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File Management

File Management. Computer Technology Timpview High School. What is file management? Why is it important?. Is keeping files and folders organized Allows you to easily find your work Organizes information using drives, folders, and files

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File Management

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  1. File Management Computer Technology Timpview High School

  2. What is file management?Why is it important? • Is keeping files and folders organized • Allows you to easily find your work • Organizes information using drives, folders, and files • Drives are the largest storage area and are identified with a letter followed by a colon • A: floppy disk drive • C: hard drive • D: CD/DVD drive • H: Personal drive • N: Common drive Local drives Network drives

  3. A Path… is the address of a location on the computer N:\Bus Comp Tech\Word\AboutMe.docx Root directoryDrive letter Folders File (3 letter file extension describes the file type)

  4. Move vs. Copy • To move a file from its original location to a new location, use cut and paste • To make a copy of a file (keeping the original in its location and making another copy), use copy and paste • Information that is cut or copied is placed on the clipboard (a memory location in RAM)

  5. Selecting Multiple Files • Shift key – use to select multiple files that are right next to each other • Ctrl key – use to select multiple files that are not right next to each other

  6. Renaming & Deleting Files or Folders • Use names that describe what is in the file or folder • Names should be easy to remember • Files cannot be open when renaming • Be sure when renaming files to keep the three letter file extension • To delete a file or folder, select then press the DELETE key • Deleting a folder will delete all of its contents

  7. Saving Files • When you save a file the first time, you can name the file and specify the file location • Ctrl S – shortcut key to save; will leave same name and same location • Save As – allows you to give the file a new name and/or location while leaving the original file the same

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