learning • Eyes - 83% • Ears - 11% • Other - 6%

  5. Learning Retention • 10% - read • 20% - hear • 30% - see • 50% - see and hear • 70% - say as read aloud • 90% - say as do

  6. Learning Principles • Readiness - need • Effect - satisfaction • Practice - application

  7. Oral Presentations Learning Non-verbal communication

  8. Non-verbal Communication • Eye contact • Appropriate gestures • Smile • Animation and enthusiasm

  9. Body Language • “Rest position” • Stand diagonal to room • Pacing and shifting • Stand on left side • Do not interfere with light

  10. Voice • Emphasize • Project • Pause • Breath from diaphragm • Beware of qualifiers - um, ok, etc.

  11. Oral Presentations Learning Non-verbal communication Fears

  12. Fears • Public speaking - 41% • Height - 32% • Insects and bugs - 22% • Financial problems - 22% • Water - 21% • Sickness - 19% • Death - 19% 1977 Book of Lists

  13. Oral Presentations Learning Non-verbal communication Fears Preparation

  14. Step 1 • Establish objective or desired outcome

  15. Step 2 • Analyze audience

  16. Step 3 • Write Conclusion

  17. Step 4 • Decide key concepts

  18. Step 5 • Select supporting points and statistics

  19. Step 6 • Organizational pattern • Subject • Need • Idea • Benefits • Evidence • Conclusion • Next step

  20. Step 7 • Design visual aides

  21. Step 8 • Add variety

  22. Step 9 • Rehearse

  23. Step 10 • Deliver

  24. Step 11 • Follow up

  25. Key activities reviewed • Develop a plan • Define the message • Write, format and embellish • Insert supporting data and information • Revise • Practice and prepare • Deliver • Follow up

  26. Oral Presentations Learning Non-verbal communication Fears Preparation Media

  27. Media Considerations • Choose the best presentation mode • Audience • Purpose / outcome • Room size and layout • Time • Equipment • Keep things simple

  28. Caution - Too much of a good thing! If font SIZES styles and colorschangeoften this may result in confusion

  29. Oral Presentations Learning Non-verbal communication Fears Preparation Media Powerpoint

  30. Oral Presentations Microsoft Powerpoint

  31. Starting the Program • Powerpoint Icon

  32. Common Tools • Menus • Edit menu • Cut • Copy • Paste • Paste special • Toolbars • View menu • Buttons

  33. Starting a New Slide Show • File - New • Presentations • Autocontent wizard • Presentation designs • Pick a look • Apply design

  34. Objects, Fonts and Colors • Objects • Font • Selection • Size • Enhancements • Color scheme • Format - Slide Color Scheme

  35. Slide Layouts • New slide • Slide layout • Title • Bullet • Table • Organizational chart • Graph

  36. Bullet Slides • Promote / demote • Tab / shift tab • On / Off • Selecting bullets • Format - Bullet • Moving bullets

  37. Help • Help menu • Powerpoint help • Contents and index

  38. Slide Views • Note Pages • Outline • Slide Show • Slide sorter • Master

  39. Slide View • General editing • Bullets • Text • Editing boxes • Sizing • Placement • Graphic insertion/editing • Animation settings • Builds

  40. Slide Sorter View • Sequence • Duplication • Transitions • Rehearse timings

  41. Output Formats • Slide show • 35 mm slides • Overheads • Audience materials • Handouts • 2, 3 or 6 per page • Write-up • Outline • Notepages • Html • Save as HTML

  42. Slide Shows

  43. Slide Transitions • Slide sorter view • Computer projection

  44. Animation Settings / Builds • Slide view • Objects • Animation settings • Builds

  45. Slide Show • Manual advance • Mouse button • Keyboard • Pen • Slide timings • Projection equipment requirements • Runtime version • Backup plan

  46. Remember! • Spelling • Style checker • Autoclipart

  47. Summary • Learning • Non-verbal communications • Fears • Preparation • Powerpoint

  48. Thank You !

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