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Relay 101

Relay 101. Are You ready? Tent, baton, power cords/water hoses, tent supplies, food/beverages Last minute questions? Wrist bands? Day of Event? Safety!?. Our 2011 FIRST YEAR TEAMS. 1 st Year Teams Site Lottery. All names have been placed in a hat and will be drawn one at a time.

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Relay 101

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  1. Relay 101 • Are You ready? Tent, baton, power cords/water hoses, tent supplies, food/beverages • Last minute questions? • Wrist bands? • Day of Event? • Safety!?

  2. Our 2011 FIRST YEAR TEAMS

  3. 1st Year Teams Site Lottery • All names have been placed in a hat and will be drawn one at a time. • Available site numbers are displayed on the screen • With the map in front of you and the screen map decide which site you want. • When Your Teams NAME is called: SHOUT OUT which site you want-we will confirm with you. • It’s that easy!

  4. RELAY 2008

  5. SITES AVAILABLE:1(PAVED) 9 21 31 32 41 43 45 47 52 55 63 87 98 99 110 112-116 WILL LEAVE OPEN.

  6. Meeting Three Wednesday, May 18, 2011 Location: Monroe County Comm. College-Cafeteria 6:30pm: Relay 101 Continues with Relay 101 Site Selection and last minute mentoring. 7:00pm All Relay Teams There will be banking available from 5:30-7:00pm Hot Topics : -Logistics - Ceremonies/Luminaria Procedures - Final Entertainment/Activity Schedule - Recycling - ARE YOU READY? -Last minute things.

  7. Welcome • Newspaper Insert Deadline for Onsite Fundraisers: May 23rd: Kristen Pilon • Care Giver T – Shirts • “Meet Your Team” Survey

  8. ACS Moment

  9. Logistics Are You Ready!

  10. Setup Friday June 3rd 9 AM till 7 PM • Tent site setup, tent vendors, RV’s etc. • ALL VEHICLES/PEOPLE MUST BE GONE BY 7PM Saturday June 4th 7:30am till 9am • ALL VEHICLES MUST BE OUT OF THE TRACK AREA BY 9AM, OR THE VEHICLE WILL NOT BE ABLE TO MOVE UNTIL SUNDAY JUNE 5TH AT 10AM • Sunday June 5thNO VEHICLE MAY MOVE UNTIL AFTER “CLOSING CEREMONIES” AT 10AM

  11. Wristbands • Wrist bands are to be worn by all team members/participants. • Huge security problem in past/much better now. • Get them today; Bank/t-shirt Night and at Relay (Information)

  12. HELP SECURITY HELP • All Relay participants will have a wrist band: • Required for teens/children after dark. • Wrist bands will be available: • 1. Given to the team captains at the last team captains meeting. • 2. Available at the information booth (set up at the entrance) for • all adults and team participating teens/children. • 3. The team captains should write the name of their team on the • wrist bands. • Those without wristbands: • 1. Adults will be encouraged to wear the wrist bands. • 2. Teens/children will be asked which Relay team they belong to or who brought them for verification; those who cannot be verified will be brought to the information booth for contact of parents for a ride home.

  13. REMINDERS • No’s pets, smoking, alcohol, skates , bikes inline skates no boards, Keep strollers/wheel chairs to the right, and keep the track open at all times. • Want to stop and talk move off the track • No fires except Above ground containers • Please keep your Team Site and All Relay Tidy • All Concerns to the Information Tent next to the stage. • GOLF CARTS can ONLY BE Driven BY Those WHO SIGN A LIABILITY WAIVER. We will Have staff assigned to Carts for Assistance.

  14. Not OK

  15. RV’s, Campers, etc. • An RV is any recreational vehicle, trailer or popup camper that wants power/water at the Relay. The Fairgrounds charge all campers a $30 charge to offset their costs. • Any popup or ground tent that does not need power/water are free. • RV’s are only allowed in certain areas.

  16. Foul Weather Plan • MRFL, in the past 18 years, has survived 3 occasions where we had to evacuate the fairgrounds when a threatening storm was approaching. Relay never gambles with dangerous weather and evacuation is our only solution. The new policy is: • The committee monitors all weather that will impact relay. • If, a storm is approaching: • Weather radar, NOAA, and the Monroe County Sheriffs office work with Relay to determine our course of action. • If it just rains, then we cover up and continue Relay. • If lightening is locally present, then we evacuate. • Tornadoes and very strong winds will force an evacuation. • Evacuation is done by the committee going from site to site to notify Relayers that an evacuation is necessary. • When an evacuation is called: if it is possible that Relay can continue after the weather passes then we will announce when the gates will be open again for continuation or clean up. • Relay for life is about life. We don’t take chances.

  17. Safety is everything! The Monroe Relay for Life is one of the largest Relays in the country (9th per capita last year.)(3rd in MI &Ind. Over 90 teams and more than 6000 to 8000 people in attendance.

  18. CEREMONIES: The Grand Opening Saturday 10am

  19. CEREMONIES: Celebrate, Remember, Fight Back!

  20. CEREMONIES: Luminary

  21. Luminaria Ceremony 1 • Luminary Instructions • Blocks:will be available at campsite B when you pickup your candles after 1pm on FRIDAY - set up day. • What to bring: wagon or something to carry your candles/blocks back to campsite, & lighters to light candles. • Luminary Bags:can be purchased at site B all day until 6pm. • Luminary Names/pictures: After the online deadline of May 6th, begin emailing names/pictures to Christina until Friday June 1st at 9pm in the same format as Chris Sims requested for the online insert. Please, Only Team Captains to email names/pictures and make sure you include the team name. On Sat. June 2nd, Christina will accept names at site B (on paper, flash drive or burnt CD only) until 6:00pm to be scrolled starting at 9pm. The names will be scrolled slower this year and will be in alphabetical order by team name.

  22. Luminaria Ceremony 2 • Luminary Ceremony • Each team is responsible for lighting only their team’s candles. Please do not start lighting luminaries until the announcement is made. Each team should bring their own butane lighters. (A limited number of extra lighters will be available at site B) REMEMBER THAT WE WALK THE TRACK IN SILENCE TO HONOR LOVED ONES WHO HAVE BATTLED CANCER. THIS IS A TIME OF REVERENCE FOR PEOPLE AND AS A COURTESY WE WOULD LIKE NOISE AND ACITIVITY AT A MINIMUM. PLEASE MAINTAIN SILENCE FOR THE DURATION.

  23. Luminaria Ceremony 3 • Luminary Schedule: • 8:45 pm: Announcement will be made reminding everyone the luminary ceremony will begin promptly at 9pm. • 8:50 pm: Another luminary reminder will be made • 8:55 pm: Another luminary announcement will be made. • 9:00pm Luninary Ceremony starts at the stage and continues around the entire track • 9:00- 9:10 pm we ask for COMPLETE SILENCE. No music, radios, games, talking or fundraising. We ask the team captain’s to help by making it their responsibility to maintain their team’s silence. • 9pm: The Bagpiper will begin to play. You my start to light your luminaries when you hear the music and the names will begin to be scrolled at this time. • When the bagpiper finishes, we will have a prayer followed by 5 minutes of COMPLETE SILENCE. • 10:00 pm (approximately )an announcement will be made that onsite activities and fundraising may begin again. The names will continue to be scrolled until 1 am at the stage.

  24. NEW AWARDS CEREMONY – 1 PM • Pre Relay Spirit Award • Best Decorated Camp Site • Best Baton • Team with Most Money by Bank Night • Rookie Award

  25. Party! Party!! Party!! Team with most money raised during ON-LINE BLITZ: Angels of Hope and Love Team with Most Money Raised by Bank Night: TBA 1st Year Team (Rookie) with most money raised by Bank Night: TBA

  26. ENTERTAINMENT

  27. MONROE RELAY FOR LIFE 2011 SCHEDULE OF EVENTS for June 4th / June 5th Gates open at 7:00 a.m. 8:30 a.m. Survivor Registration Begins 9 a.m. ALL VEHICLES MUST BE OUT OF TRACK AREA!!! 10:00 a.m. Opening Ceremony *Survivors’ Brunch 11:00 a.m. Healthy Lung Lap (ex‐smokers wear red) *Baton Judging at Info Tent 12:00 p.m. Caregiver Lap 1:00 p.m. Fight Back Lap *Fight Back Ceremony at stage *Awards Ceremony at stage 2:00 p.m. Sun Safety Lap (sunglasses, hats, umbrella) *Hair Cutting (Pre‐Register) *Tug of War 2:30 p.m. Cake Walk for Kids (stage)

  28. 3:00 p.m. Parade of Teams *Team Photos (by stage) your team will be ushered to bleachers 3:30 p.m. Pie Eating Contest (stage) (Pre‐Register) 4:00 p.m. Gen. Custer/Elizabeth Custer Lap *Volleyball Tournament (Pre‐Register) 5:00 p.m. Halloween Lap (trick or treat ‐ teams bring candy) 6:00 p.m. Hometown Heroes (dress as firefighters, police officers, or anyone you call a hero) 7:00 p.m. 50’s Lap *Mr. Relay (evening gowns only) – Keep it classy! (Pre Register) 8:00 p.m. Colors of Cancer Lap 9:00 p.m. Luminary Ceremony *Please exit track until bagpiper passes your site *Please remain quiet during this period

  29. 10:00 p.m. Luminary Ceremony 11:00 p.m. Hollywood Lap (dress as your favorite star) * Karaoke on stage (Pre Register) 12:00 a.m. Nerd Lap 1:00 a.m. Hawaiian Lap *Scavenger Hunt 2:00 a.m. Western Lap 3:00 a.m. Battle of River Raisin Lap *No live weapons please! 4:00 a.m. Crazy Hair/Hat/Tie Lap 5:00 a.m. Farmers/Hunters/Fishers Lap (dress for your favorite outdoor activity!) 6:00 a.m. School Spirit (High School or College Swagger) 7:00 a.m. Pajama Lap *Prayer Service 8:00 am Who’s your Tiger? *Or any of your favorite MICHIGAN sport teams

  30. 9:00 am Closing Ceremony and Final Lap **Laps that are BOLD and underlined are given points toward team spirit award** Spirit Points are awarded the first 20 minutes of each lap at the Information Booth. ***24 hr DJ/Music by Steve Bryant*** Banking Hours: 1‐2:30 p.m., 6‐8 p.m., 6‐7:30 a.m. Pre‐Registration is a MUST for events indicated in red ‐ due by Thursday June 2nd! Email to Jacob at jacobmichaelmclaughlin@gmail.com

  31. Recycling Yard signs, glass, plastic, paper, cardboard, cans, aluminum, and Luminary Bags.

  32. PRIZES Fundraising Club: “Meet Your Team” Prize:

  33. Next Year 2012 • Theme: Your Ideas, Your Choice. • Meeting Nights: How about MONDAYS for ALL Meetings Next Year?

  34. Q & A

  35. Bank Night / T-Shirt / Wristbands: June 1st 6pm – 8 pm. Monroe Intermediate School District (ISD) Room: TBA

  36. Have a GREAT and SAFE RELAY!!!!!

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