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Multiple Approaches to an Automated Storage and Retrieval System (ASRS)

Multiple Approaches to an Automated Storage and Retrieval System (ASRS). Donna Resetar, Assistant University Librarian, Valparaiso University Ann Kebabian , Head of Cataloging,  Colgate University Geoffrey Skinner, Technical Services Coordinator and

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Multiple Approaches to an Automated Storage and Retrieval System (ASRS)

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  1. Multiple Approaches to an Automated Storage and Retrieval System (ASRS) Donna Resetar, Assistant University Librarian, Valparaiso University Ann Kebabian, Head of Cataloging,  Colgate University Geoffrey Skinner, Technical Services Coordinator and Raye Lynn Thomas, Access Services Coordinator Sonoma State University IUG - 14 (Denver, CO)

  2. Automated Storage & Retrieval System – what is it? A random-access, on-site robotic storage & retrieval system linked to the Innovative online catalog IUG - 14 (Denver, CO)

  3. Sonoma State University Library One example • 3-story room. • 45’ x 110’. • 4950 sq.ft. footprint. • Public viewing windows. • >750,000-item capacity. • Other libraries have up to 2 million items. • 2-hour firewalls. IUG - 14 (Denver, CO)

  4. And on the inside….. • 3 aisles, each with own crane. • 32 bays wide and 31 tiers high. • 2 workstations per aisle with barcode scanners & printers. • Additional terminal at Circulation Desk. • Add new aisles to expand system. IUG - 14 (Denver, CO)

  5. A closer look…. • 6000 metal bins (2’x4’ footprint). • 5 different heights: 6, 10, 12, 15, 18”. • Each bin can hold 750 lbs. • Bins may be divided into sectors. IUG - 14 (Denver, CO)

  6. Advantages • Keep library collections on-site and easily accessible. • By incorporating the retrieval system into the building design, a library achieves the maximum capability to house, protect, and access library materials well into the future. • Greater Holding Capability. An ASRS provides the capability to house, protect and access future collection growth. • Earthquake Safety. The retrieval system is designed to exceed standard earthquake building standards. • Cost savings. The retrieval system eliminates the need and cost for offsite storage facilities or other expensive solutions. IUG - 14 (Denver, CO)

  7. More advantages! • requires 1/7th footprint of open stacks. • easy to track use patterns. • efficient for staff use. • encourages active current collection in open stacks. • allows retention oflesser-used material. • requires 1/7th footprint of open stacks. • easy to track use patterns. • efficient for staff use. • encourages active current collection in open stacks. • allows retention oflesser-used material. IUG - 14 (Denver, CO)

  8. Potential disadvantages • Vulnerable to power outages. • Need backup plan. • Rare mechanical breakdown or maintenance downtime. • Good training allows onsite staff to troubleshoot, repair, maintain system • Occasional misplaced item. • Transaction reports/audits usually help find items. IUG - 14 (Denver, CO)

  9. How it works:for library users • User looks up item in Snoopy catalog. • Finds volume needed. • Clicks button to request. IUG - 14 (Denver, CO)

  10. If all goes well… • User types in name, barcode, etc., clicks Submit button. • Receives “Request Accepted” message. • Picks up item at Circulation Desk. • Elapsed time: usually 10 -15 minutes. IUG - 14 (Denver, CO)

  11. If not, … • User receives error message. • Each message provides generic, but “next-step” advice to user. • We customized our error messages and included code numbers to provide more specific info to staff. IUG - 14 (Denver, CO)

  12. How it works:Behind the scenes When user clicks on button: • III software talks to HK software, sending item barcode, call number, author, and title. • HK software responds to III, verifying volume is in ARS. • III software prompts user for name. • When user enters name and clicks Submit, ‘pick’ request is sent by III software to HK software. • Both systems wait for human intervention. IUG - 14 (Denver, CO)

  13. How it works:for Circulation Staff • Library staff requests ‘pick’ from HK computer. • Robotic crane locates appropriate bin. • Bin pulled & delivered to end of aisle. • Staff consults pick list on HK workstation screen to verify item barcode, title, etc. IUG - 14 (Denver, CO)

  14. How it works:for Circulation Staff • Last 4 digits of barcode written on top or face of books. • Pick list identifies bin sector. • Student worker pulls item from bin & inserts printed pull slip, which identifies requester on library hold shelf. • Straps item into ETV carrier. • ETV carrier delivers item to Circ Desk. IUG - 14 (Denver, CO)

  15. For more info:http://libweb.sonoma.edu/about/ars/iug2004.ppt Thanks to: Paula Hammett Collection Development & Web Coordinator hammett@sonoma.edu 707-664-3912 And Sandy Heft Former Technical Services Coordinator, SSU sandyheft@earthlink.net For use of their previous presentation materials Jean & Charles Schulz Information Center Sonoma State University Rohnert Park, CA 94928 IUG - 14 (Denver, CO)

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