Missouri Department of Elementary and Secondary Education

1. Special Education Compliance Tiered Monitoring: Corrective Action Plan Trainingas a result of theSelf-assessmentCohort 2 Missouri Departmentof Elementary and Secondary Education September, 2016

2. WELCOME COHORT 2 You have completed the self-assessment and desk verification process!

4. Learning Objectives Participants will know: 1. The three steps in the special education monitoring process cycle for federal tiered monitoring 2. The focus of Onsite Monitoring for the current school year 3. How to read and understand the Special Education Program Review Report for the self-assessment and desk monitoring.

5. Learning Objectives (continued) 4. The required activities for clearing any identified noncompliance 5. The timelines for showing evidence of correction of noncompliance 6. How to enter information into IMACS 7. Resources for questions and assistance

6. Steps in the Special Education Tiered Monitoring Process

7. Self- Assessment Year Training for Self-Assessment - Oct/Nov Conduct Self-Assessment - Nov-Jan Surveys of all parents of SPED students during the school year Submit Self-Assessment in IMACS - Feb 1 Submit Verification Documentation for the Desk Review - Apr 1 Submit Timelines (Initial/C to B) - May 15

8. Corrective Action Plan Year Watch CAP Year Webinar / Receive SpEd Program Review Report - Sept Create Plan for Correction in IMACS using Rubric – Nov 1 or sooner Onsite Monitoring conducted – Nov - April Submit Documentation to Clear I-CAPs - Dec 31 or sooner Submit Follow-up Timelines – March 20 or sooner Submit Samples of Correction to clear CAPs and document in IMACS - Apr 1 or sooner ALL noncompliance cleared within 1 year of SpEd Program Review Report No Yes Monitoring Complete for the Cycle Sanctions Determined

9. Onsite Monitoring (if selected) ALL Selected Onsite LEAs: • Paraprofessional Training (100.280) • Transfer process (500’s) • Implementation of the IEP (200.960) • Least Restrictive Environment (200.880) IF APPLICABLE for Selected Onsite LEAs: • Speech implementer model (400’s) • Juvenile Justice Centers (100.50 and 500’s) • Discipline (300’s) • MAP-A eligibility • Categorical disability based on child count • Transition from First Steps to ECSE

10. Maintain and Retrain Year LEA is IN compliance - Identify areas needing retraining or improvement to maintain compliance Work with RPDC for targeted training Review, maintain, and/or establish policies, procedures and practices to ensure special education compliance

11. Learning Objectives Participants will know: 1. The three steps in the special education monitoring process cycle for federal tiered monitoring 2. The focus of Onsite Monitoring for the current school year 3. How to read and understand the Special Education Program Review Report for the self-assessment and desk monitoring.

12. Learning Objectives Participants will know: 1. The three steps in the special education monitoring process cycle for federal tiered monitoring 2. The focus of Onsite Monitoring for the current school year 3. How to read and understand the Special Education Program Review Report for the self-assessment and desk monitoring.

13. Special Education Program Review Report Sent to each LEA on September 15 , 2016

14. Next Steps . . . • If all indicators are “IN” compliance • Congratulations! You are Finished!! • If any indicator is “OUT” of compliance • Must complete the Plan for Correction • Must correct individual noncompliance (I-CAP) • Must document systemic compliance for each indicator • If selected for an onsite focused monitoring • Watch the Onsite Webinar • Watch for correspondence with specifics

16. Learning Objectives Participants will know: 1. The steps in the special education monitoring process for federal tiered monitoring 2. The focus of Onsite Monitoring 3. How to read and understand the Special Education Program Review Report for the self-assessment and desk monitoring.

17. Clearing Identified Noncompliance

18. The Two Prongs of Correction

19. Plan for Correction • Plan for Correction due November 1, 2016 or sooner • Districts develop an action plan for correcting any noncompliance identified through the Self-assessment and desk review • Corrective action plan MUST include strategies and timelines for achieving compliance

26. Individual Corrective Action Plan (I-CAP) • I-CAP: District corrects individual student noncompliance and submits documentation of correction no later than December 31, 2016 • Documentation showing correction for each individual student must be uploaded in IMACS • DESE Compliance Supervisors will review the documentation in order to clear the I-CAP

27. Where to Find I-CAPs in IMACS

28. Uploading Documents in IMACS DUE DATE for I-CAPs: December 31, 2016 DUE DATE for Evidence of Correction: April 1, 2017

31. Follow-up Timeline Submission • Follow-up Timeline Submission are required for any timelines submitted during the Self-assessment that were less than 100% in compliance • Initial Evaluations • Include all students (ineligible and eligible) • Part C to Part B Transition • Include all students referred from Part C whose referral date and birthday fall within the data collection period • Data collection for Timelines will cover the period from the date of the Final Report through March 15, 2017 • Follow-up Timeline(s) are due March 20, 2017

32. I-CAPs as a Result of Exceeding Timelines • Individual student noncompliance as a result of exceeding the timelines MUST also be corrected • The LEA MAY chose to provide compensatory services retroactive to the correct eligibility determination date OR • The LEA MAY chose to conduct an IEP meeting to discuss whether FAPE was provided due to the delay in providing special education and related services as a result of the delay in eligibility • I-CAPs must be corrected by December 31, 2016

39. Evidence of Correction • District submits multiple samples of compliant documentation to demonstrate correction of noncompliance to bring district back “in” compliance” no later than April 1, 2017 • Documentation showing examples of compliance for each indicator identified must be uploaded to DESE for a review of the documentation.

40. Uploading Documents in IMACS DUE DATE for I-CAPs: December 31, 2016 DUE DATE for Evidence of Correction: April 1, 2017

41. Clearing Noncompliance in IMACS The FINAL STEPS in the process for each indicator • After the District has uploaded the multiple samples of compliant documentation for each indicator in IMACS • Go into IMACS and completes the “Activities of Completion” and the date completed boxes • Completes the “Date Evidence of Correction is Submitted” and “Agency Comments” boxes • Submits the indicator to DESE for final approval

47. Implications • ALL noncompliance must be corrected within 12 months of the date of the Final Report • Sanctions may be imposed for any noncompliance not corrected within 12 months of the date of the Program Review Report • Deadline for clearing all identified noncompliance for Cohort 2 LEAs is no later than September 15, 2017

48. Learning Objectives (continued) 4. The required activities for clearing any identified noncompliance 5. The timelines for showing evidence of correction of noncompliance 6. How to enter information into IMACS 7. Resources for questions and assistance

49. Learning Objectives (continued) 4. The required activities for clearing any identified noncompliance 5. The timelines for showing evidence of correction of noncompliance 6. How to enter information into IMACS 7. Resources for questions and assistance

50. Learning Objectives (continued) 4. The required activities for clearing any identified noncompliance 5. The timelines for showing evidence of correction of noncompliance 6. How to enter information into IMACS 7. Resources for questions and assistance