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NBII and the FGDC CAP Grant: Building Metadata Partnerships

NBII and the FGDC CAP Grant: Building Metadata Partnerships. Vivian Hutchison Metadata Program Coordinator NBII/USGS. What is the NBII?.

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NBII and the FGDC CAP Grant: Building Metadata Partnerships

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  1. NBII and the FGDC CAP Grant: Building Metadata Partnerships Vivian Hutchison Metadata Program Coordinator NBII/USGS

  2. What is the NBII? • The NBII is a federation of biological information sources and tools to help users find biological information and to combine information from various sources • The NBII has a biological information focus, on both geospatial and non-geospatial data • NBII is supported by the US Geological Survey www.nbii.gov

  3. Background on the NBII Metadata Program • What Metadata services does NBII provide? • Training • Quality Control (QC) • Clearinghouse • Record creation assistance • Purchase price reduction on metadata creation tool

  4. Background on the NBII Metadata Program • How is the metadata program organized? • Program Coordinator at NBII/USGS (VA) • Clearinghouse experts at Oak Ridge National Laboratory (TN) • QC staff at the USGS Fort Collins Science Center (CO) • Trainers throughout the United States • Metadata creation expert (MD)

  5. Federal Geographic Data Committee CAP Grant: Metadata Outreach Category 3 • To encourage organizations with established metadata programs to assist other organizations without resources and staff to develop innovative approaches to the implementation and service of metadata. www.nbii.gov

  6. Major CAP Grant Project Partners • USFWS National Wildlife Refuge System Program • Partnership Objective: • Update existing metadata, train staff in metadata creation, and serve metadata on the NBII Clearinghouse. • NatureServe • Partnership Objective: • Conduct workshops in Basic Metadata Training and serve metadata on NBII Clearinghouse.

  7. Partnership 1: USFWS National Wildlife Refuge System • USFWS is the principal agency through which the federal government carries out its responsibility to conserve, protect, and enhance the nation’s fish and wildlife and their habitats for continuing benefit of the people • The National Wildlife Refuge System is a network of protected areas providing essential habitat for wildlife, public recreation, and benefits to communities http://refuges.fws.gov

  8. Evolution of the Project: USFWS Early Steps: • NBII and USFWS developed a Memorandum of Understanding (MOU) for the project • Outlined project details • Defined responsibilities for both organizations

  9. Evolution of the Project: USFWS • USFWS identified and prioritized: -- existing metadata records for national wildlife refuge (NWR) boundaries -- other data sets in need of metadata • NBII Quality Control team: -- began verifying NWR boundary records for FGDC standard compatibility

  10. Evolution of the Project: USFWS Issues encountered in updating existing NWR boundary metadata records: • formats of existing metadata records • records created 4-5 years ago: • semi-compliant metadata • earlier versions of Metadata Parser (MP) were used to check records, but only HTML files were saved • different documentation methods used (e.g., Arc Catalog, WordPerfect template, MetaMaker, etc.)

  11. Evolution of the Project: USFWS Update Process • Collaboration on creation of a metadata record template: • -- standard text for most required fields • -- placeholders inserted for elements that change from refuge to refuge • USFWS converted all html files to text • -- used NBII batch programs to strip HTML tags (Detag) and pre-parse the records (CNS)

  12. Evolution of the Project: USFWS Update Process • NBII QC team and USFWS filled in the placeholders: • -- refuge name • -- bounding coordinates • -- quad names • -- publication dates • Final quality control check through NBII: • -- Metadata Parser (MP)

  13. USFWS Record in FGDC Standard

  14. Evolution of the Project: USFWS NBII Clearinghouse • NBII uses a “harvesting” method to bring metadata records into the Clearinghouse • USFWS placed copies of newly compliant metadata files in a web accessible area (secure ftp site) • NBII harvests records weekly • USFWS has its own “node” on the NBII Clearinghouse that is searchable independently or as part of a larger search • USFWS is also a registered node with the National Spatial Data Infrastructure (NSDI)

  15. Evolution of the Project: USFWS Clearinghouse

  16. Evolution of the Project: USFWS Next Steps • USFWS and NBII will continue to identify and review records for remaining refuge boundaries • Records will continue to populate the NBII Clearinghouse • USFWS will continue to build its metadata program - and NBII will continue to provide its support

  17. Partnership 2: NatureServe • NatureServe is a non-profit organization that provides scientific information and tools needed to help guide effective conservation action. • NatureServe and its network of natural heritage programs collect and manage data about rare and endangered species and threatened ecosystems.

  18. Evolution of the Project: NatureServe Early Steps: • NBII and NatureServe agreed to conduct 4 metadata workshops in different areas of the country • Each workshop was offered to participants from the NatureServe organization and NBII partners • Each workshop was 1-1 ½ days in length • Travel funds were offered to those partners in need of assistance by both organizations

  19. Evolution of the Project: NatureServe Training Workshops • NBII and NatureServe conducted 4 metadata workshops in different areas of the country • Pine Mountain, GA : November 2003 • Arlington, VA: February 2004 • LaCrosse, WI: March 2004 • Fort Collins, CO: April 2004

  20. Evolution of the Project: NatureServe Training Workshops • Pine Mountain, GA : 13 participants, 8 organizations • Arlington, VA: 18 participants, 8 organizations • LaCrosse, WI: 3 participants, 1 organization • Fort Collins, CO: 23 participants, 16 organizations

  21. Evolution of the Project: NatureServe Content of Training Workshops • Introduction to the FGDC content standard and the Biological Data Profile • Hands-on practice producing documentation for data sets • Metadata clearinghouse • Development tools • Strategies for metadata production

  22. Evolution of the Project: NatureServe Results of Training Workshops • New NBII Clearinghouse nodes • New relationships with organizations willing to post their metadata records in the future • 57 more people trained in metadata creation

  23. Next Steps: NatureServe • The NBII will continue to foster relations with NatureServe and the Heritage Programs • NatureServe will become a node on the NBII Clearinghouse • The NBII will continue to reach out to Heritage Programs to get their metadata online

  24. Other CAP Grant Results: NBII • Co-hosted “Train the Trainer” Workshop • Halifax, Nova Scotia: November 2003 • Partners: FGDC and Environment Canada • 65 participants • 2 trainers • Live translation into French and Spanish • “Basics of Metadata” Workshop • Seattle, WA: March 2004 • Partner: US Corps of Engineers • 15 participants • 7 organizations represented

  25. NBII and the FGDC CAP Grant: Building Metadata Partnerships Vivian Hutchison Metadata Program Coordinator NBII vhutchison@usgs.gov 703.648.4311 www.nbii.gov

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