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Student Affairs at the University of Florida

Student Affairs at the University of Florida. Dave Kratzer Vice President for Student Affairs 155 Tigert Hall kratzerd@ufl.edu ( 352) 392-1265. Outline of presentation. Division of Student Affairs overview and initiatives

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Student Affairs at the University of Florida

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  1. Student Affairs at the University of Florida Dave Kratzer Vice President for Student Affairs 155 Tigert Hall kratzerd@ufl.edu (352) 392-1265

  2. Outline of presentation • Division of Student Affairs overview and initiatives • Dean of Students Office/U Matter We Care/Counseling and Wellness Center • Disability Resource Center • Housing and Residence Education • Off Campus Life • Student Legal Services • Recreational Sports • Student Activities and Involvement/Multicultural and Diversity Affairs/Center for Leadership and Service/student organizations • Q&A and discussion

  3. UF Student Affairs • UF Student Affairs has 13 departments with 600 employees (and approximately 1,000 student employees) which provide a wide range of services, educational opportunities, learning, support, outreach, activities, and engagement in multiple facilities.

  4. Organizational Chart

  5. What is Student Affairs? • Career counseling and placement • Student organizations including sororities and fraternities • Orientation for new students • Parents and families of students • Student emergencies and deaths • Multicultural and diversity affairs • Counseling and behavioral issues • Student conduct • Healthy behavior, including alcohol policies • Student Government • Student leadership and community service • Housing • Intramurals, fitness, and sport clubs

  6. UF Student Affairs Mission • Student Affairs actively contributes to the university’s academic mission, provides comprehensive student services, and educates all UF students. Student Affairs enriches student learning through leadership, service, engagement, and self-discovery resulting in a well-qualified, healthy, and broadly diverse citizenry and workforce.

  7. Student Affairs Resources Note: Student Affairs contributes $7.3M to the UF overhead assessment

  8. Student Affairs Assessment The Division will: • Measure the impact of our work in Student Affairs including learning outcomes • Align resource and management decisions based on assessment results • Use research findings to advance the University’s understanding of student issues

  9. Student Affairs Assessment Projects about International Students • Incoming international student expectations survey (summer 2011) • Housing and Residence Education: Sense of Community for UF Graduate Students for On v. Off Campus Students (Spring 2012) • International students and academic integrity survey (Fall 2012) • Graduate and international student assessment project (2012-2013) conducted by Student Affairs Assessment Team • Graduate Student Transition Survey (1291 students (491 international) completed the survey (Jan. 2012)

  10. how easy was it to get information before you arrived about...GETTING TO GAINESVILLE

  11. After getting to the U.S., best description of your pickup...

  12. After arriving in Gainesville…

  13. how easy was it to get information before you arrived aboutHOUSING

  14. when did you sign a lease?

  15. Graduate Student Transition Initiative • Housing and Residence Education provided short-term housing starting summer 2012 • Student Government arranged and paid for additional RTS bus service during first two weeks of August from GNV airport (1466 total passengers; 93 were after 6:50 pm) • Student Affairs contacted associate deans of colleges to ask them to encourage graduate departments/coordinators to arrange travel logistics with students

  16. Division Priority Goals 2012-13: Student Learning and Engagement KSA • Initiate and/or supplement the services and support for specific student populations such as: • Underrepresented student populations • graduate and professional students • first generation students • international students • distance learning students • students with disabilities • veterans • Design and empirically evaluate a seven-session internet based-therapist assisted program for UF students suffering from anxiety disorders by August 2013.

  17. Division Priority Goals 2012-13: Resources: People, Finances, Technology, & Facilities KSA • The Reitz Union Renovation and Expansion Project: To complete the overall design using input from all stakeholders, to complete demolition of the colonnade, and to begin construction of the expansion. • Initiate and implement the Collegiate Veterans Success Center by June 2013 which will include dedicated space and an opportunity for specialized services to support this student population. • To identify a new residence hall design team, secure bond funding, complete the overall design using input from stakeholders, and to begin construction for an August 2015 opening.

  18. With over 50,000 students and not 1 to spare, the U Matter, We Care initiative serves as a recognizable umbrella for care related programs and resources for those in distress. The underlying philosophy of the U Matter, We Care initiative is that UF community members care about each other and proactively reach out to help when needed. U Matter, We Careextends UF’s caring culture by educating our community about signs and symptoms of distress, and providing those in distress the appropriate resources. www.umatter.ufl.edu ~ 352-294-CARE (2273)

  19. Helping students in distress- What should you do? Reach out Actively listen Brainstorm options Refer to resources Have high expectations but be flexible when you can Consult! (and notify) www.umatter.ufl.edu ~ 352-294-CARE (2273)

  20. FERPA and Confidentiality • FERPA protects educational records (not personal observations) • You cannot be sued under FERPA • FERPA is not something to be afraid of- use common sense in the best interest of the student and UF • What can you share with parents? • Colleagues? • Your supervisor? • Your TAs? • The Dean of Students? • The press? • An attorney representing your student? • The parents of your student? www.umatter.ufl.edu ~ 352-294-CARE (2273)

  21. Make a difference. Be part of the solution. • Who can help those in distress?? • Counseling and Wellness Center • (352) 392-1575 ~ www.counseling.ufl.edu/cwc • Dean of Students Office • (352) 392-1261 ~ www.dso.ufl.edu • Housing and Residence Education • (352) 392-2161 ~ www.housing.ufl.edu • University Police Department • (352) 392-1111 ~ www.police.ufl.edu • International Center • (352) 392-5323 ~ www.ufic.ufl.edu www.umatter.ufl.edu ~ 352-294-CARE (2273)

  22. Emergency/Crisis Response

  23. Care Team

  24. Care Team

  25. Student Conduct and Conflict Resolution • Approximately 1560 Student Conduct Code cases per year • 751 Honor Code cases per year • Student Conduct and Conflict Resolution (SCCR) is ranked #1 in the country. • SCCR coordinates the Student Code of Conduct and Honor Code adjudication processes • Provides mediation, restorative justice and other conflict resolution • Provides outreach to faculty, staff, students regarding Student Conduct Cases

  26. Disability Resource Center • Over 1500 students with: • Physical • Visual • Hearing • Psychiatric & • Learning Disabilities Accommodated testing – over 6000 exams administered annually • One to one counseling • Technology training • Sign language interpreters • Learning Specialists • Textbooks in alternative formats • Note-takers • Educational Assistants • Large print / CCTV / Braille presentation for students with visual disabilities • Support to faculty in providing academic accommodations

  27. Student Population Overview • 1500 students with disabilities registered with the DRC • Categories of disability, by primary disability: 31% Students with AD/HD 30% Learning Disabilities 17% Psychiatric Impairments 10% Medical/Chronic Health Conditions 6% Physical/Mobility Impairments 6% Other: Hearing, Vision, TBI, Aspergers

  28. Common Accommodations • Note-Taking Services • Accommodated Testing (e.g. access to extended time, low distraction location, use of assistive technology, access to a reader and/or a scribe) • Access to course materials in an alternative format • Reduced Course Load • Services for students with Hearing Impairments • Educational/Lab Assistants

  29. The Accommodation Process • A student self-identifies to the DRC and provides documentation of disability • The DRC reviews a student’s documentation • The DRC conducts a collaborative interview with the student regarding accommodations • The DRC prepares accommodation letters for the student to provide to his/her instructor(s)

  30. Documentation requirements • Statement of diagnosis • Summary of information gathered from clinical interview, rating scales, and/or test instruments • Description of symptoms • Description of current severity • Medications or other treatments • Description of accommodations • Signed by license professional Documentation Guidelines can be found at http://dso.ufl.edu/drc/getstarted.php

  31. Faculty Responsibilities • Inform students of procedures for accessing accommodations (e.g. syllabus statement) • Provide and arrange for accommodations specified in the accommodation letter • Consult with the student to ensure there is a clear understanding of requested accommodations • Ensure all disability-related information regarding a student is kept confidential • Ensure instructional materials (e.g. syllabus, handouts) are available in alternative format, if required

  32. Common Concerns • Instructors are not obligated to provide accommodations until they receive an accommodation letter from the DRC • The DRC will not provide copies of classroom notes to students who are not registered with the DRC • Only DRC registered students can take tests at the DRC Testing Center

  33. New Student and Family Programs • International Pre-Arrival Orientation to launch by May • Planning Team: Kris Klann from NSFP, Matt Mitterko (International Student Enrollment Coordinator for the Grad School) and Patricia Alba (F1 International Student Advisor for the UFIC).  • Filming done no later than February and content submitted by the end of March in order to go live May 1.  • A lot of the content that will be included (i.e. Pre-Arrival information, Visa/Immigration Status information, Living in Gainesville) already exists, we just have to structure the existing content in a format that will be user friendly in Sakai.  Because the content already exists, this will help drive this project forward faster. • Gathering updated content that is specific to international students from some of our campus partners.

  34. New Student and Family Programs • The goal is to have overview videos for each of the main sections (Transitioning to UF, Academics, Adjusting to the US) as well as short videos scattered throughout. • Adding students into Sakai will be an ongoing process and time intensive.  Not all international students are admitted at the same time so we won’t be able to do one upload of students into Sakai the way we did with IA.  Pat and/or Matt will be able to provide us with updated lists so that we can continue to add students throughout the summer.  Pat has said that the UFIC is okay with including text about the orientation into the e-mails/letters they send out to admitted students.  Considering other forms of outreach.

  35. Career Resource Center • Ranked #1 in the country • Institutional Exit Survey for graduating seniors: implemented spring 2012 • Career Showcase each fall and spring • Send your students and prospective employers to the CRC crc.ufl.edu

  36. Counseling and wellness Center • Individual and group therapy for UF students; also consultation, biofeedback and testing • Triage system for students to assess needs • CERC (4th floor Peabody Hall) and CWC (Radio Road) • Anxiety disorders (45%), depression, attention, substance abuse most common concerns • Served 10% of the student body last year Counseling.ufl.edu

  37. Graduate and Family Housing • Demographics of GFH • 82% International • 20% with families • Programming – ESOL • Two Villages • 9 Classes per week • Beginner • Advanced Conversational • 732 students per month, representing 25 countries

  38. Graduate and Family Housing • Proximity to Services • Baby Gator • Employment • GFH Rental Process • 60-Day Notice of Intent to Vacate • Recent Process Changes

  39. Transitional Housing Opportunities • Up to 3 nights • $25 per night, all inclusive stay • ≈100 Guests

  40. Off Campus Life offcampus.ufl.edu 3rd floor, Peabody Hall • Apartment Locator online service • Individual assistance with finding a place to leave and solving problems • Electronic newsletters to off campus students • Gator Guide to Off Campus Life (publication)

  41. Student Legal Services Studentlegalservices.ufl.edu 3rd floor, Reitz Union • Free legal advice (paid for by A&S fees through Student Government) • 46% of SLS clients are graduate students • SLS has assisted international students in working with leases that were requiring a social security number or a large deposit.

  42. Student Legal Services: common issues with international students • Many landlord/tenant issues with “ruthless” landlords • Cars: buying old used cars, accidents with rental cars, international students will be denied or given a lesser offer of settlement on automobile accident property claims • Student health insurance plan doesn’t cover optional medical activities • Students sign leases through August but leave in April and stop paying, causing credit issues • Our international students are routinely written up for driving without a Florida Driver’s License • International students are often targets of scams, unfair deals, Craigslist scams

  43. Recreational Sports Recsports.ufl.edu • Paid by A&S fee through Student Government • International student initiatives: • Trial basis of free spouse access on select dates • Partnering with the International Center to build awareness of the RecSports programs, e.g. Extravaganza • Targeted marketing to increase applications from international students for student jobs

  44. Recreational Sports • Lake Wauburg • Recreational facilities • Intramural sports • Open use of facilities e.g. badminton courts • Special activities/tournaments

  45. Reitz Union Renovation and Expansion Project: $75M Makingitreitz.union.ufl.edu • Student input to architects about future needs of student union • Architect visit “meet or tweet” 12-1:30, 1st floor Nov. 7&8

  46. Gator Connect https://ufl.collegiatelink.net • Student organization registration database

  47. Student Involvement • 982 registered student organizations • Center for Leadership and Service offers weekly community service, service plunges, mentoring in the local schools, leadership conferences and workshops and Florida Alternative Breaks • Multicultural and Diversity Affairs offers programs, support, and services to all students: • Asian Pacific Islander Affairs – language exchange partners • Institute of Hispanic-Latino Cultures – “La Casita” - Café Cultural, QuePasa

  48. Questions? • Contact Information: • Vice President for Student Affairs Dave Kratzer • 155 Tigert Hall • kratzerd@ufl.edu • 352-392-1265

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