NCAR Budget & Planning

1. NCAR Budget & Planning Office Overview and Proposal Process Caron Chambers Manager, Budget Operations

2. NCAR Budget & Planning Office

3. NCAR FY2009 Total Funds$171.3M

4. Budget and Planning Functional Areas Base Budget Operations Program Planning Non-Base Programs • Detailed operating budget development • Funding Allocations • NCAR Indirect Cost Rate • NCAR Facility User/Recharge Ctr. Rates • Funding/staffing trends • Budget/overspending monitoring • Review of Base subcontracts over $250K for Director approval. • Strategic Plan Long-Range budget planning • Annual Budget Review • Long-range forecasting/ “what ifs” analysis • Program Operating Plan (POP) • POP Progress Report • Proposal Review and Approvals • Pre-spending and over-spending monitoring • Coordination of Fastlane Reports • Non-Base proposal and funding statistics and trend analysis • Review of non-Base subcontracts over $250K for NCAR Director approval.

5. NCAR B&P Web Page http://www.ncar.ucar.edu/planning/

6. NCAR Proposal Page

7. Advance Notice A web based system that guides the internal review of proposals from PI to the NCAR Director • NCAR is required to “notify” NSF of all outside funded activities • NSF has access to the Advance Notice and may review proposals at any time • Includes all zero dollar collaborations and MOUs • Assures NSF that activities outside of base funds: • Fall within the mission of NCAR • Do not compete unfairly with the University community • Use NSF/NCAR resources appropriately • PACUR conducts semi-annual retrospective review: • Provides assurance to universities that there is no unfair competition • Mechanism to encourage collaboration between NCAR and University community

8. PACUR’s Role in Proposal Process • A committee of individuals from our member universities, developed in response to university concerns about unfair competition. • Conduct a semi-annual retrospective review of Non-NSF and NSF Competed proposals over $100k • Select a representative sample of proposals across all divisions/labs & collaboration levels • Perform an “audit” of how well proposals follow the agreed to criteria • Provided budgets, Advance Notice, cover pages, and collaboration letters • Draft report summarizing compliance of proposals & any recommendations • NCAR has opportunity to respond to report • Final report is presented to UCAR President and entire PACUR committee http://www.ucar.edu/governance/committees/urc/subcom.shtml

9. Final Proposal Review/Approval > $100K • NSF Non-Competed Proposals • Joint Univ. Proposals < $1M • < $1M with Univ. Sub-Award > 20% of budget • Joint Univ. Proposals > $1M • < $1M with Univ. sub-award < 20% of budget • < $1M with University Collaboration but no funding • No University Collaboration • > $1M where Univ. sub-award is < 20% of budget • > $1M with University Collaboration but no funding • Proposals with exceptions to policy /procedures or concerns

10. NCAR University Collaboration Trends Over the last six years, NCAR has maintained a high level of university collaboration . On average, 76% of all Non-NSF and NSF grant proposals include university collaboration.

11. Questions & Contacts • Web Page: • http//ncar.ucar.edu/planning • Phone Contacts: • Operations Questions: • Caron Chambers x 1114 • Bob Tan x 1105 • Elizabeth Chapin x 1106 • Proposal Questions: • Valerie Koch x 1113 • Rebecca Greenberg x 1119 • Proposal Email: • ncarprop@ucar.edu