Change Of Registered Office Within The Same City

1. Change Of Registered Office Within The Same City As per the rule, every business enterprise should have a registered office within 30 days of its establishment. The registered office is said to be the office where a company gets all the notices and communications regarding the company. The registered office should be mentioned in the Articles of Association (AOA) and Memorandum of Association (MOA). A company may have a factory, corporate office, administrative office, or branch as its registered office. However, in certain cases, a company may require to change its registered office within the same city or sometimes out of the city. But for both cases, the company needs to follow the compliances mentioned in the Companies Act and Incorporation Rules and inform the ROC about the change of the registered office within the same city or in different city. Why address of the registered office is important? While establishing a company, the owners need to declare the address of the registered office and submit the relevant documents. Following are the important documents that need to be submitted while announcing the registered office:  NOC (No Objection Certificate) from the landlord of the area if the place is on lease. Water bill/Electricity bill/ Receipt of Property Tax Agreement of lease or rent between the company and landlord.   The name and address mentioned on the water bill/ electricity bill/ receipts of property tax must accurately match the lease agreement and NOC. The registered office need not be an industrial or commercial property but it cannot be an under- construction building or vacant land.

2. Procedure for changing registered office in the same city The procedure for changing the registered office within the same city is simple and the following is a brief discussion about it:  In the first step, the company requires to hold a board meeting and pass the resolution to change the registered office. The company has to file the INC-22 form within 30 days of passing the board resolution.  The documents that must be provided with the INC-22 form are:    Agreement of lease/ rent, if the land is rented. No Objection Certificate from the land or property owner Proof of evidence of the utility bills with office address not more than two months. The Bottom Line Once the owner of the business receives approval for all the submitted forms with the MCA (ROC) for the process of shifting the registered office of the company from one place to the other within the same city, they need to update the new address at all the required places. Thus, the simple procedure of shifting registered offices within the same city gets completed. Make the necessary changes and mention the change of the registered office within the same city or elsewhere to ROC with the help of expert assistance of UComply.