Pre-Bid Conference BUS PARTS SUPPLY

1. Pre-Bid Conference BUS PARTS SUPPLY Date Issued: February 5, 2019 IFB No. 2019-FP-02

2. DATES TO REMEMBER • Pre-Bid meeting: The purpose of this meeting is to provide an overview of the requirements of the project and to answer any questions bidders may have concerning this procurement. • Any questions or clarification needed after the pre-bid meeting must be through a RFI submission to procurement@ccrta.org. • Request for Information/Equal (Appendix I) Tuesday, February 26, 2019, by 3:00 PM (CST) • Please submit one form for each Request for Information/Approved Equals. • CCRTA’s Response to Request for Information Due Tuesday, March 5, 2019 • Responses will be posted as an addendum to the CCRTA’s website at www.ccrta.org/news-opportunities/business-with-us/. • Bids Due Tuesday, March 19, 2019 until 3:00 PM (CST) • Sealed Bids will be received at the offices of the Corpus Christi Regional Transportation Authority, hereinafter called the "CCRTA," at the Staples Street Center located at 602 N. Staples Street,CorpusChristi, Texas 78401, until 3:00 PM (CST), March 19, 2019 for Bus Parts Supply. • If hand delivered – Staples Street Center, 3rd Floor, Reception area at 602 N. Staples Street, Corpus Christi, Texas 78401 by 3:00 PM (CST), March 19, 2019. The CCRTA’s receptionist will date and time stamp the bid. • Bids will be valid for one hundred twenty (120) calendar days from the bid due date. • It is the responsibility of the Bidder to ensure that the sealed bid is delivered prior by the deadline. • Bids received after the deadline will not be accepted and will be returned to the Bidder unopened. • Contract Awarded (Tentative) May 8, 2019 • The CCRTA’s Board of Directors will meet to award a Contract to the successful Bidding firm(s).

3. INVITATION FOR BIDS For BUS PARTS SUPPLY IFB NO.: 2019-FP-02 Date Issued: February 5, 2019 This is a one year, firm-price supply contract with two (2) one-year options. No escalation in price will be permitted over the term of the contract. A contract will be awarded to up to five (5) lowest, and most responsible and responsive BIDDERS of each part listed on the price schedule. The supplies under the resulting contract from this solicitation may be funded by the Federal Transit Administration (FTA) 5307 fund Grant# TX-2018-074. Copies of this Invitation for Bid (IFB) and information may be obtained from the CCRTA website at www.ccrta.org/news-opportunities/business-with-us/. Further information may be obtained from Sherrié Clay, Procurement Administrator, or Annie Hinojosa, Director of Procurement, at (361) 289-2712. The CCRTA has a Disadvantaged Business Enterprise (DBE) program; however, the CCRTA has determined that ZERO PERCENT (0%) DBE participation is required for this contract. The CCRTA encourages the Prime Contractor to offer contracting opportunities to the fullest extent possible through outreach and recruitment activities to small, minority and disadvantaged businesses. For additional information, please contact Christina Perez, DBE Liaison Officer, at (361) 903-3461.

4. APPLICABLE DOCUMENTS • The following bid documents are applicable under this procurement: • Invitation for Bid, • Instructions to Bidders, • Specifications, • Scope of Work, • Exhibit A (Fleet Engine Data Reference Sheet), • Exhibit B (Supplier Corrective Action Request From), • Standard Service Terms and Conditions, • Federal Supplemental Conditions (Materials & Supplies), • Special Provisions Concerning Disadvantaged Business Enterprises (DBE), • Price Schedule (Appendix A) – Separate Electronic Attachment (Microsoft Excel), • Certification Form (Appendix B), • Certification and Statement of Qualifications (Appendix C), • Disclosure of Interest Certification (Appendix D), • Sample Form 1295 (Appendix E), • Buy America (Appendix F), • Certification of Restrictions on Lobbying (Appendix G), • Accessibility Policy (Appendix H), • References (Appendix I), • Request for Information Form (Appendix J), and • Bid Submission Checklist (Appendix K).

5. INSTRUCTIONS TO BIDDERS • GENERAL. • The following instructions by the CCRTA are intended to afford bidders an equal opportunity to participate in the CCRTA’s contracts. • 2. EXPLANATIONS. • 2.1 Anyexplanationdesiredbyabidderregardingthemeaningorinterpretation oftheseInstructionsoranyotherbiddocumentsmustberequestedinwritingtothe CCRTA'sProcurementDepartmentwithsufficienttimeallowedforareply toreach bidders before thesubmission oftheir bids. • 2.2 Oralexplanationsorinstructionswillnotbebinding.Anyinformationgivento aprospectivebidderconcerning aninvitationwill befurnishedtoall prospective biddersasanamendmenttotheinvitationifsuchinformationisnecessary to bidders insubmittingbids on theinvitation or ifthelack ofsuchinformationwould be prejudicial to uninformed bidders. • 2.3 Allcommunicationsregardingthissolicitation-written,faxed,ore-mailed shouldbemadedirectly totheProcurementDepartment. Any violationcould be grounds for disqualification. • 3. SPECIFICATIONS. • 3.1 Bidders are expected to examine the specifications, any drawings, standard provisions and all instructions. Failure to do so will be at the bidder’s risk. Bids which are submitted on other than authorized forms or with different terms or provisions may not be considered as responsive bids.

6. INSTRUCTIONS TO BIDDERS 6. SUBMISSION OF BIDS. 6.1. SealedBidsshouldbesubmittedinanenvelopemarkedontheoutsidecontaining the bidder’s name and address and bid description addressed to: Corpus ChristiRegional Transportation Authority Staples Street Center Attn: Procurement Department 602 N. Staples Street Corpus Christi,TX78401 BidFor: IFB No. 2019-FP-02 Bus Parts Supply BidDueDate: Tuesday, March 19, 2019 at 3:00PM(CST) If hand delivered is preferred, please deliver to the CCRTA receptionist located on the third floor to be time and date stamped. 6.2 Bidsmustbesubmittedinsufficienttimetobe received and time-stamped at the abovelocationonor before the published bid date and time shown on the Bid Invitation. Bidsreceived after the published time and datecannot beconsidered. Anybidswhich are mislabeledordonotindicatethebidder’snameoraddressas requiredabovemaybeopenedbytheCCRTAsolelyforthepurposeofidentifying the bidder for return ofthe bid.

7. INSTRUCTIONS TO BIDDERS 7. MODIFICATION OR WITHDRAWAL OF BIDS. Bidsmaybemodifiedorwithdrawnbywrittenortelegraphicnoticereceivedbythe CCRTApriortotheexacthouranddatespecifiedforreceiptofbids.Abidmayalso bewithdrawninpersonbyabidderoranauthorizedrepresentativepriortothebid deadline;providedthebidder’sidentityismadeknownandheorshesignsareceipt for the bid.  8. OPENING BIDS. All bidsshallbeopenedby theCCRTAassoonafterthebiddeadline as is reasonablypracticable.Anybidswhichwerereceivedpriortothedeadlinebutwere notopenedwiththeotherbidsduetoinadvertencebytheCCRTAshallbeopened atatimedesignatedbytheCCRTAandannouncedtoallbidderspresentatthebid opening whoprovidedtheir names andphonenumbers ontheattendancelist. Tradesecretsandconfidentialinformationcontainedin bidsshallnot be openfor public inspectionifidentifiedinwritingatthe time the bidis submitted. 9. REFERENCES. TheCCRTAmayrequirethatbidderssupplyalistofpertinentreferenceswithin threeworkingdays oftheCCRTA’s request. 10. EVALUATION FACTORS. 10.1 TheCCRTAwillawardcontractsbaseduponthelowestresponsiblebid,price andotherfactorsconsidered.Contractsmaybeawardedonalumpsumbasisor onaunitpricebasis,providedthatintheeventacontractspecifiesa unit price basis,thecompensationpaidby theCCRTAshall bebasedupontheactual quantities supplied.

8. INSTRUCTIONS TO BIDDERS 10.2. Indeterminingthe“lowestresponsible”bid,theCCRTAmayconsider,in additiontoprice,otherfactorssuchascompliancewiththebiddocuments,delivery requirements, costs of maintenance and operations, training requirements, warranties,availability ofrepairsorotherservices,the financialorother qualificationsandabilitiesofthebidder,pastperformanceofthe bidder, other factorscontributingtotheoverallcosts,bothdirectandindirect,relatedtoanitem, andcompliancewiththeCCRTA’sAffirmativeActionpoliciesandgoals.Arecordof poor performance or nonperformance on prior work maydisqualifya bidder. 10.3. IntheeventidenticalbidsaresubmittedwhicharedeterminedbytheCCRTA tobethelowestresponsiblebids,ifonly oneofsuchbiddersisaresidentofthe CCRTA,thecontractmustbeawardedtothatbidder. Otherwise; the successful biddershallbeselectedbythecastingoflotsasprovidedinSection271.901ofthe Local GovernmentCode.

9. INSTRUCTIONS TO BIDDERS 11. RESERVATION 0F RIGHTS. TheCCRTA expresslyreserves therightto: 11.1. Reject or cancel anyor all bids; 11.2. Waiveanydefect,irregularityorinformalityinanybidorbiddingprocedure; 11.3. Waiveasaninformality,minordeviationsfromspecificationsatalowerprice thanotherbidsmeetingallaspectsofthespecificationsifitisdeterminedthattotal costis lower and the overallfunctionis improved or notimpaired; 11.4. Extend the bid openingtime and date; 11.5. Reissuea bid invitation; 11.6. Consider and accept an alternate bid as provided herein when most advantageous to theCCRTA; and 11.7. Procure anyitem or services byother means. 12. ACCEPTANCE. Acceptanceofabidder’s offer insomeinstances will beintheform ofpurchase ordersissuedbytheCCRTA.Otherwise,acceptanceofabidder’sofferwillbeby acceptancelettersissuedbytheCCRTA.Subsequentpurchaseordersandrelease ordersmaybeissuedasappropriate.Unlessthebidderspecifiesotherwiseinthe bid,theCCRTAmayawardthecontractforanyitemorgroupofitemsshownonthe BidInvitation.

10. INSTRUCTIONS TO BIDDERS 13. BID PROTESTS. Intheeventthatabidderdesirestoprotestany bidding procedure,the bidder shouldpresentsuchprotest,inwriting,totheCCRTAChiefExecutiveOfficerwithin five(5)businessdaysfollowingthedate the board awards the contract.Theprotestshallstatethenameand addressoftheprotestor,refertotheproject number and descriptionofthe solicitation,andcontainastatementofthegroundsforprotestandanysupporting documentation. Forfederally-assistedcontracts,certainadditionalbid protest proceduresapply andmay befoundintheSupplemental Conditionscontained within the bid documents. 14. EQUAL OPPORTUNITY. BiddersareexpectedtocomplywiththeAffirmativeActionProgramsoftheCCRTA withrespecttoits provisionsconcerning contractors. TheCCRTA expressly reservestherighttoconsidersuchcomplianceindetermining thelowest responsible bidder. 15. SINGLE BID. Intheeventasinglebidisreceived,theCCRTAwill,atitsoption,eitherconducta pricecomparisonofthebidandmaketheawardorrejectthebidandre-advertise. 16. SALES TAX EXEMPTION. The CCRTA qualifies for exemptions of Sales, Excise, and Use Taxes under the Texas Tax Code with political subdivisions of the State of Texas.

11. CERTIFICATION FORMS The following documents must be signed and returned with your bid in order for it to be considered responsive: • Price Schedule (Appendix A) – Separate Electronic Attachment (Microsoft Excel), • CertificationForm(AppendixB), • Certification and Statement ofQualifications (AppendixC), • Disclosure ofInterests Certification(AppendixD), • Buy America (Appendix F), • Certification of Restrictions on Lobbying (Appendix G), • Accessibility Policy (Appendix H), and • References (Appendix I). BIDDERS must submit the Price Schedule (one signed paper hardcopy and one electronic form on a USB Flash Drive in Microsoft Excel format), and all certification forms. The Price Schedule is a separate document in Microsoft Excel format. Tab 1 in the excel file contains the Instructions, Tabs 2 through 10 are the Price Schedule separated by categories and Tab 11 is the Price Schedule Summary and a percentage increase for option years one and two. Failure to provide this information may deem your bid to be non-responsive.

12. CERTIFICATION FORMS Please fill out and sign the following forms and return with your signed bid. Do NOT Alter Any Forms. Doing so will deem your bid as non-responsive. Reminders: • Acknowledge any addendums issued on the bottom of (Appendix C) Certification and Statement of Qualifications form. • Include your firm’s DUNS number on the bottom of (Appendix C) Certification and Statement of Qualifications form. Be sure that your firm is registered with the System of Award Management “SAM” and visit SAM.gov to ensure that your firm’s status is active with no exclusions before submitting your bid. What is “SAM”? And why do I need to register with “SAM”? The System for Award Management (SAM) is a Federal Government owned and operated free web site that consolidates the capabilities in Central Contractor Registration (CCR)/FedReg, Online Representations and Certifications Applications (ORCA) and the Excluded Parties List System. Both current and potential government vendors are required to register in SAM in order to be awarded contracts by the Government. Vendors are required to complete a one-time registration to provide basic information relevant to procurement and financial transactions. Vendors must update or renew their registration annually to maintain an active status. SAM is also a marketing tool for businesses. SAM allows Government agencies and contractors to search for your company based on your ability, size, location, experience, ownership, and more. For more information on “SAM”, please go to http://sam.gov.

13. APPENDIX A PRICE SCHEDULE APPENDIX A PRICE SCHEDULE SEPARATE ELECTRONIC FORM MICROSOFT EXCEL BIDDERS must submit the Price Schedule (one signed paper hardcopy and one electronic form on a USB Flash Drive in Microsoft Excel format), and all certification forms. The Price Schedule is a separate document in Microsoft Excel format. Tab 1 in the excel file contains the Instructions, Tabs 2 through 10 are the Price Schedule separated by categories and Tab 11 is the Price Schedule Summary and a percentage increase for option years one and two. Failure to provide this information may deem your bid to be non-responsive.

14. APPENDIX A PRICE SCHEDULE Enter Bidder’s Name INSTUCTIONS

15. APPENDIX APRICE SCHEDULE Enter Bidder’s Name PRICE SCHEDULE SUMMARY Will auto populate from Price Schedule Must enter Percentage Increase for Option Year One and Two Must sign, print, date and provide the title of the authorized signer

16. APPENDIX BCERTIFICAITON FORM

17. APPENDIX CCERTIFICATION AND STATEMENT OF QUALIFICATIONS What is an Addenda? An Addenda is additional information that includes omissions or other missing pertinent information regarding the solicitation. Failure to acknowledge addenda may result in bid disqualification.

18. APPENDIX DDISCLOSURE OF INTERESTS CERTIFICATION

19. APPENDIX ESample Form 1295 Offerors must comply with Government Code Section 2252.908 and submit Form 1295 “Certificate of Interested Parties” upon notification that Offeror has been recommended for award. Form 1295 must be electronically filed with the Texas Ethics Commission and a signed copy must be filed with the CCRTA.

20. APPENDIX FBuy America Certificate Bidder must be familiar with Buy America Clause on Page 44 of 64 of the IFB then sign the certificate of compliance that is applicable to your bid.

21. APPENDIX GCertification of Restrictions on Lobbying • Bidder must be familiar with Lobbying Clause on Page 45 of 64 of the IFB then sign the certificate.

22. APPENDIX HCCRTA ACCESSIBILITY POLICY

23. APPENDIX IREFERENCES

24. APPENDIX JREQUEST FOR INFORMATION/EXCEPTIONS/APPROVED EQUALS REQUEST

25. APPENDIX KBID SUBMISSION CHECKLIST In order for your bid to be deemed as responsive to the requirements of the IFB, please use the checklist below to besure that your bid package includes all required documents.

26. APPENDIX HBID SUBMISSION CHECKLIST APPENDIX H BID SUBMISSION CHECKLIST In order for your bid to be deemed as responsive to the requirements of the IFB, please use the checklist below to besure that your bid package includes all required documents.

27. Common Vendor Errors in Bid Submittals: • Forgetting to sign the bid • Taking exceptions to the solicitation • Failure to acknowledge receipt of addenda's • Including promotional/extraneous information which services to alter the solicitation requirements • Failure to return all required forms • Late delivery of bids

28. Project Overview Specifications, Scope of Work, Exhibit (A Fleet Engine Data Reference Sheet), and Exhibit B (Supplier Corrective Action Request Form) covered by: Bryan Garner Director of Maintenance

29. Specifications

30. Specifications

31. Specifications

32. Specifications

33. Specifications

34. Scope of Work

35. Scope of Work

36. Scope of Work

37. Scope of Work

38. Scope of Work

39. Exhibit A

40. Exhibit B SUPPLIER CORRECTIVE ACTION REQUEST FORM A Supplier Corrective Action Request form (SCAR) will be utilized by the Supplier to resolve any quality, delivery, or major reoccurring failures of supply parts during the term of this contract. If a repetitive failure(s) re-occur(s) on the supply part(s), which includes quality and delivery of over 10 percent during the term of the contract, the CCRTA will utilize the form to find a corrective action to resolve the on-going failures or issues. The SCAR form which must be submitted by the Supplier to the CCRTA with a response of the corrective action that will be taken by the Supplier is below. A sample SCAR form is provided below to give Suppliers a reference on how the form will be utilized during the contract.

41. Exhibit BSupplier Corrective ActionRequest Form

42. Exhibit BSupplier Corrective ActionRequest Form

43. Thank You For Your Attendance!