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ANUBIS: A New UNEP Biosafety Information System

ANUBIS: A New UNEP Biosafety Information System. Bangkok, May 2006 Fred Vogel UNEP-GEF Biosafety. Overview. Why ANUBIS ? Information System description BCH Missions description Regional Advisors in ANUBIS Conclusion & RA’s next steps. 1. Why ANUBIS ?. History: Filemaker (2001-2005)

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ANUBIS: A New UNEP Biosafety Information System

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  1. ANUBIS: A New UNEP Biosafety Information System Bangkok, May 2006 Fred Vogel UNEP-GEF Biosafety

  2. Overview • Why ANUBIS ? • Information System description • BCH Missions description • Regional Advisors in ANUBIS • Conclusion & RA’s next steps

  3. 1. Why ANUBIS ? History: Filemaker (2001-2005) • Database created at the start of the DEV project • Data on countries and contact persons • Countries DB: name, milestones and dates, FP • Contacts DB: names, emails, addresses, roles • Project workflow management with email facility • A locally shared drive was used to store all project related documents.

  4. 1. Why ANUBIS ? Filemaker (2001-2005): • Information from 130+ participating countries • 6000+ contacts

  5. 1. Why ANUBIS ? Filemaker (2001-2005): Drawbacks • Up-to-date data in Geneva only. • No Project Information for out posted staff • No unique data repository for documents • No shared financial details End 2004: design of new Project Management System

  6. 1. Why ANUBIS ? ANUBIS (2005) We needed: • a web based information system • 200 users globally • light weighted • open source software • central database

  7. 1. Why ANUBIS ? ANUBIS (2005) • All Filemaker data were exported into ANUBIS + • All project related documents • Finance details (Budget, QER, etc) • Work-plans • Quarterly Progress Reports • BCH Missions • …

  8. 2. Information system description COUNTRY 1 DEV NPD (National Project doc) COUNTRY 2 IMP Budget COUNTRY n BCH Budget revisions / extensions … PERIOD 1 Quarterly Expenditure Report QER PERIOD 2 … Quarterly Progress Report QPR Advances request … ANUBIS

  9. 3. BCH Missions description (online) http://anubis.unep.ch/(Example with Switzerland) Before mission: • FORM 9: Mission Request (with TOR and RA choice) • Security Clearance

  10. 3. BCH Missions description After mission: • Mission report (RA) • Mission evaluation (by country) • Certification for payment (RA) => Payment of mission by UNOPS

  11. 4. Regional Advisors in ANUBIS ASAP enter: • Personal Tasks • Passport Details • Bank Account Details After mission: • Mission Report (RA) • Certification for Payment (RA)

  12. 4. Regional Advisors in ANUBIS RA can find: • Project documents (MoU, Forms, etc.) • Past missions reports More info in the download section. • Vendor Form (UNOPS) • Medical Certificate (UNOPS) • Certificate of Payment (UNOPS after Mission) • ANUBIS Manuals

  13. 5. Conclusion & next steps • HTTPS : http over SSL 256 • Linux Debian, Apache, PHP, MySQL • Regular backups and server upgrades • Comments welcome ! • RA enter their details ASAP.

  14. Questions ? Thank you! More details: frederic.vogel@unep.ch

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